Contracts Manager

1 week ago

Vancouver, British Columbia, Canada E-Comm 9-1-1 Full time
WHO WE ARE

As a recognized leader in emergency communications, E-Comm is an organization that provides first responders and the public with critical life-safety services in communities across B.C. Our people are passionate about their work and public safety. We operate two emergency communications centres - one located in Vancouver and one in Saanich. E-Comm also provides integrated police, fire call taking, dispatch services to more than 70 police and fire departments, and owns/operates the largest multi-jurisdictional, tri-service wide-area radio network in B.C. We are proud to serve communities across this beautiful province through our four operational and administrative locations in Vancouver, Burnaby and Saanich. Learn more at

At E-Comm 9-1-1, we are committed to building a diverse and inclusive workforce that represents the many communities that we proudly serve.

OUR VALUES

RESPECT | ACCOUNTABILITY | INTEGRITY | SERVICE | COLLABORATION

We are seeking a Corporate Paralegal with a passion for corporate law and contracts management to join our growing Legal & Governance team. This is a newly created role and a chance to bring your prior private practice experience to a fast paced and dynamic environment.

Reporting to the Vice President, Legal and Governance, you will primarily be responsible for developing and maintaining the contract lifecycle management system, which may include tracking terms for agreements, renewal dates etc. and making recommendations to improve the system. You will work closely with our Operations team to support contracting negotiations and renewals, maintain and continuously improve contract administration processes, including providing training on the process and best practices to end users.

In addition to the above, your core duties will include:
  • Supporting legal counsel to draft, review and assist in negotiating agreements for contracting partners
  • Managing record retention systems and processes, and making recommendations to improve and streamline processes
  • Updating company standard forms and templates, and maintaining a precedent database
  • Supporting access to information requests under the Freedom of Information and Protection of Privacy Act, BC (FIPPA) or other applicable legislation, with legal counsel and the Vice President, Legal and Governance
  • Managing and maintaining record keeping for all company records, including maintaining and updating the company's minute books
  • Assisting in preparing annual filings, resolutions and other documents, as needed, including annual shareholder resolutions and officer certificates
  • Attending to the review and analysis of corporate minute book records and recommending the appropriate course of action to update records and rectify deficiencies, including drafting the required documentation.
WHAT YOU BRING:
  • Minimum 5 years' experience in contracts administration or as a paralegal, ideally in a private practice environment
  • Completion of a Paralegal or Legal Assistant Diploma is highly desirable, or a combination of education and experience
  • Experience drafting standard form commercial agreements
  • Experience with corporate filings including reviewing, analyzing, summarizing, updating and maintaining minute books and corporate records
  • Solid knowledge of Canadian corporate law and governance requirements
  • Outstanding interpersonal, verbal and written English communication skills, with the ability to communicate with all levels of the organization including Senior management
  • Excellent organizational skills and attention to detail
  • Ability to meet critical deadlines and establish and maintain working relationships with internal and external stakeholders
  • Ability to take initiative, prioritize, work independently and thrive in a fast-paced, professional team environment
  • Possesses excellent research and analytical skills, exercising good judgment, accuracy, and a strong attention to detail and the ability to follow-up
  • Capable of managing multiple files concurrently and proven ability to work effectively under pressure.
SECURITY REQUIREMENTS:

As a condition of employment at E-Comm, the required Police Security Clearance applicable to the position must be acquired and maintained. This is a process carried out by our law enforcement partner agencies, facilitated by E-Comm. The minimum residency in Canada to qualify for this position, as established by our law enforcement partner agencies, is 5 years.

To qualify for this process, a candidate may be either a Canadian Permanent Resident or Canadian Citizen. We regret any candidates under Student, Visitor, or Work Visas are not eligible for consideration.

WHAT WE OFFER:
  • Meaningful work - work with a sense of purpose, supporting the public and first-responders
  • Competitive salary - with the opportunity for increases
  • 4 weeks' vacation
  • Earned Time Off - eligibility to participate in our Accumulated Time-Off Program
  • 100% paid extended health and dental benefits
  • Pension - employer matched contributions to Municipal Pension Plan, a defined benefits plan
  • Career development - we are supportive in developing your skills while pursuing your career at E-Comm
Vaccination Policy: E-Comm 911 has a vaccination policy that is currently suspended. However, should the policy be reinstated, it will be a requirement for all current and future employees.

JOB DETAILS:
  • Number of positions: 1
  • Job status: Regular Full-Time
  • Hours of work: Monday to Friday, 40 hours per week
  • Wage/Salary: P2 $83,478 to $110,000 depending on experience
  • Employee Group: Exempt
  • Department: Legal & Governance
  • Location: Vancouver, BC / Hybrid
  • CLOSING DATE FOR APPLICATIONS: Open until filled
We are committed to accommodating persons with disabilities during the recruitment process and we will provide reasonable accommodations as requested. If you require assistance or accommodation due to a disability, please email
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