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Special Projects Coordinator

3 months ago

Malahat, British Columbia, Canada Malahat First Nation Full time

Malahat Nation: 110 Thunder Road | Mill Bay, BC| V0R 2P4

Tel:
| Fax

***|

Special Projects Coordinator:

REPORTS TO:
Director of Lands

START DATE:
As Soon As Possible

STATUS:
Fulltime - Term (35-hours per week)

  • We are looking for fun, energetic, dependable and organized staff._
  • Our staff are offered opportunities for professional growth and development._

PURPOSE:

Reporting to the Director of Lands, the Special Projects Coordinator will provide project management support for multiple project and program deliverables.

_This position is a FT term position _that works remotely, in the office, with mínimal local travel as required._

RESPONSIBILITIES:

  • Support the Director of Lands, and in collaboration with other Malahat Nation Departments, in the coordination of Projects within Malahat Nation's reserve lands and territory;
  • Develop Terms of Reference and Request for Proposal and other procurement processes for various projects;
  • Develop briefing notes identifying key facts, issues, and recommendations in response to external agency requests;
  • Follow established accounting policies and procedures as per Malahat Financial Administration Law;
  • Provide contract administration/project management support including budget invoicing, budget reporting, activity tracking and scheduling, deadline and progress management, communications management, and all other necessary tasks;
  • Conduct quality control activities, inspection programs and periodic updating of project progress records;
  • Draft reports/letters of response to Crown governments, agencies and proponents as required;
  • Arrange and participate in external meetings and communications with government or development representatives;
  • Maintain appropriate file management system in accordance with Malahat Nations internal systems and processes and any applicable authorities (funding agencies);
  • Assist in and verify services performed by contracted service companies as directed;
  • Assist with the completion of various reports and correspondence related to project and program delivery;
  • Liaise with consultants, utilities, government agencies, and other third parties as necessary;
  • Prepare proposals for various grant and funding opportunities as required;
  • Other duties as required.

EDUCATION AND EXPERIENCE:

  • Technical Diploma in engineering, or a related field, or an equivalent combination of education and experience
  • 57 years experience working on infrastructure and capital projects
  • Applied Science Technologist (AScT) registration and/or Project Management Professional (PMP) is an asset
  • Experience working in a First Nations community and a willingness to learn about Malahat culture, customs, and traditions is an asset
  • Criminal Record Check (CRC) required
  • Valid BC Driver's License and reliable vehicle required
  • Effective December 3, 2021 full vaccination against COVID19 is required to be eligible for employment at Malahat Nation. All individuals must show Proof of Vaccination as a mandatory condition of their employment

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Strong organizational skills
  • Time management with the ability to multitask different tasks simultaneously
  • Excellent written, oral, and interpersonal communication skills
  • Knowledge of Malahat Nation programs and processes
  • Must be selfmotivated with good communication skills and the ability to work independently with mínimal supervision
  • Knowledge of Malahat Nation internal departments and programs an asset
  • Knowledge of Microsoft Office Suites programs
  • Pursuant to section 41 of the BC Human Rights Code, preference may be given_ _to applicants of Aboriginal ancestry._
  • We_ _thank_ _all_ _applicants_ _in advance_ _but_ _only_ _those_ _selected_ _will_ _be_ _contacted._

_Interested_
_applicants_
_are_
_invited_
_to_
_submit_
_a_
_current_
_resume,_
_a_
_detailed_
_cover_
_letter_
_and_
_three_
_references._

_Please reference the 'Job Title'_
_in_
_the 'Subject Line'._
Human Resources Department, Malahat Nation

Deadline:
Recruitment open until the position is filled

Education :
College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience : 5 years or more