Secretary

2 weeks ago

Montreal, Quebec, Canada McGill University Full time
Please refer to the

job aid for instructions on how to apply.

Position Summary:


Under the direction of the immediate supervisor, performs various secretarial duties including word-processing, support of administrative activities, and verifying documents for internal and external submission.

Responds to general and student enquiries regarding area's policies, procedures and practices. Completes administrative forms, keeps records, inputs and verifies data. Assists with organization of special events. Makes travel arrangements. Maintains inventory of supplies and handles cash. Opens and sorts mail.

Major Duties and Responsibilities:

  • Maintains supervisor's agenda. Sets up appointments, reminds supervisor of appointments and organizes schedule according to priorities.
Obtains, compiles and provides factual information by consulting relevant documentation and contacting appropriate internal and external resource persons. Greets visitors, and responds to general and student enquiries regarding area's policies, procedures and practices. Answers questions or provides referral to appropriate resource person.

  • Receives, screens, directs and makes telephone calls; takes and relays messages. Arranges meetings and contacts participants regarding time, place and general purpose of the meeting. Attends meetings, takes and distributes minutes. When requested, schedules and arranges appointments and makes travel arrangements.
  • Carries out routine administrative tasks such as taking inventory of and ordering office supplies, returning merchandise, and issuing keys. Contacts resource persons concerning facilities management and follows up on scheduled work. Reserves rooms for courses, seminars and other events, and books equipment and other services; makes changes when requested and/or necessary.
  • Processes purchase orders, cheque requisitions, travel advances, expense reports, and handles petty cash. Maintains photocopiers, distributes photocopy codes, and allocates charges. Arranges for printing services, and repair or servicing of office equipment.
  • Assists in ensuring the smooth functioning of special events such as symposia, conferences, exhibits, and special clinics. Takes reservations and appointments, collects registration fees, ad answers general enquiries.


The list of duties and responsibilities outlined above is representative and not a complete and detailed list of tasks which may be performed by an employee whose position has been matched to this generic job description.


Other Qualifying Skills and/or Abilities:

  • Clientfocused with an ability to establish productive relationships with students, professors and researchers.
  • English and French, spoken and written.
  • Knowledge of French and English:_ _McGill University is an Englishlanguage university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 on a scale of 04._
  • Minimum Education and Experience:
  • DEP
  • Office Systems 3 Years Related Experience / DEP
  • Secretarial Studies

Hourly Salary:
(MUNACA Level E) $ $34.40

  • Hours per Week:
Full time)

Supervisor:
Associate Professor (Research)

Position End Date (If applicable):

  • Deadline to Apply:
- ._

  • Secretary

    2 weeks ago

    Montreal, Quebec, Canada Les Entreprises Carosielli Inc. Full time

    Enterprise Carosielli (D.B.A.) Bingo Servi-JeuxSmall "Vertical" Family company needs:Secretary Administrative with a few years of experience

  • Senior Medical Secretary

    4 weeks ago

    Montreal, Quebec, Canada Innovaderm Recherches Inc. Full time

    The Senior Medical Secretary works closely with the clinical site team and is responsible for managing secretarial and administrative management tasks for the dermatology clinic.This role will be perfect for you if:Providing high quality, highly professional service is important to you. You understand the importance of your role in the overall patient...

  • Secretary

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Position Summary:Under the direction of the immediate supervisor, performs various secretarial duties including word-processing, support of administrative activities, and verifying documents for internal and external submission. Responds to general and student enquiries regarding area's policies,...

  • School/centre Secretary

    2 weeks ago

    Montreal, Quebec, Canada New Frontiers School Board Full time

    Replacement BankSchool/Centre SecretaryNATURE OF THE WORKThe principal and customary work of the employee in this class of employment consists in assisting one or more persons in carrying out secretarial tasks.CHARACTERISTIC FUNCTIONSThe employee in this class of employment enters texts and various data in a computer from manuscripts or various sources and...

  • Legal Counsel and Assistant Corporate Secretary

    2 weeks ago

    Montreal, Quebec, Canada TALINKO Inc. Full time

    LEGAL COUNSEL AND ASSISTANT CORPORATE SECRETARY Our client, Metro, is looking for a Legal Counsel and Assistant Corporate Secretary to join their team. Reporting to the Vice-President, Legal Affairs, and Corporate Secretary , the incumbent acts as Legal Counsel and Assistant Corporate Secretary for the Company and its subsidiaries, mainly in corporate and...

  • legal counsel and assistant corporate secretary

    2 weeks ago

    Montreal, Quebec, Canada TALINKO Inc. Full time

    Get privileged access to a selection of available positions and candidates LEGAL COUNSEL AND ASSISTANT CORPORATE SECRETARY Our client, Metro, is looking for a Legal Counsel and Assistant Corporate Secretary to join their team. Reporting to the Vice-President, Legal Affairs, and Corporate Secretary ,

  • Secretary - Lakeside Academy

    2 weeks ago

    Montreal, Quebec, Canada Lester B. Pearson School Board Full time

    LAKESIDE ACADEMYPrincipal: Maggie WilkinsonQualifications:Hold a Diploma of Vocational Studies in Secretarial Studies, a Secondary School Diploma or a diploma or an attestation of studies recognized as equivalent by the competent authority.ANDHave a basic knowledge of office automation.Other Requirements: Bilingual (English and French) Excellent knowledge of...

