![MadWall Staffing](https://media.trabajo.org/img/noimg.jpg)
Admin Support Assistant
2 weeks ago
MadWall has immediate openings for Permanent Positions for a Administrative Specialist in an office environment in Hamilton.
Start Date: Immediate
Location: Hamilton, On
Shift: Monday to Friday
Shift Timings: 8:00AM to 5:00PM
Wage: $ $25.00/hour to start + 4% vacation pay
Adminsitrative Specialist Main Responsibilities
- Customer Service
- Answer incoming phone calls triage shared email inbox
- Receive Job Requests (via phone and in-person), forward to designated personnel
- Greet Visitors / maintain sign-in log and reception duties
- Customer Invoicing including:
- Prepare Client Invoices for review / Send approved invoices to clients / update Jobs roster
- Maintain physical filing system related to jobs documentation (organization, looking up historical documents)
- Maintain digital filing systems (re-organization, ensuring appropriate documentation is accessible to field staff, etc.)
- Assist other employees as needed (retrieving files, contacting clients, looking up historical information etc.)
- Consolidation of all incoming work orders, manifests, consumables lists, etc. from job for delivery to accounting
- Assist in consolidating timesheets, work orders, manifests, consumable lists
- Assist in the maintenance of the Job consumables costing and pricing sheets
- Office supply inventory and replenishment including:
- Suppliers Account Maintenance
- Coffee/Water Ordering and receiving
- Courier and mail management (incoming + outcoming)
- Support other duties as assigned
Skills and Experience Required
- Basic understanding of MS Excel, MS Word, MS Teams, and e-mail software.
- Fast learner
- Team player
- Must be comfortable working in a dynamic, fast paced, customer-centric environment
- Willingness to grow and learn. Confidence to ask questions and get help when needed.
- Friendly and professional communication skills on the phone, in person, and in writing
- 1 - 2 years experience an asset
Why Work with MadWall?
- Personal assigned MadWall Recruiter to help with your needs
- Get Paid Weekly
- Get help on Resume Building
- Personalized Career Advice from our expert Recruiters
- As an extra incentive, MadWall also offers $100 per referral
MadWall Staffing is eager to provide an opportunity to join a reputable company that wants to invest in its workforce. Our client is committed to retaining, training, and developing candidates
-
Admin Assistant Physician Respirology Admin
1 month ago
Toronto, Ontario, Canada Providence Health Care Full timeAdmin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...
-
Admin Assistant Physician
2 weeks ago
Toronto, Ontario, Canada St. Michael's Hospital Full timeThe Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael's Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff.The primary role of the Admin Assistant - Physician is to provide clinical and...
-
Admin Assistant Physician
1 month ago
Toronto, Ontario, Canada St Michael's hospital Full timeAdmin Assistant Physician - Cardiovascular Surgery (Job ID: 4763)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiovascular Surgery.The Administrative Assistant coordinates the daily activities of the physician's...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Enoch Consulting Group Full timeEnoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team.Position SummaryThe general administrative assistant performs tasks as necessary to support the...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Unity Health Toronto Full timeOur hospital is a 376-bed community teaching hospital situated in west-end Toronto, serving a diverse community of over half a million Canadians. St. Joseph's Emergency Department (ED) is one of the largest EDs in Ontario with over 97,000 visits a year. We have a reputation for excellence in patient care and teamwork with respect and compassion. We are also...
-
Pt Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Andalusia Speech Therapy Inc. Full timeAndalusia Speech Therapy is hiring a PT Admin Assistant with the possibility of a fully remote position or a hybrid model of partial in-person (1200 Markham Road, Scarborough) with partial remote.About UsAndalusia Speech Therapy is founded by a woman of color and encourages diversity and inclusivity in all its practices. The clinic operates in multiple...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Unity Health Toronto Full timeADMIN ASSISTANT - CLM, MULTIPLE SCLEROSIS PROGRAM (JOB ID:1308)**:The Barlo MS Centre at the St. Michael's Hospital brings together the best of clinical care and research in one setting. The team provides exceptional, patient-centered care in a collaborative and integrated manner. An inter-disciplinary team of neurologists, nurses, pharmacists, social...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada TD Bank Full timeAdmin Assistant:BRJob Category - Primary Administrative / Clerical / SupportWork Location TD Centre South 79 Wellington Street WestEmployment Type RegularCity TorontoTime Type Full TimeProvince/State OntarioHours 37.5Workplace Model HybridPay DetailsDepartment OverviewThe legendary customer experience is paramount to everything we do at TD and to achieve...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada TD Bank Full timeAdmin Assistant:BRJob Category - Primary Administrative / Clerical / SupportWork Location TD Centre North 77 King Street WestEmployment Type RegularCity TorontoTime Type Full TimeProvince/State OntarioHours 37.5Workplace Model HybridPay DetailsDepartment OverviewThe legendary customer experience is paramount to everything we do at TD and to achieve the...
