Associate Director, Board Services

7 days ago

Toronto, Ontario, Canada EQ Bank | Equitable Bank Full time
Being a traditional bank just isn't our thing.

We are big believers in innovating the banking experience because we believe Canadians deserve better options, and we challenge ourselves and our teams to creatively transform what's possible in banking.

Our team is made up of inquisitive and agile minds that find smarter ways of doing things.

Overall we serve more than 370,000 people across Canada through Equitable Bank, Canada's Challenger Bank, and have been around for more than 50 years.

Equitable Bank's wholly-owned subsidiary, Concentra Bank, supports credit unions across Canada that serve more than 5 million members.

Together we have over $100 billion in combined assets under management and administration, with a clear mandate to drive change in Canadian banking to enrich people's lives.

Our EQ Bank platform ( ) has been named the top Schedule I Bank in Canada on the Forbes World's Best Banks 2023, 2022, and 2021 lists.

Role is responsible for coordinating activities relating to the Board of Directors and its interaction with senior management. Specifically, providing support to the Board of Directors of all entities within the EQB Inc.

corporate hierarchy in ensuring the respective Boards discharge their fiduciary and statutory duties, complies and functions its decisions are implemented.

and instrumental in ensuring that the Bank and its subsidiaries and affiliates meet their respective regulatory and statutory requirements.

Board Services

With the Corporate Secretary, lead the implementation and execution of the corporate and business governance arrangements for all Board and Committee meetings of the Bank and its affiliates and subsidiaries.

Regularly benchmark director compensation and director share ownership requirements, analyse data and report findings to the Board.
Under the direction of the Corporate Secretary, organize, attend and take minutes of all board and committee meetings.

Responsible for tracking action items and status of follow-up/completion, and for managing and maintaining the integrity of all corporate records and minutes of Board and Committee meetings.

Monitor and evaluate the implementation of Board governance policies and processes and recommend options for enhancements or to address identified issues or deficiencies.

Support the onboarding of new directors to the Board, including conducting the suitability and independence assessments, managing the preparation and maintenance of onboarding material in the board portal, and overseeing director orientation.

Manage the necessary arrangements for Directors that are stepping down from the Board, which includes ensuring appropriate notifications to regulators and overseeing the redemption of the director's deferred share units

Manage the administration of the board portal (Diligent) which includes: uploading board-related materials, ensuring that all board-related materials (including current policies, key governance documents and reference materials) are available to directors, and to organize and maintain the Diligent portal to ensure optimal efficiency.

Maintain and update governance documents and director bios on the corporate website.
Design and distribute board assessment questionnaires to directors (annually) as directed by the Corporate Secretary.

Maintain workplans for the Board and Board committees of the Bank which are tracked to the mandates / regulatory requirements of each company, follow-up matters from prior meetings or as requested by the respective Chairs, to ensure that each requirement is met.

Support Corporate Secretary in the preparation, content, filing and distribution of proxy materials, including the management information circular. Manage all timelines as required by securities regulations, and prepare submissions to the Board and its Committee as appropriate.

Support Corporate Secretary, and other members of the team, in planning and executing the annual meeting of shareholders, including monitor the shareholder vote for special business that requires a certain voting percentage in order for the vote to pass, and take any necessary action.

Liaise with proxy advisory firms on corporate governance related matters.

Responsible for tracking action items and status of follow-up/completion of agenda items, and for managing and maintaining the integrity of all corporate records and minutes of meetings of the Boards of Directors.

Produce subsidiary governance reports for presentation to the appropriate Bank Board Committee.

Oversee the registration, extra-provincial registration and licensing of the EQB Inc.'Prepare and maintain workplans for the Board and Board committees of the Bank's subsidiaries and affiliates, tracked to the mandates / regulatory requirements of each company, to ensure that each requirement is met throughout the Board year or on the approved Board cycle.

Prepare and maintain board governance materials, including agendas, mandates and policies.
Corporate Services

its wholly-owned subsidiaries, and all directors and officers of these companies under the Bank Act / Trust and Loan Companies Act / Business Corporations Act (Ontario) / Canada Business Corporations Act / Toronto Stock Exchange / Securities Act (Ontario) and Canadian Securities Administrators.

Oversee and manage insider reports for directors and officers in accordance with regulatory provisions and the maintenance of EQB Inc.

profile on SEDI.

Draft documentation in support of corporate transactions and proceedings, including incorporations, continuances, director/officer changes, issuances / transfers / redemption of shares, changes to authorized capital, and dividend declarations.

Collaborate with business units on public disclosure requirements and documents, and legal transactional matters.

Respond to requests for corporate information and records from business units, internal or external auditors, consultants or legal advisors to the Board Committees, etc.

