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Operations Administrator
3 months ago
Duties include but not limited to:
- Maintain a safe and clean work environment.
- Type reports that are turned in by the inspectors.
- Double checking paperwork for accuracy, notifying inspectors of any discrepancies; ensuring corrections are complete.
- Responsible for submitting completed reports for invoicing.
- Assist in daytoday operations.
- Create and submit PO requisitions for any ordering required for the location.
- Responsible for ordering PO's.
- Assist with required consumable ordering.
- Responsible for tracking all PO's relating to location.
- Receive and print customer requests for either picking jobs or completing inspections for the inspectors in the back.
- Coordinate/track tools requiring rework; ensuring they move through the RVR process.
- Maintain all documentation for location.
- Assist with customer/vendor inquiries, directing through the proper channels relating to services, complaints, compliments, status, and NCR if required.
- Assist with completing investigations as required.
- Assist with issuing employee coveralls, building keys, etc.
- Assist with regular safety meetings.
- Assist with IT issues in the location aiding in the communication with IT company.
- Assist with HR issues at the location, communicating them to Operations Manager.
- Be aware of / maintain all policies and procedures of Eclipse NDT. Keeping all documents current and in order, available to everyone.
- Greeting guests at location, sign in log, safety orientation if required.
- Coordinate office equipment maintenance as required.
- Provide backup relief to Administrative Assistant/Reception
Skills Required:
- Proficient in Microsoft programs
- Organized
- Detail oriented
- Ability to handle fast paced environment
- Ability to complete high volume workloads
- Ability to multitask
- Ability to meet tight deadlines
Benefits:
- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Vision care
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
Supplemental pay types:
- Overtime
Experience:
- Administrative: 2 years (preferred)
Work Location:
One location
