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Full Time Administrative CoordinatorFull Time Administrative Coordinator

3 months ago

Pitt Meadows, British Columbia, Canada UP Vertical Farms Full time

Job information Office and Administrative Supervisor from the Company UP Vertical Farms , this latest Office and Administrative Supervisor job vacancy is located in the city Pitt Meadows, BC located in the country Canada .

This latest job opening is open to job seekers who have the latest education / graduate Bachelor Degree . Job Vacancies in this Customer Service field have been opened and published up to the specified time.

Position :
Office and Administrative Supervisor
Chief Executive Officer and Executive Chairman

At UP Vertical Farms, our mission is to become one of the largest and most sustainable indoor vertical farm producers of baby leafy greens by 2024, producing the safest, most nutritious, and best tasting salad greens.

We specialize in Controlled Environment Agriculture (CEA) and our hands-free, high density, tech-driven vertical farm puts people and our planet first.

It also supports the local economy by producing the most flavorful greens, picked at the peak of freshness, and delivered to the local market with speed and precision.

We are seeking an experienced individual for Office and Administrative Supervisoropportunity for a full-time position at our company.

Reporting directly to the CEOs, the Office and Administrative Supervisor provides a range of support to the operations at UP Vertical Farms.

They will provide general administrative support by updating and creating documents, data entry, receiving and tracking invoices, answering emails and phone calls, managing vendors and suppliers, welcoming onsite visitors, purchasing office and operational supplies, perform bookkeeping functions such as:

AR, AP, bank reconciliation, deposits, and administrative duties such as managing petty cash, and receiving orders and other duties as instructed.

Candidates must have 1-2 years of related experience in general office administration and bookkeeping with knowledge and experience.

Carry out general administrative duties for the company like greeting onsite visitors by managing the entrance and visitor log, answering, and directing incoming inquiries over the phone and through email, collecting and distributing the mail, filing digital and physical paperwork, maintaining a safe and tidy office environment.


  • Receives and pays invoices, manages vendors, suppliers and Develops relationships with current clients, potential clients, contractors, and vendors
. Coordinate office activities and operations to secure efficiency and compliance to company policies

  • Manage phone calls and correspondence (e-mail, letters, packages etc.)
  • Managing vendors and processing accounts payable and receivable activities
  • Supporting bookkeeping and budgeting services
  • Updating of office records and databases that contain personnel, financial, and office data
  • Work with internal stakeholders to onboard new vendors, establish contracts and gain financial approvals Develop content and documentation for the business, and archive all documents electronically
  • Maintain supply inventory and storage, and make sure security system is operating well
  • Perform office management tasks, e.g. consumables orders, repair requests, postal and kitchen supply. Carry out miscellaneous administration tasks as requested by managers.
  • Follow and adhere to all given instructions including work procedures and safety policies
  • 1-2 years' experience in business / office administration / front desk and bookkeeping.
  • Proficiency in MS Office, Sage 50 is an asset.
  • Excellent communication skills, strong command of the English language
  • Pleasant and efficient telephone and reception skills
  • Valid BC Driver's license; use of personal vehicle for office purpose may be required

Job Types:
Full-time, Permanent
Casual dress
Dental care
On-site parking

Flexible Language Requirement:
~ French not required

8 hour shift
~ Monday to Friday

Ability to commute/relocate:
~ Pitt Meadows, BC V3Y 1Z1: reliably commute or plan to relocate before starting work (required)

Bachelor's Degree (required)

Office Administration: 1 year (required)