Manage, mentor and train other junior members of the department
Document controls/processes described above

Legal degree would be an asset but not a requirement.

10-15 years of experience working with corporate governance procedures and legal requirements of boards of directors, some of which should be in the financial services industry.

Solid knowledge and understanding of corporate governance matters, Board protocols and procedures, as well as the roles, responsibilities and legal requirements of a board of directors and each Board Committee with the ability to apply concepts of law and governance to make quick, innovative decisions to resolve problems or issues.

Extensive knowledge and thorough understanding of the Bank Act/Trust and Loan Companies Act, OSFI Guidelines, Business Corporations Act (Ontario) / Canada Business Corporations Act, securities legislation and stock exchange requirements.

Initiative, confidence and sound judgment to be able to work with all levels of organization including senior management and the Board of Directors.

What we offer [For full-time permanent roles]

Medical, dental, vision, life, and disability benefits

Generous vacation policy, personal days and even a moving day

Virtual events to connect with your fellow colleagues

A fulfilling opportunity to join one of the top FinTechs and help create a new kind of banking experience


The incumbent will be working hybrid and in office time will be spent working from Equitable Bank's additional office space located at 351 King Street East, Toronto, ON.

Equitable Bank is deeply committed to inclusion.

In tandem with that commitment, we support and encourage our staff to grow not just in their career path, but personally as well.

  • Associate Director, Board Services

    6 days ago

    Toronto, Ontario, Canada EQ Bank | Equitable Bank Full time

    Join a Challenger Being a traditional bank just isn't our thing. We are big believers in innovating the banking experience because we believe Canadians deserve better options, and we challenge ourselves and our teams to creatively transform what's possible in banking. Our team is made up of inquisitive and agile minds that find smarter ways of doing...

  • Board of Directors Position

    7 days ago

    Toronto, Ontario, Canada HCRA Ontario Full time

    Do you want to make a meaningful difference contributing to the protection of consumers of new homes in Ontario?About HCRAThe Home Construction Regulatory Authority (HCRA) is a not-for-profit corporation that is designated by the provincial government of Ontario to administer and enforce the New Home Construction Licensing Act, 2017 and associated...

  • Board of Director

    7 days ago

    Toronto, Ontario, Canada SAVE THE CHILDREN-CANADA Full time

    Join Our Board of DirectorsAre you passionate about philanthropy and making a positive impact on the lives of children in Canada and around the world? Do you have experience in supporting charitable organizations with their private fundraising and board governance?If so, we invite you to join us in defending and protecting children's rights as a member of...

  • Board Director

    7 days ago

    Toronto, Ontario, Canada Pender & Howe Executive Search Full time

    Position: Board DirectorOrganization: An international mid-market financial services institution (confidential)Location: OntarioAboutOur client is an international mid-market financial services institution that was established in 1984 and has since grown to have a significant international presence across six continents, with its network spanning 49...

  • Oacas Board Associate Member

    6 days ago

    Toronto, Ontario, Canada ONTARIO ASSOCIATION OF CHILDRENS AID SOCIETIES Full time

    OACAS Board Associate Member Nominee RequirementsResponsibilities of the Board of DirectorsThe Board of OACAS is responsible for the overall management and operations of OACAS. Responsibility for day-to-day management is delegated to the Chief Executive Officer.Individually and collectively, the members of the OACAS Board will represent OACAS and will at all...

  • Member - Board of Directors (Volunteer)

    7 days ago

    Toronto, Ontario, Canada Empower Simcoe Full time

    Empower Simcoe is seeking individuals to join our Board of Directors. The Board of Directors provides governance oversight in accordance with relevant laws and regulations. Our Board provides support and guidance to our leadership team, sets the strategic direction, champions growth and helps to reinforce our Mission, Vision, and Values. Description Since...

  • Independent Director and Board Chair

    3 weeks ago

    Toronto, Ontario, Canada Viamo Full time

    Independent Director and Chair – Viamo Board of DirectorsAbout ViamoAt Viamo, we are using technology to better connect global communities with information and with one another. We are a for-profit social enterprise, focussed on enabling positive human impact by bringing the benefits of digital communication, interaction, and the digital economy to...

  • Independent Director and Board Chair

    3 weeks ago

    Toronto, Ontario, Canada Viamo Full time

    Independent Director and Chair – Viamo Board of DirectorsAbout ViamoAt Viamo, we are using technology to better connect global communities with information and with one another. We are a for-profit social enterprise, focussed on enabling positive human impact by bringing the benefits of digital communication, interaction, and the digital economy to...

