Payroll Administrator

1 week ago

Vancouver, British Columbia, Canada Musqueam Full time

Thursday, May 2, 2024

About Musqueam

We are traditional hən̓q̓əmin̓əm̓ speaking people. Today, we are a strong, growing community of over 1,300 members. We live on a small portion of our traditional territory, known as the Musqueam Indian Reserve, located south of Marine Drive near the mouth of the Fraser River. The name Musqueam relates back to the River Plant, the name of the plant is məθkwəy̓. There is a story that has been passed on from generation to generation that explains how we became known as the xwməθkwəy̓əm (Musqueam) - People of the River Plant. We have always moved throughout our territory using the resources it provides for fishing, hunting, trapping and gathering. We remain distinct and our cultural practices are strong, despite the devastating impacts of residential schools, colonial laws banning our ceremonies, and other attempts to assimilate our people. Our lands and waters continue to support our cultural and economic practices while serving as a source of knowledge and memory, encoded with our teachings and laws. To learn more about Musqueam, please visit

Position Summary :

Reporting to the Controller, the Payroll Administrator is responsible for processing the Band's payroll, including reconciling the payroll sub-ledger to the general ledger, remitting taxes and government reporting, preparing monthly, quarterly and year end payroll statements.

  • Processes payroll for up to 200 personnel. Entries will be required two days of every pay period
  • Prepares year-end audit files and schedules for audited financial statements
  • Prepares monthly reports including: pension reports, general ledger reports and any other printouts required for staff and financial control purposes
  • Tracks all vacation, staff holiday pay and ATO (Alternative Time Off)
  • Answers payroll enquiries from staff and managers regarding leaves, including: sick leave, cultural and vacation leave
  • Processes and manages Records of Employment
  • Prepares government reports, WCB, taxes, T4 and others as required and ensure to adherence to federal, province or MIB policy and procedures
  • Administers employee benefits including pension, health, dental and life insurance and prepare worksheet for GL entries and reconciliations
  • Monthly/quarterly benefit plan reconciliations
  • Prepares payroll related government reporting
  • Files and records retention and other clerical duties as required
  • Develops and maintains effective working relationships with colleagues, administrators and outside agencies
  • Confirms that managers have updated and approved schedules & time for their department's employees in the payroll system
  • Communicates with Payroll Provider (Ceridian)
  • Processes payroll in Dayforce
  • Other related duties as required.

KNOWLEDGE, SKILLS AND ABILITIES

  • 2 years payroll experience, with basic accounting knowledge
  • A Payroll Compliance Practitioner (PCP) designation or equivalent work experience required;
  • a Certified Payroll Manager (CPM) designation is an asset
  • Ability to work in a dynamic environment with limited supervision
  • Effective time management and problem-solving skills
  • Ability to work independently and within a team
  • Knowledge and experience of similar program delivery in the context of Musqueam or First Nations culture and history is an asset
  • Ability to use tact and judgment in dealing with staff and outside agencies
  • Ability to use requisite accounting software and/or other payroll system software
  • Ensures that all transactions conducted are accurate and adhere to legislative requirements, Band policy and standard financial practices
  • Strong written communication skills, excellent interpersonal and communication skills to exchange information and build relationships in a manner consistent with Musqueam's cultural values
  • Ability to maintain confidentiality
  • Ability to handle multiple priorities and complete tasks/projects in accordance with stated deadlines
  • Criminal record check

Working Conditions

  • The work is performed in an office environment.
  • May require additional hours of work and /or flexible hours of work from time to time.

Why work for Musqueam?

Our success as a leader as a First Nations Government is built on the traditional teachings of our people, initiative and dedication of the Musqueam Indian Band. Providing a highly engaged traditional government that is member focused.

  • Training and career development
  • Business casual environment
  • Community fitness and gym access
  • Comprehensive group benefits plan and pension plan
  • Centrally located with free parking; free onsite gym and class access; close to nature trails at UBC and along the Fraser River, shops, restaurants and services.
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