Administrative Coordinator

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Job Title

Location

Victoria Office - Victoria, BC V9B 4C6 CA (Primary)

Category

Administration

Job Type

About Us

Associated Engineering is an employee-owned, Canadian company that is passionate about creating solutions for a sustainable, resilient world. As a fully carbon neutral company since 2009, sustainability is part of our culture and every project we undertake. Focused locally, we offer uncompromising service to public and private sector clients across Canada and abroad.

We're proud to have been recognized as one of Canada's Best Managed Companies for 15 consecutive years. We prioritize the well-being of our people, partners, clients, communities, and the environment, and focus on creating effective solutions to bring inspiration and innovation. Our commitment extends to achieving technical excellence, fostering collaborative relationships, and delivering exceptional service. If you have what it takes, we want you to join us

Job Description

We currently have an opening for an Administrative Coordinator in our Victoria office. Please note, our office will be moving from Langford to Uptown in the Fall of 2024.

Responsibilities will include:

• Preparing and ensuring the timely delivery of correspondences, proposals, reports, technical memoranda, contract documents, and technical specifications to company standards.

• Perform word processing duties; draft forms, prepare/type letters, memos, and reports.

• Prioritizing urgent tasks over less pressing tasks to manage last minute requests and deadlines.

• Assembling and transmitting documents internally and externally to clients in various formats.

• Responsible for the management and confidentiality of records in accordance with departmental and corporate requirements.

• Updating division member's resumes and team calendar

• Coordinating meetings, travel, and social gatherings as required.

• General assistance to other Administrative Staff in the office as required.

Job Requirements

What you will bring:

• Diploma or undergraduate degree in in Office Administration would be an asset.

• Minimum of 2 years of experience providing administrative support, preferably in an engineering or architectural environment.

• Proficient in MS Office, including word processing (Word), spreadsheets (Excel), and presentations (Power Point), and scheduling software (MS Project)

• Website maintenance and database management skills are an asset.

• Knowledge of Adobe Acrobat and Illustrator is an asset.

• Able to work in a fast-paced office environment and remain calm in stressful situations.

• Superior organizational and time management skills; strong attention to detail.

• Superior interpersonal skills and a strong team player.

• Prior event planning experience or interest in event planning considered an asset.

• Strong oral communication skills and technical writing skills.

• Available to work overtime as required or requested, occasionally at short notice.

Our commitment to you:
At Associated Engineering, we have a diverse workforce and teamwork philosophy. We are committed to the growth and careers of our people, and we take great care in hiring the right people to join our team. Our unique workplace culture has been what sets us apart and we provide:

• Competitive salary and benefits, including a fitness allowance, company-matching pension program and a parental leave top up program.

• Ongoing support for your growth and development, including a formal professional development program, mentoring programs, training opportunities, and professional designation support.

• An active Social Club that promotes social activities in and outside the office and offers subsidized tickets to local events.

• Company supported wellness program that include lunch and learns on various topics.

The salary range for this position is $47,840.00 to $60,320.00, and is commensurate with experience relative to this position.

Education

Post-Secondary Diploma

AE is an Equal Opportunity Employer and encourages women, Aboriginal people, persons with disabilities, members of visible minorities, and members of the LGBTQ+ community to apply. For applicants with disabilities, accommodations are available upon request for candidates taking part in all aspects of the selection process. We are also committed to protecting the privacy of your personal information and as such, it will be used for recruitment and employment purposes only.