Manager, Finance

6 days ago

Coquitlam, British Columbia, Canada Crossroads Hospice Society Full time

Organization Summary


Founded over 30 years ago, Crossroads Hospice Society (CHS) has the honour of serving the Tri-City communities of Anmore, Belcarra, Coquitlam, Port Coquitlam, and Port Moody.

As a non-profit society, CHS supports its communities through its 10-bed stand-alone hospice residence is operates in partnership with Fraser Health, as well as Grief and Loss Services, and its Thrift Store.

The Hospice allows individuals to live their final days in peace and comfort in a home-like setting. CHS is supported by an incredible team of employees and more than 200 volunteers.

Job Summary


Reporting directly to the Executive Director, the Manager, Finance & Administration (the Director) oversees all financial and administrative aspects to support CHS's financial strategy and planning, acting a valuable resource for key financial operational and contractual decisions.

The incumbent manages the organization's financial functions to ensure accuracy and integrity across accounting and financial reporting.

Also implements and monitors systems, procedures and processes designed to enhance administrative and service delivery functions in Facilities, Information Technology and Human Resources.


Key Responsibilities

Financial Strategy & Management
× In collaboration with the Executive Director, oversee the financial management of CHS, including working on the preparation and implementation of the annual budget.

× Prepare monthly, quarterly, and annual financial statements and other compliance activities, as required by Fraser Health Authority; meet annually with Fraser Health Authority for the budget planning purposes.

× Oversee yearly audit and provide information as requested and required.

× Oversee risk management and legal activities, guarantee compliance with all relevant regulations by ensuring that all administrative and accounting functions are conducted in compliance with all provincial and federal regulations.

× Ensure effective and timely internal communications to inform the Board and employees of significant financial and administrative developments.

× Ensure that financial practices adhere to the generally accepted accounting principles, and prudent, ethical business practices, including security control measures.

× Complete all necessary banking for CHS, including reconciling monthly bank statements and deposits.

× Taking ownership of the AR and AP functions of the society.

× Assist with fundraising coordination and financial management, including charitable receipting and compliance with CRA regulations.

× Reconcile Gaming account; prepare the annual Gaming Account Summary report and Event Summary report for filing.

Administration - Facilities, Information Technology and Human Resources
× Perform the administrative functions of the organization, including oversight of office materials and equipment necessary for effective operations.

× Oversee and be responsible for the negotiation and fulfillment of all Facilities Management contracts and leases.

× Evaluate existing and proposed Facilities Management sites, vendors, and other financial commitments across multi-site facilities.

× Oversee day-to-day operations of IT, including identify areas for training and user development, and act as a primary contact for third party IT service provides.

× Evaluate existing technology and identify opportunities to acquire new IT resources to best meet the organization's financial data processing, internal controls, and reporting requirements.

× Oversee the development and management of the organization's Human Resources filing system and records keeping.

Payroll & Group Benefits

  • Administer and process payroll through ADP software, in keeping with standard payroll legislation and procedures.
  • Maintain Employee records.
  • Oversee the processing and submission of statuary holiday and benefits remittance.
  • Oversee the preparation and delivery of employee T4 and/or ROE documentation.
  • Respond to ad hoc queries in relation to payroll or benefits.

Requirements / Preferences
× University degree or diploma in business/accounting and an accounting designation preferred, supported by ongoing professional development.

× Minimum five (5) years of relevant experience, preferably, senior leadership within the non-profit and/or relevant sectors.

× Demonstrated understanding of non-profit governance (including the BC Societies Act) as well as CRA Rules and Regulations, including but not limited to GST and PST filling.

× Experience working in varied revenue streams including grant funding, provincial/federal restricted funds.

× Experience developing and implementing innovative financial and administrative plans, systems, controls procedures, budgets, and other reporting.

× Experience developing and implementing metrics to best measure, monitor, and report on business performance.

× Experience with risk management, including the development

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