Administrative Assistant

1 week ago

Winnipeg, Manitoba, Canada University of Manitoba Full time
The University of Manitoba is a driving force of innovation, discovery and advancement.

Our momentum is propelled by our campus community - UM faculty, staff and students whose determination and curiosity shape our world for the better.

Our teaching, learning and work environment is uniquely strengthened and enriched by Indigenous perspectives. With two main campuses in Winnipeg, satellite campuses throughout Manitoba, and world-wide research, UM's impact is global.

Discover outstanding employee benefits, experience world-class facilities and join a dynamic community that values reconciliation, sustainability, diversity, and inclusion. We are one of Manitoba's Top Employers and one of Canada's Best Diversity Employers. At the University of Manitoba, what inspires you can change everything.

The opportunity:

The University of Manitoba is looking for a Administrative Assistant.

This position will be responsible for performing all financial responsibilities related to budgets, grants, capital expenditures, infrastructure projects, procurement, payroll, travel, and financial services.

The Administrative Assistant will also reconcile monthly general ledgers and accounts receivable reports for all funds.

The qualifications and experience we're looking for:

  • An undergraduate degree in a related area of discipline plus enrolment in the final years of a professional accounting program is required.
  • A professional accounting designation (CPA) is preferred.
  • Minimum of three years of directly related experience in financial management, human resource management and office administration functions required.
  • Experience working with large public institutions and with strategic planning frameworks preferred.
  • Working knowledge of institutional policies & procedures as well as collective agreements is preferred.
  • An acceptable equivalent combination of education and experience may be considered.
  • Must have excellent financial and budget management skills related to multidisciplinary research and operating funds.
  • Demonstrated proficiency in MS Office, including Excel, Word, and Outlook is required.
  • Experience using online financial management, HR management systems, travel & expense claim, and purchasing systems is essential.
  • Strong managerial and leadership skills exercising good judgement, tack and diplomacy required.
  • Effective time management, decision making, problem solving, and organizational skills are required.
  • Strong written and verbal communication skills are essential.
  • Must have the ability to maintain effective working relationships with all levels of staff, students, and the public in a professional and tactful manner.
  • Ability to train, supervise, delegate work both independently and in a team environment are necessary.
  • Must be able to work with a high degree of initiative and accept responsibility in managing administrative functions of a department.
  • Must be able to set priorities, multitask, and work effectively under pressure and constraints with a high degree of accuracy.
  • The ability to contribute to a highly productive teamwork environment and the ability to complete a heavy workload adhering to tight deadlines is required.
  • Ability to adapt and devise new procedures and approaches for meeting the needs of a changing environment preferred.
  • Ability to use and troubleshoot general office equipment would be an asset.
  • Availability and flexibility to work overtime at peak times required.
  • Satisfactory work record, including satisfactory attendance and punctuality, is required.

Why the University of Manitoba?
Along with being one of Manitoba's top employers, we are proud to provide a collaborative and enriching work environment.

In addition to a strong compensation package with a competitive salary, the University provides an exceptional workplace that includes:

  • Comprehensive group benefits and pension plan.
  • Competitive vacation time.
  • Employee and Family Assistance Program.
  • A full spectrum of professional development opportunities.

Closing Date:
June 14, 2023


The University of Manitoba is committed to the principles of equity, diversity & inclusion and to promoting opportunities in hiring, promotion and tenure (where applicable) for systemically marginalized groups who have been excluded from full participation at the University and the larger community including Indigenous Peoples, women, racialized persons, persons with disabilities and those who identify as 2SLGBTQIA+ (Two Spirit, lesbian, gay, bisexual, trans, questioning, intersex, asexual and other diverse sexual identities).


If you require accommodation supports during the recruitment process, please contact Please note this contact information is for accommodation reasons only.

Application materials, including letters of reference, will be handled in accordance with the protection of privacy provisions of _The Freedom of Information and Protection of Privacy Act

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