Special Projects Coordinator

**Malahat Nation**: 110 Thunder Road | Mill Bay, BC| V0R 2P4

Tel: (250) 743-3231 | Fax (250) 743-3251

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**Special Projects Coordinator**:
**REPORTS TO**: Director of Lands
**START DATE**: As Soon As Possible
**STATUS**: Fulltime - Term (35-hours per week)
- We are looking for fun, energetic, dependable and organized staff._
- Our staff are offered opportunities for professional growth and development._

**PURPOSE**:Reporting to the Director of Lands, the Special Projects Coordinator will provide project management support for multiple project and program deliverables. _This position is a FT term position _that works remotely, in the office, with mínimal local travel as required._

**RESPONSIBILITIES**:

- Support the Director of Lands, and in collaboration with other Malahat Nation Departments, in the coordination of Projects within Malahat Nation’s reserve lands and territory;
- Develop Terms of Reference and Request for Proposal and other procurement processes for various projects;
- Develop briefing notes identifying key facts, issues, and recommendations in response to external agency requests;
- Follow established accounting policies and procedures as per Malahat Financial Administration Law;
- Provide contract administration/project management support including budget invoicing, budget reporting, activity tracking and scheduling, deadline and progress management, communications management, and all other necessary tasks;
- Conduct quality control activities, inspection programs and periodic updating of project progress records;
- Draft reports/letters of response to Crown governments, agencies and proponents as required;
- Arrange and participate in external meetings and communications with government or development representatives;
- Maintain appropriate file management system in accordance with Malahat Nations internal systems and processes and any applicable authorities (funding agencies);
- Assist in and verify services performed by contracted service companies as directed;
- Assist with the completion of various reports and correspondence related to project and program delivery;
- Liaise with consultants, utilities, government agencies, and other third parties as necessary;
- Prepare proposals for various grant and funding opportunities as required;
- Other duties as required.

**EDUCATION AND EXPERIENCE**:

- Technical Diploma in engineering, or a related field, or an equivalent combination of education and experience
- 5-7 years experience working on infrastructure and capital projects
- Applied Science Technologist (AScT) registration and/or Project Management Professional (PMP) is an asset
- Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset
- Criminal Record Check (CRC) required
- Valid BC Driver’s License and reliable vehicle required
- Effective December 3, 2021 full vaccination against COVID-19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

**KNOWLEDGE, SKILLS, AND ABILITIES**:

- Strong organizational skills
- Time management with the ability to multitask different tasks simultaneously
- Excellent written, oral, and interpersonal communication skills
- Knowledge of Malahat Nation programs and processes
- Must be self-motivated with good communication skills and the ability to work independently with mínimal supervision
- Knowledge of Malahat Nation internal departments and programs an asset
- Knowledge of Microsoft Office Suites programs
- Pursuant to section 41 of the BC Human Rights Code, preference may be given_ _to applicants of Aboriginal ancestry._
- We_ _thank_ _all_ _applicants_ _in advance_ _but_ _only_ _those_ _selected_ _will_ _be_ _contacted._

**_Interested_** **_applicants_** **_are_** **_invited_** **_to_** **_submit_** **_a_** **_current_** **_resume,_** **_a_** **_detailed_** **_cover_** **_letter_** **_and_** **_three_** **_references._**
**_Please reference the ‘Job Title’_** **_in_** **_the ‘Subject Line’._**

Human Resources Department, Malahat Nation

**Deadline: Recruitment open until the position is filled**

Education : College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 5 years or more