Research Accounting and Auditing Analyst

2 weeks ago

Kingston, Ontario, Canada Queen's University Full time
Research Accounting and Auditing Analyst

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us

Job Summary

A Brief Overview
This position coordinates day-to-day financial and accounting activities related to research projects. This position coordinates and oversees the internal review process for Tri-Agency expenditures and research project over-spending procedure. This position is also responsible for preparing annual, final, and interim financial reports and invoices for specific granting agencies.

Job Description:

What you will do

  • Coordinates and oversees the internal review process for Tri-Agency expenditures.
  • Reviews expense documentation, processes, and procedures to ensure eligibility and compliance with external grantor policies and spending guidelines.
  • Provides guidance to researchers and authorized delegates on research project financial administration.
  • Oversees the research project overspending procedure and deals with securing temporary overdrafts and adjusting project budgets.
  • Gathers and analyzes data for all current and old project deficits; communicates any new deficits to researchers, and takes necessary action based on the circumstances.
  • Prepares the monthly deficit analysis report.
  • Oversees overdraft procedure to ensure research project deficits are dealt with in a timely manner.
  • Prepares and processes all financial transactions in support of research activities including account reconciliations and analysis, prepares journal entries, and adhoc reports.
  • Ensures that expenditures are suitable, supported by receipts, and authorized by the applicable signing authority.
  • Ensures that revenue is maximized by issuing prompt billing to granting agencies, following up on overdue payments, and ensuring that projects do not go into overdraft.
  • Provides guidance and expert advice on research finances by assisting PIs and their delegates through answering questions, resolving problems, and interpreting grantor rules and policies.
  • Prepares draft audit correspondence for special project audits including how the department will mitigate the risk of any project financial errors.
  • Prepares financial reports for external agencies that sponsor Queen's research and other universities.
  • Ensures regular followup on collections and identifies outstanding accounts receivable as they pertain to contracts.
  • Identifies and recommends areas of opportunity for process efficiencies, enhanced reporting, and strengthened internal controls related to research accounting.
  • Provides support for the review of research expenditures submitted through the Expense Reimbursement System, to ensure compliance and eligibility, as required.
  • Follows up on unidentified deposits.
  • Other duties as required in support of the department and/or unit.

Required Education

  • Threeyear Community College Diploma or Three-Year Bachelor Degree, or equivalent. In addition, requires trade certification, qualification, or ongoing learning to remain ahead of changes in technology or emerging fields.
- in accounting preferred.

Required Experience

  • More than 3 years and up to and including 5 years of experience.
  • Experience in financial reporting, including familiarization with relevant accounting standards considered an asset (e.g., IFRS, GAAP, etc.).
  • Experience in financial services practices considered an asset (e.g., maintaining accounting records, etc.).
  • Experience in general financial control practices considered an asset (e.g., accounts payable, cost accounting, financial reporting, etc.).
  • Experience with accounting practices considered an asset (e.g., general ledger, cash payments/collections, tax transactions, balance sheets, management reporting, cost accounting/budgeting and/or accounts payable/receivables, etc.).
  • Experience working at a postsecondary education institution considered an asset.
Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

  • Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.
  • Provide consultation and advice on nonstraightforward and/or complex issues.
  • Interaction with others typically requires interpersonal skills and the ability to understand and influence.
  • Adapt messages to meet the needs of the intended audience.
  • Build relationships, trust and credibility.
  • Manage own work and may train and review the work of casual employees, work study students and/or volunte

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