Billing Coordinator

2 weeks ago

Vancouver, British Columbia, Canada WSP Full time

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe.

In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

The excellence we bring to our work and to our workplace has been recognized far and wide.

We are among the LinkedIn Top 25 Companies two years in a row, one of the Top 100 Sustainable Companies in the World (and among the Top 10 in Canada), and we earned Platinum Elite Recognition through our participation in more than half of Canada's Top 100 Infrastructure Projects.


At
WSP:

  • We value our people and our reputation
  • We are locally dedicated with international scale
  • We are future focused and challenge the status quo
  • We foster collaboration in everything we do
  • We have an empowering culture and hold ourselves accountable

VANCOUVER, BC

The Opportunity:

WSP is currently seeking a Billing Coordinator to join our Finance Team, located at our Vancouver office. This position reports directly to the Regional Controller for E&E. The Project Billing Coordinator is responsible for preparing invoices for clients, reviewing inventory and responding to inquiries from Project Managers.


Are you a motivated professional willing to challenge the status quo? This is an amazing entry level opportunity with substantial room for growth in a prosperous, reputable firm.


Why WSP?

  • We value and are committed to upholding a culture of
    Inclusion and
    Belonging:
  • Our
    Flexible Work Policy
  • we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
  • A
    Canadian success story we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
-
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
-
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to
your ideas and trying
new things.

  • A phenomenal
    collaborative culture and a workforce filled with genuinely
    good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.
**#WeAre
WSP

A day in the life:

  • Setup and manage billing terms in the system for an assigned portfolio of projects and clients;
  • Obtain additional billing details as required to ensure billing accuracy and escalate billing issues and or concerns to the Project accounting supervisor;
  • Generate and submit invoice drafts and supporting backup to Reviewers/Approvers and make revisions as required;
  • Prepare and send final invoice packages to Clients within deadlines while maintaining a high level of accuracy;
  • Work closely with other areas of the business (including but not limited to Accounts Payable, Accounts Receivable, Project Managers and Project Accountants) as required to promptly address issues and concerns;
  • Assess and recommend billing process improvements to the Regional Billing Manager to reduce the amount of time to process and deliver final invoice to Clients;
  • Additional duties include reconciliation of billing, data entry, filing, and obtaining/organizing supporting documentation including preparation of reports and spreadsheets as needed;
  • Additional tasks as required.

What you'll bring to WSP...

  • Completed Post-Secondary Education in Finance or Accounting field;
  • Excellent communication and interpersonal skills is mandatory;
  • Working towards or completion of a professional accounting designation is an asset;
  • Entry level opportunity for new grad;
  • Previous related billing experience is an asset;
  • Strong understanding of accounts receivable, collections and customer service;
  • Current eligibility to work in Canada without restrictions;
  • Highly driven, committed, organized and flexible with proven ability to prioritize tasks and meet challenging deadlines in a fastpaced environment;
  • Selfmotivated and analytical with a strong attention to detail with proven organization and problemsolving skills;
  • Capacity to demonstrate tact and diplomacy when dealing with internal and external clients;
  • Intermediate skills with MS Office including Word, Excel and Outlook.
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