Executive Admin Assistant

7 days ago


Toronto, Ontario, Canada CB Canada Full time


Executive Admin Assistant
Our client in Scarborough is looking for hardworking, motivated talent to join their team. This is an onsite/ Hybrid position.
What's in it for you?

  • $25 an hour
  • Monday to Friday 8:30am to 4:30pm
  • 3 months and possibility to extend
  • Paid training
  • Full time hours
  • Clean and safe work environment


What will you be doing?

  • Maintain confidentiality.
  • Maintain multiple calendars for Senior Executives, as well as meeting rooms.
  • Corporate correspondence - preparation and editing of meeting presentations
  • Schedule and organize meetings, book facilities, arrange required documents, refreshments, etc., as required
  • Coordinate corporate travel arrangements and corporate special events
  • Check and pick up mail daily and distribute accordingly
  • Audits and expenses Canada wide through Concur.
  • Timesheet management for executive team, executive payroll (biweekly)
  • Oversee head office amenities daily (CANTEEN).
  • Maintain inventory of office supplies, sourcing and placing orders as required.
  • CBSA/CITT reporting as required
  • Update and maintain Canada Sharepoint
  • Weekly Workshare Utilization Reports
  • Responsible for seasonal corporate donations.


What do you bring?

  • Diploma in business administration or 5-7 years' experience supporting multiple senior level executives.
  • Proficient computer skills and in-depth knowledge of relevant software such as MS Office applications.
  • Experience with calendar management, filing, word processing of letters, memos, reports, spreadsheets and presentations of a technical and/or confidential nature.
  • Exceptional Interpersonal skills.
  • Excellent problem-solving skills.
  • Seasoned communication, flexibility, attention to detail and organizational skills are essential.
  • Ability to exercise independent judgment, discretion and diplomacy in managing the activities of executives are required.
  • Ability to work independently and proactively under pressure and meet deadlines effectively.


Are you Interested?
Stop your job search and apply today A recruiter will be in touch within 24 hours.
Share this job with friends and family and earn dollars with every successful hire.
ManpowerGroup recognizes the importance of providing an accessible and barrier-free environment. We are committed to creating a welcoming, fair and inclusive environment by offering equal opportunity to access our services. At ManpowerGroup, we are committed to providing accommodations, and will work with you to meet your needs.



  • Toronto, Ontario, Canada Tangentia Full time

    Responsibility:Accounts and admin assistant Responsibilities:Maintaining a database, ensuring that records are complete and current.Recording information, processing, and filing forms.Preparing checks, deposits, budgets, and financial reports.Updating ledgers, researching and resolving discrepancies.Abiding by all company procedures and accounting...


  • Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...


  • Toronto, Ontario, Canada Providence Health Care Full time

    Admin Assistant Physician Respirology Admin (Job ID: 4533)The Admin Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day clinical and administrative support to a physician, or group of physicians. The Admin Assistant coordinates daily activities of the physician's office/clinic and ensures smooth functioning of the...

  • Admin Assistant

    7 days ago


    Toronto, Ontario, Canada Enoch Consulting Group Full time

    Enoch Consulting Group is a company serving thousands of international students and new immigrant families to start their new lives in Canada. Due to the increasing workloads and company development needs, we are hiring General Admin Assistant to join our team.Position SummaryThe general administrative assistant performs tasks as necessary to support the...


  • Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician - Cardiovascular Surgery (Job ID: 4763)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiovascular Surgery.The Administrative Assistant coordinates the daily activities of the physician's...


  • Toronto, Ontario, Canada St Michael's hospital Full time

    Admin Assistant Physician - Cardiovascular Surgery (Job ID: 4763)The Administrative Assistant formally reports to the Clinical Leader Manager (CLM) while providing day-to-day administrative support to a physician, or group of physicians for the Division of Cardiovascular Surgery.The Administrative Assistant coordinates the daily activities of the physician's...


  • Toronto, Ontario, Canada St. Michael's Hospital Full time

    The Multiple Sclerosis (MS) Clinic is part of the Mobility Program at St. Michael's Hospital. In addition to its primary focus on the diagnosis and treatment of patients living with MS, the clinic is home to numerous research studies led by innovative clinician scientist staff.The primary role of the Admin Assistant - Physician is to provide clinical and...

  • Admin Assistant

    7 days ago


    Toronto, Ontario, Canada TD Bank Full time

    Admin Assistant:BRJob Category - Primary Administrative / Clerical / SupportWork Location TD Centre North 77 King Street WestEmployment Type RegularCity TorontoTime Type Full TimeProvince/State OntarioHours 37.5Workplace Model HybridPay DetailsDepartment OverviewThe legendary customer experience is paramount to everything we do at TD and to achieve the...

