Executive Administrative Assistant

1 week ago

Winnipeg, Manitoba, Canada West Corporation Full time
Responsible for providing a variety of responsible, confidential and complex support functions to assigned executive.

Successfully complete critical or sensitive project tasks, of deliverable assignments, with a hands-on approach ensuring project risks are escalated when necessary.

Assist with the disposition of confidential documentation and information from internal departments, clients and other. Assist with the department budget (e.g. review of variance reports, tracking expenditures, paying invoices, etc.) which may include navigation, data entry, editing and other administrative changes through a corporate finance and accounting software system. Prepare confidential correspondence, memorandums, reports, etc. from rough draft to final copy ensuring 100% accuracy before distribution.

We expect this role to come onsite one day a week and for important leadership/strategic meetings.

What You'll Do:


Provide a variety of responsible, confidential and complex support functions to assigned executive, while ensuring adherence to established corporate and departmental policies and procedures.


  • Create, analyze, manipulate and edit complex and confidential projects (e.g., organizational charts, board materials, executive reports, database edits, presentations, memorandums, confidential file creations, executive summaries, etc.) potentially utilizing multiple data sources with autonomy
  • Successfully complete critical or sensitive project tasks with a hands on approach, follow up, ensuring project risks are escalated as needed
  • Prioritize conflicting needs and handle matters expeditiously, proactively and follow through on projects to successful completion
  • Ensure data, reports and other confidential or complex information is backed up in multiple secure databases and files
  • May be asked to work with varying internal support groups (e.g., Human Resources, Payroll, Accounting, Facilities, Purchasing, etc.) regarding project coordination
  • Assist with department budget (e.g., review of variance reports, tracking expenditures, paying invoices, etc.) which many include navigation, data entry, editing, and other administrative changes through a corporate finance and accounting software system
  • Act as the point of contact between the executives and internal/external clients
  • Plan or coordinate events (e.g., offsite meetings, lunches, dinner reservations, etc.) in a timely manner
  • Prepare confidential correspondence, memorandums, reports, etc., from rough draft to final copy ensuring 100% accuracy before distribution
  • Arrange detailed travel plans, itineraries and agendas with corporate travel team and complete expense report for travel as necessary
  • Maintain executive's calendar by planning and scheduling meetings, conferences, and travel
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The job description documents the general nature and level of work but is not intended to be a comprehensive list of all activities, duties, and responsibilities required of job incumbents

Applicant for this job will be expected to meet the following minimum qualifications:
Education

  • High school diploma or GED required.
  • Additional specialized secretarial course work in office practices, management or business administration preferred.

What Experiences You Bring:

  • Minimum 4 years increasingly responsible experience required as an administrative assistance for a Director, EVP, VP or other highlevel corporate officer of a medium to large corporation
  • Intermediate knowledge of Word, Excel, and Access required

Compensation:

  • When it Matters Most**
    ABOUT US
  • Connecting people with each other and the right information is mission critical. Our Company develops innovative cloudbased technology to make it easier, more effective and more efficient to make the right connections. Our solutions put people in sync with each other and the right information, so they gain the insight needed to reach better decisions on the issues that matter most. We do it with a laser focus on reliability.
  • The Company is a leading provider of technologydriven, communication services, serving Fortune 1000 companies and other clients in a variety of industries, including telecommunications, retail, financial services, public safety, technology and healthcare. For more than 30 years, we have been leading the way in hosted and cloudbased solutions.
  • Our solutions connect people with each other and the information needed to gain insights for better decisions on the issues that matter most
-
Information to Insight.

ABOUT THE TEAM


We are a provider of communications solutions for some of the most important and relied upon institutions that impact everyday life.

Our solutions include SchoolMessenger for connecting schools and parents, Televox for connecting patients and healthcare providers, and West Utilities for connecting residents and businesses with critical energy services.

All of these services work to keep individuals and families safe, connect

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