Accounts Payable Specialist

1 week ago

Kingston, Ontario, Canada Cancoil Thermal Corporation Full time

Purpose and Scope

The Accounts Payable Specialist is responsible for providing financial and administrative assistance in order to ensure effective, efficient and accurate financial and administrative operations.

The Accounts Payable Specialist reports to the Controller and is responsible for providing financial, administrative and clerical services. This includes processing and monitoring payments and expenditures and preparing and monitoring the payroll system.

Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date, and that vendors and suppliers are paid within established time limits.


Organization Relationship

This position involves diplomatic interaction with suppliers to provide billing information and support in order to facilitate accurate payment of invoices due to the organization.

The AP

Specialist communicates frequently with the Purchasing department on non-payment and invoice discrepancy issues.

Working Conditions
Working conditions are normal for an office environment. The Accounts Payable Specialist position requires working for extended periods of time on the computer and the telephone.

Prolonged periods of concentration and attention to detail are required. Good hearing required for extensive telephone use. Manual dexterity is required to use desktop computer and peripherals. Overtime as required.

Duties

  • Receive and verify invoices and requisitions for goods and services
  • Verify that transactions comply with financial policies and procedures
  • Prepare batches of invoices for data entry
  • Data enter invoices for payment
  • Process backup reports after data entry
  • Manage the weekly cheque run
  • Record all cheques
  • Prepare vendor cheques for mailing
  • List all vendor cheques in the electronic log book
  • Prepare manual cheques as and when required
  • Maintain listing of accounts payable
  • Maintain the general ledger
  • Maintain updated vendor files and file numbers
  • Print and distribute monthly financial reports
  • Monthly vendor reconciliations
  • Filing, re-organization and labeling
  • Monthly review of aged Payables, and Receipt Accrual
  • Monitoring purchasing disputes to ensure that disputed invoices are resolved
  • Monthly close and reconciliation of AP for financial statements
  • Complete all payroll journal entries for Cancoil and fin-aire.
  • Calculation and payment of Corporate tax instalments: HST, WSIB etc
  • Update fixed asset schedule
  • Depreciation entries
  • Intercompany financial reconciliations
  • Preparation of Year-End financial Statements (with KPMG)
  • Performs other duties as may be assigned by the Controller

Responsibilities and Requirements

  • Demonstrated ability to accurately calculate, post, correct and manage account figures and financial records.
  • Must possess a high level of moral judgment for handling confidential information and monetary transactions.
  • Experience in gathering data and compiling the proper information.
  • Strong diplomatic, negotiation, and conflict resolution skills in order to handle late payments and delinquent accounts.
  • Effective attention to detail and a high degree of accuracy.
  • Strong work ethic and positive team attitude.
  • Sound analytical thinking, planning, prioritization, and execution skills.
  • Excellent teamwork and team building skills
  • Able to effectively communicate both verbally and in writing.
  • Able to build and maintain lasting relationships with other departments, key business partners, and government agencies.
  • Strong problem identification and problem resolutions skills.
  • High level of proficiency with Microsoft Office software.

Education and Training

Job Types:
Full-time, Permanent

Salary:
From $26.50 per hour

Benefits:

  • Dental care
  • Extended health care
  • Life insurance
  • Onsite parking
  • Vision care

Flexible Language Requirement:

  • French not required

Schedule:

  • 8 hour shift
  • Monday to Friday

Supplemental pay types:

  • Overtime pay

Experience:

  • Accounts payable: 1 year (required)

Ability to Commute:

  • Kingston, ON K7L 4V3 (required)

Work Location:
In person

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