Office Services/hospitality Assistant

2 weeks ago

Vancouver, British Columbia, Canada Osler Full time
Osler, Hoskin & Harcourt LLP is one of Canada's leading business law firms. Advising many of Canada's corporate leaders, as well as U.S.

and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.

Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena.

Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas.

Osler is a dynamic and exciting place to begin a career or carve out a new path.

Major Responsibilities and Duties:

  • Maintaining stationery supplies for the office, including conducting inventory on a weekly basis, stocking internal offices and placing regular orders;
  • Maintaining printers, fax machine, and other stationery equipment
  • Liaising and maintaining strong and professional relationship with various vendors;
  • Assisting with boardroom and visitor's offices bookings;
  • Preparing boardrooms for meetings (both internal and client), including setting up equipment and catering as per work order request;
  • Assisting with catering orders and appropriately coding them in the internal tracking system;
  • Preparing internal offices for new hires and clearing out offices for departing staff;
  • Completing large printing jobs, cerloxing and tabbing binders;
  • Providing daily Reception coverage;
  • Completing scheduled inspections of boardrooms, washrooms, space, first aid kits/NERP supplies. Ensureing problem areas are reported to the Operations Coordinator.
  • Completes Distribution requests; this includes mail, fax and courier requests. Follows up with the Coordinator with status of the request.
  • First point of contact for vendors, e.g. greeting and escorting vendors when onsite to complete repairs etc.
  • Providing support in other areas for vacation coverage and during periods of highvolume workload.

Position Requirements

  • Education and Experience_
This position requires a high school diploma plus one to three years' experience in hospitality and/or office environment. An equivalent combination of education, training and experience may be acceptable.

  • Knowledge and Skills_
  • Excellent verbal and written communication skills
  • Knowledge of office practices and procedures.
  • Time management and organizational skills with the ability to prioritize and accomplish assigned tasks and effectively multitask.
  • Ability to work independently and be team player.
  • Computer skills (Microsoft, Outlook, Excel, Word, iManage).
  • Oral communication, customer service oriented and interpersonal skills needed to interact with a variety of individuals.
  • Ability to sort and classify information according to established methods.
  • Ability to maintain focus and physical stamina to carry out work orders and remain optimistic under pressure.
  • Regular attendance and reliability; flexibility to work extra hours when required.
  • Working Conditions_
  • Standard office environment.
  • Required to stand/walk for 70100% of shift.
  • Required to frequently lift up to 40 lbs. with occasional lifting between 4080 lbs.
  • Required to frequently push/pull up to 30 lbs.

How to Apply:


Any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.

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