  • Secretary

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.Under the direction of the immediate supervisor, performs various secretarial duties including word-processing, support of administrative activities, and verifying documents for internal and external submission. Responds to general and student enquiries regarding area's policies, procedures and...

  • Dental Secretary

    2 weeks ago

    Montreal, Quebec, Canada Clinique dentaire Dr. Mardi Full time

    Looking for a dynamic young secretary to join our team. Offering the training to a person that's motivated to learn. Minimum dental experience required or dental secreterial course certificat doneBilingual requiredschedual ideally M, T, T, F 8:30-5:30Job Types: Full-time, PermanentSchedule: 8 hour shift Monday to Friday No weekendsAbility to...

  • Accounting Clerk/secretary

    2 weeks ago

    Montreal, Quebec, Canada McGill University Full time

    Please refer to thejob aid for instructions on how to apply.GENERIC SUMMARY:Under the direction of the immediate supervisor, performs various accounting functions and secretarial duties. Authorizes various financial commitments according to established procedures. Verifies, analyses and records accounting transactions using automated financial systems....

  • Executive Secretary

    2 weeks ago

    Montreal, Quebec, Canada Afmerica Technology Full time

    Do you like taking disorder & chaos and turning it into order? Do you find satisfaction in cleaning up horrible messes & getting things humming along smoothly? Do you like seeing a welloiled machine built *and* enjoy keeping it running? Are you far more interested in working to prevent future "fires" than merely putting out present ones? Are you skilled at...

  • Assistant Vice-President and Deputy Corporate Secretary

    2 weeks ago

    Montreal, Quebec, Canada SHORE & Associés Full time

    Executive and Legal Search Consultants2000 McGill College Avenue, suite 608, Montreal QC H3A 3H3 | ASSISTANT VICE-PRESIDENT & DEPUTY CORPORATE SECRETARY Company: CNLocation: Montreal/hybridAs a leader in transportation and logistics in North America, CN is a true pillar of the economy. With a team of approximately 25,000 railroaders, CN's priority is to...

  • Medical Secretary

    2 weeks ago

    Montreal, Quebec, Canada Polyclinique médicale Transia Full time

    As a medical secretary, one should be able to greet and help patients with respect. One must be able to complete tasks asked by the doctors, classify results, compose letters, maintain clinic in a clean, fill in medical supplies in all rooms, to order supplies (medical and/or office supplies), sterilize instruments, assist doctors when needed (ex....

  • Social Media Assistant/secretary

    2 weeks ago

    Montreal, Quebec, Canada Singhs Arcade Full time

    Looking for a person to assist in creative projects. The founder is running out of time in the day to employ all ideas and necessary daily tasks. This job requires you to take on projects, help push the agenda on creativity whether that requires photography, videography, graphic design, fashion design, advertising, social ingenuity, logistics management,...

  • Secretary/receptionist

    2 weeks ago

    Montreal, Quebec, Canada Chateau D'Ivoire Full time

    _**An english description below**_**Notre entreprise**:Bijouterie réputée et luxueuse située au coeur de la ville de Montréal.- nous créons des bijoux haut de gamme- Nous proposons plusieurs marques de luxe (joaillerie et horlogerie) de renommée internationale, dont beaucoup sont exclusives.- Pour nommer quelques une: Rolex, Cartier, Bulgari, Chanel,...

  • Receptionist/ Secretary

    2 weeks ago

    Montreal, Quebec, Canada Chateau D'Ivoire Full time

    *English description below*À propos de nous:Ouvert depuis 1978, Château D'Ivoire est une boutique de luxe en horlogerie et joaillerie située au cœur du centre-ville de Montréal. Nous offrons plus de 30 marques haut de gamme, créons des bijoux et des bagues de fiançailles et offrons l'entretien et la réparation de montres et de bijoux. Nous nous...

  • Social Media Assistant/secretary

    2 weeks ago

    Montreal, Quebec, Canada Singhs Arcade Full time

    Looking for a person to assist in creative projects. The founder is running out of time in the day to employ all ideas and necessary daily tasks. This job requires you to take on projects, help push the agenda on creativity whether that requires photography, videography, graphic design, fashion design, advertising, social ingenuity, logistics management,...

  • Personal Secretary

    2 weeks ago

    Montreal, Quebec, Canada Thoreau & Van Damme Technologie Inc. Full time

    Durée de l'emploi: Permanent Langue de travail: Anglais ou Français Heures de travail: 30 hours per week Education: Expérience:Education: College, CEGEP or other nonuniversity certificate or diploma from a program of 3 months to less than 1 year Public administration Administrative assistant and secretarial science, general- or equivalent experienceWork...

  • Assistant Vice President, Company Secretarial

    2 weeks ago

    Montreal, Quebec, Canada Maples Group Full time

    Position:Assistant Vice President - Company SecretarialLocation:MontrealAbout UsThe Maples Group is a global leader in financial services, trusted by many of the world's largest hedge fund managers, private equity firms, and international corporations.Our side-by-side financial and legal teams consistently deliver award-winning services to a global client...

  • Acdv-416 Administrative Secretary

    2 weeks ago

    Montreal, Quebec, Canada Dawson College Full time

    Nature of the work: The principal and customary work of the employee in this employment class consists in carrying out various clerical tasks, including the more complex ones, in collaboration with one or more personsResponsibilities: Provide administrative and secretarial assistance to the Dean of Academic Development; Manage the agenda, correspondence and...