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Administrative Assistant

4 months ago

Winnipeg, Manitoba, Canada Shawenim Abinoojii Inc Full time
Salary:

Competition #2024-54

Closing Date: May 13, 2024

Shawenim Abinoojii is a non-profit service provider and Southeast First Nations-led company. We offer comprehensive benefits, a rewarding work environment, and opportunities to challenge yourself, apply your skillset and be a part of a unique First Nations-led service model.

BENEFITS:

  • Competitive Salary
  • Personal Leave Days and Paid Time Off
  • Employer-Matched Pension Plan
  • Comprehensive Benefits Package
  • On-site parking

OVERVIEW: Reporting to the Southern Care Program Manager, the Administrative Assistant is responsible for effective communication, distribution of internal and external department information, and maintaining organized department administrative duties to assist the department in fulfilling its function. The Administrative Assistant will manage various office projects as needed and be a part of the organization Administrative Assistant network.

KEY RESPONSIBILITES:

  • Provides administrative support to ensure the efficient operations of the team.
  • Maintains physical and electronic filing systems.
  • Manages calendars and meeting schedules for senior staff.
  • Responds to emails and other requests in a timely manner.
  • Prepare meeting agendas and takes meeting minutes.
  • Schedule and coordinates meetings, including set up and catering.
  • Must be able to prioritize and ensure deadlines are met.
  • Must understand office equipment, printers, copiers, scanning, switchboard etc.
  • Receive clients, visitors, and phone calls, process background checks.
  • Receive, scan, file and distribute Incident Reports and Monthly Reports
  • Compose and manage correspondence, reports and various documents as required.
  • Develop and maintain foster parent and support worker database.
  • Order, receive and stock office supplies.
  • Organize and schedule appointments, contact foster parent and support staff for paperwork renewals.
  • Liaise with Foster Parents, Support Workers and Respite Workers regarding Finance & Administration
  • Maintain accurate files for Southern Care Program Foster Parents, Support Workers, and Respite Workers.
  • Maintaining forms for Foster Parents, Support Workers, and Respite Workers.
  • Track data and statistics pertaining to admissions, discharges, incidents, and activities.
  • Process and record placement tracking sheet.
  • Provide reception coverage when needed.
  • Other duties as required.

QUALIFICATIONS:

  • Grade 12, or minimum of 3 years related office experience.
  • A Business Administration diploma or certificate is an asset.
  • Must have good interpersonal skills and ability to work in a fast-paced environment.
  • Must be accurate in entering data with high attention to detail.
  • Strong proficiency in Microsoft Office, word processing (MS Word), Spreadsheets (Excel), E-mail (Outlook) and Internet.
  • Knowledge of the Child and Family Services (CFS) sector and legislation an asset but not mandatory.
  • Demonstrate knowledge and/or understanding of Indigenous perspectives, First Nations culture and traditional philosophies.
  • Satisfactory Child Abuse, Vulnerable Person check and Criminal Record check.

We Thank All Who Apply However Only Those Candidates Selected for an Interview Will Be Contacted. Preference Will Be Given to Internal Candidates, Southeast Community Members and Self-Declared Candidates (First Nations, Inuit or Metis).