  • Admin Assistant

    7 days ago


    Toronto, Ontario, Canada TD Bank Full time

    Admin Assistant:BRJob Category - Primary Administrative / Clerical / SupportWork Location TD Centre South 79 Wellington Street WestEmployment Type RegularCity TorontoTime Type Full TimeProvince/State OntarioHours 37.5Workplace Model HybridPay DetailsDepartment OverviewThe legendary customer experience is paramount to everything we do at TD and to achieve...


  • Toronto, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

    About Us:Logic Executive Search & Workplace Solutions is proud to partner with GreenShield Canada in the recruitment of a Manager, Strategic Planning and ExecutionThe Opportunity:The Manager, Strategic Planning and Execution will lead company-wide initiatives and develop strategies to drive growth and achieve business objectives. The role involves conducting...


  • Toronto, Ontario, Canada Media Headquarters Film & Television Inc. Full time

    Media Headquarters, a top unscripted television and digital content company in Toronto, Ontario, is looking for a full-time Executive Assistant & Office Manager to join their team.If you're self-assured, bring positive vibes, and want to be part of a leading global production company, this role is perfect for you. Ideal candidates should have at least 5...


  • Toronto, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

    About Us: Logic Executive Search & Workplace Solutions is proud to partner with GreenShield Canada in the recruitment of a Manager, Strategic Planning and Execution. The Opportunity: The Manager, Strategic Planning and Execution will lead company-wide initiatives and develop strategies to drive growth and achieve business objectives. The role involves...

  • Executive Assistant

    7 days ago


    Toronto, Ontario, Canada Softchoice Full time

    We are a software-focused IT solutions and services provider that equips organizations to be agile and innovative, and for their people to be engaged, connected, and creative at work. That means moving them to the cloud, helping them build the workplace of tomorrow, and enabling them to make smarter decisions about their technology. By doing these things we...

  • Executive Assistant

    7 days ago


    Toronto, Ontario, Canada ALSTOM Full time

    Req ID:421940What if you could join a company, where diverse people are offered countless opportunities to advance in their careers?Leading societies to a low carbon future, Alstom develops and markets mobility solutions that provide the sustainable foundations for the future of transportation. Our product portfolio ranges from high-speed trains, metros,...


  • Toronto, Ontario, Canada PROLINK Full time

    Technical Admin Assistant, Commercial EnterpriseThe Company:PROLINK—Canada's Insurance Connection is an independent insurance brokerage. We have been in business since 1982, operating on the principles of integrity, honesty and caring. We provide tailor-made risk management and insurance solutions to Professional Associations and Affinity Groups, Canadian...


  • Toronto, Ontario, Canada Cassoulet Palace Full time

    Job Types: Full-time, Fixed term contractContract length: 12 monthsBenefits: Language training providedFlexible Language Requirement: French not requiredSchedule: 8 hour shift Monday to Friday On call Weekends as neededEducation: Secondary School (preferred)Experience:Executive Admin Assistant: 3 years (required)Language: English (required)Location: Toronto,...

  • Executive Assistant

    7 days ago


    Toronto, Ontario, Canada Canadian Premier League Full time

    THE POSITIONPosition:Executive AssistantReports to: VP, Finance and Admin (CEO and EVP's)Status:Full-time, PermanentStart Date:ImmediatelyLocation: Downtown Toronto, ON (Onsite)Salary Range: $55, ,000THE BUSINESSESCanadian Soccer Business (CSB) represents a suite of top-tier national corporate partnerships and media rights assets that are core to the sport...


  • Toronto, Ontario, Canada Logic Executive Search & Workplace Solutions Full time

    About Us:Logic Executive Search & Workplace Solutions is proud to partner with GreenShield Canada in the recruitment of a Manager, Strategic Planning and Execution.The Opportunity:The Manager, Strategic Planning and Execution will lead company-wide initiatives and develop strategies to drive growth and achieve business objectives. The role involves...


  • Toronto, Ontario, Canada Porter Airlines Inc. Full time

    Assiting the Flight Operations team with varous aspects of the department including managing and maintaining all administrative processes and tasks for the Flight Operations department. An ability to collaborate with others, develop internal and external relationships with a strong sense of business acumen will set this individual up for success. Manage...

  • Executive Assistant

    7 days ago


    Toronto, Ontario, Canada UBS Full time

    Canada Business management, administration and support Investment BankJob Reference #BRCity TorontoJob Type Full Time, Temporary / ContractYour role Are you detailoriented multitasker? Do you know how to make sure things run smoothly? Are you always one step ahead in knowing what comes next? We are seeking an Executive Assistant to provide high level support...