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Branch Administrator

4 months ago

Montreal, Quebec, Canada Schindler Full time

Location:
Montreal, QC, Quebec, Canada

Requisition ID: 69380

Schindler stands for mobility. Mobility needs experts.

Join our team in Montreal, QC
:

Founded in Switzerland in 1874, the Schindler Group is a leading global provider of elevators, escalators, and related services. Schindler mobility solutions move one billion people every day all over the world. Behind the company's success are over 60,000 employees in more than 100 countries.

With U.S.

Headquarters in Morristown, New Jersey, and Canadian Headquarters in Toronto, Ontario, Schindler Elevator Corporation is the North American operating entity of the Switzerland-based Schindler Group.

Schindler is one of the leading global manufacturers of elevators, escalators and moving walks. Schindler employs over 5,000 people in more than 230 locations in North America.

The company specializes in latest-technology engineering as well as mechanical and micro-technology products designed and rigorously tested for comfort, efficiency and reliability.

Schindler products can be found in many well-known buildings throughout Canada, including Scotia Plaza, Bay & Adelaide, Edmonton Arena, Calgary Airport, and Vancouver Canada Line.


Branch Administrator:

Mobility is the goal*:

The Branch Administrator is responsible for supporting the branch in the areas of payroll, accounts payable, purchasing and billing. The position ensures that files are maintained, and assists with reporting, invoicing and activity coordination.

  • Enter payroll details for hourly employees
  • Process Time and Material (T&M) and Fixed Price (FP) billings
  • Code invoices for accounts payable processing
  • Manage all Accounts Receivable Activities within the Branch and HQ
  • Complete fleet administration tasks including ensuring insurance documents are current, issuing vehicle assignment change notices, and monitoring vehicle maintenance schedule
  • Issue and file purchase orders
  • Provide administrative support to assist with ensuring ISO Compliance, and documenting Health and Safety Committee meeting minute.
  • Enter records for safety and technical training
  • Coordination of training and maintenance of training logs
  • Prepare various reports utilizing SAP and MS Office
  • Create and maintain field employee databases and files
  • Answering all incoming calls and redirecting as appropriate
  • Develop and maintain local administrative procedures
  • Review and create correspondence for field employees and customers
  • Provide back up support and coverage for Service and New Installations Coordinators
  • Maintain and update manpower lists
  • Filing and other administrative duties as required (e.g. business cards, office supplies, personnel transactions)

Mobility needs you:

  • Business school or college certificate
  • Experience working in an administrative role is preferred
  • Proficient in MS Office
  • Bilingual in French and English, (both oral and written)
  • Knowledge of SAP reporting functions considered an asset
  • Organization: Possess excellent organization skills with the ability to balance high volume of activities and changing priorities
  • Problem Solving: Information seeking and achievement orientation, ability to solve problems both independently and collaboratively
  • Teamwork: Ability to interact with all levels and foster a teamwork relationship

Do you want to move the future with us?*:
At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all.

We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or protected veteran status.