-
Warehouse Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Fairweather Full timeFairweather is one of Canada's leading women's fashion retailers carrying a wide selection of fashionable women's clothing, with over 100 stores from coast to coast. We're always looking for a variety of talented, great, hardworking, passionate people for our in-store, store operations and head office. Whether you're a graduate ready to start your retail...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada North York General Hospital Full timeIMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of...
-
Admin Assistant
2 weeks ago
Toronto, Ontario, Canada North York General Hospital Full timeCompany BioIMAGINE a hospital where everyone is committed to excellence. We did. We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care. At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one...
-
Technical Admin Assistant, Commercial Enterprise
2 weeks ago
Toronto, Ontario, Canada PROLINK Full timeTechnical Admin Assistant, Commercial EnterpriseThe Company:PROLINK—Canada's Insurance Connection is an independent insurance brokerage. We have been in business since 1982, operating on the principles of integrity, honesty and caring. We provide tailor-made risk management and insurance solutions to Professional Associations and Affinity Groups, Canadian...
-
Trade Admin Analyst
2 weeks ago
Toronto, Ontario, Canada IFG International Financial Group Ltd Full timeOur client, a top 5 financial institution, is looking for a Trade Admin Analyst for a 12-monthcontract to assist with Investment Industry Regulatory Organization of Canada (IIROC) and the Mutual Fund Dealers Association (MFDA) reporting.This role is fully remote. As a Trade Admin Analyst your duties will include but not be limited to: Investigate...
-
Admin. Assistant/receptionist
2 weeks ago
Toronto, Ontario, Canada Olympian Financial Inc. Full timeAbout the CompanyOlympian Financial Inc. is a Mutual Fund Dealership. We pride ourselves on delivering the highest level of service in the industry.About the OpportunityWe are interested in employees who will take personal responsibility for making our company a success. Olympian offers significant opportunities for growth and career advancement. We will...
-
Executive Admin Assistant
2 weeks ago
Toronto, Ontario, Canada CB Canada Full timeExecutive Admin Assistant Our client in Scarborough is looking for hardworking, motivated talent to join their team. This is an onsite/ Hybrid position. What's in it for you?$25 an hourMonday to Friday 8:30am to 4:30pm3 months and possibility to extendPaid trainingFull time hoursClean and safe work environment What will you be doing?Maintain...
-
Accounting Admin Assistant
2 weeks ago
Toronto, Ontario, Canada Graywood Group Full timeJOB TITLE:Accounting Admin AssistantDIVISION:GDLPDEPARTMENT:Finance & AccountingREPORTS TO:CFOLOCATION:TorontoPOSITION OVERVIEW (Purpose):Graywood Developments is an industry-leading real estate development company with a proven history of success. Graywood is focused on residential mixed-use development in the Greater Toronto Area and other major Canadian...
-
Office Admin- Outdoor Centre
2 weeks ago
Toronto, Ontario, Canada Ontario Camps Association Full timeJob Posting Office Admin- Outdoor Centre OLYMPIA SPORTS CAMP Position : Outdoor Education Office Admin Location: 2400 Limberlost Road, Huntsville, Ontario, P1H 2J6 Employment: August October Reports to: Directors of Outdoor Education Overview of Olympia Olympia Sports Camp is a world-class, up-beat, dynamic and safe environment, where...
-
Azure Databricks Admin-canada
2 weeks ago
Toronto, Ontario, Canada Zortech Solutions Full timeRole: Azure Databricks AdminLocation: Remote/CanadaDuration: 6+ MonthsThe resource must have strong understanding of Databricks architecture, needs to be strong in Azure Databricks administration (key area).Summary:SkillsResponsibilities:Manage Databricks infrastructure and collaborate with various teams to ensure it integrates seamlessly with all components...
-
Office Admin, Canada
2 weeks ago
Toronto, Ontario, Canada Coptic Orphans Full timeOffice Admin, CanadaPurpose of the JobThe Office Admin performs a wide range of administrative functions in a dynamic manner to support Coptic Orphans staff. He/she ensures that all office needs are met in a timely and proper fashion. The Office Admin must understand the organization well, know the details of day-to-day operations, and grasp the needs of the...