  • Independent Director and Board Chair

    7 days ago

    Toronto, Ontario, Canada Viamo Full time

    Independent Director and Chair – Viamo Board of DirectorsAbout ViamoAt Viamo, we are using technology to better connect global communities with information and with one another. We are a for-profit social enterprise, focussed on enabling positive human impact by bringing the benefits of digital communication, interaction, and the digital economy to...

  • Associate Director, Grants Management

    6 days ago

    Toronto, Ontario, Canada World Education Services Full time

    Title: Associate Director, Grants Management Department: WES Mariam Assefa Fund Salary: $110K - $120K CAD Location: Remote (Candidates based in British Columbia, Alberta, Manitoba, Saskatchewan, Ontario, Nova Scotia or willing to relocate) Description: Launched in 2019, the WES Mariam Assefa Fund (the Fund) is a philanthropic initiative aimed...

  • Board of Directors Opportunity: Indigenous Director at

    7 days ago

    Old Toronto, Ontario, Canada Canadian Partnership Against Cancer Full time

    The Canadian Partnership Against Cancer ("the Partnership" or "CPAC") has an exciting Board of Directors opportunity available. The Partnership is currently seeking an Indigenous Director at Large from the Inuit community to join our Board of Directors for a three-year term starting in June 2024

  • Volunteer Board of Directors Member

    7 days ago

    Toronto, Ontario, Canada Luke's Place Support & Resource Centre for Women & Children Full time

    About Luke's Place: Luke's Place Support & Resource Centre for Women & Children is an award-winning non-profit centre of excellence in family law support for women who have been subjected to intimate partner abuse. We are devoted to improving the safety and experience of women and their children as they proceed through the complex family court system. As...

  • Volunteer - Board of Directors Member

    7 days ago

    Toronto, Ontario, Canada Luke's Place Support & Resource Centre for Women & Children Full time

    Luke's Place Support & Resource Centre for Women & Children is an award-winning non-profit centre of excellence in family law support for women who have been subjected to intimate partner abuse. We are devoted to improving the safety and experience of women and their children as they proceed through the complex family court system. As an organization, we...

  • Independent Director and Board Chair

    7 days ago

    Old Toronto, Ontario, Canada Viamo Inc Full time

    Independent Director and Chair – Viamo Board of DirectorsAbout ViamoAt Viamo, we are using technology to better connect global communities with information and with one another. We are a for-profit social enterprise, focussed on enabling positive human impact by bringing the benefits of digital communication, interaction, and the digital economy to...

  • Board Director, Chair of Audit Committee

    7 days ago

    Toronto, Ontario, Canada Pender & Howe Executive Search Full time

    Position: Board Director, Chair of Audit Committee (Compliance and Risk Oversight)Organization: An international mid-market financial services institution (confidential)Location: OntarioAbout Our client is an international mid-market financial services institution, established in 1984 and has grown with a significant international presence across six...

  • Board and Legal Affairs Assistant

    7 days ago

    Old Toronto, Ontario, Canada Canadian Public Accountability Board Full time

    Welcome to CPAB – Canada's Public Company Audit Regulator The Canadian Public Accountability Board oversees public accounting firms that audit reporting issuers. We promote audit quality through proactive regulation, robust audit assessments, dialogue with domestic and international stakeholders, and practicable insights that inform capital market...

  • Shared Board Math Lead Moosonee

    7 days ago

    Toronto, Ontario, Canada York Region District School Board Full time

    Qualifications and Experiences: Supervisory Officer qualifications or experience in supporting Mathematics Teaching and Learning OCT Certificate of Qualification in mathematics (must be in good standing) Classroom experience in teaching math at various grade levels Experience in instructional mathematics educator teacher coaching Experience in being a math...

  • Chair, Board of Directors

    7 days ago

    Old Toronto, Ontario, Canada Trinity Square Cafe Full time

    We are seeking a dedicated and experienced individual to join our Board of Directors as the volunteer Chair. Our current Chair is stepping down in June - we are hoping to have a new individual in place for the AGM mid to end of June. By clicking this button, you consent to receive emails about new

  • Executive Director of Corporate Services

    7 days ago

    Toronto, Ontario, Canada WestCongress Insurance Services LLC Full time

    WestCongress Insurance Services was formed with one thought in mind: To become the premier provider of insurance solutions on a national basis to niche and underserved markets. Rather, we serve specialized markets and provide outstanding coverage, service and support. Evans serves as Executive Chairman of CIG with global responsibility for all strategic...

  • Independent Director and Board Chair

    6 days ago

    Old Toronto, Ontario, Canada Viamo Inc Full time

    Independent Director and Chair – Viamo Board of Directors About Viamo At Viamo, we are using technology to better connect global communities with information and with one another. We are a for-profit social enterprise, focussed on enabling positive human impact by bringing the benefits of digital