Partner Assistant

2 weeks ago

Québec, Quebec, Canada EightSix Network Full time

Job Description

The Partner Assistant provides administrative support for Management Team members from various functions at Roland Berger. While the nature of the job responsibilities will remain primarily administrative, they may differ based on the requirements of each leader being served. This position requires a high level of confidentiality and discretion in communications, strong professional and ethical standards, the ability to manage multiple relationships both internally across the firm and externally with clients, excellent time and project management skills, and the ability to understand and adapt to business needs.

Responsibilities:

Supports multipleManagement Team members in their administrative tasks and anticipates their needs as follows: Conducts scheduling and calendar management, follow-up calls/emails, and distribution of meeting materials Proactively supports leaders with internal/external commitments in a fast-paced and client changing environment. Complete timesheets for Management Team members Coordinates meetings, presentations, and other events and activities Sort/distribute mail and packages Answer incoming office phone calls and direct, as appropriate Arranges office facilities, including scheduling meeting rooms, audio-visual, and catering, as needed Coordinates travel arrangements and prepares and submits expense reports Researches administrative matters; refers questions and issues to appropriate department for further information and problem resolution Maintains standard documentation, such as organization charts and distribution lists Compiles information and populates PowerPoint presentations and Excel spreadsheets Gathers leader feedback for presentation and spreadsheet correction Prepares and submits client invoices Takes notes and minutes in meetings Provides coverage to other administrative assistants as needed Engages in other corporate processes, as needed Performs ad hoc tasks and projects
Qualifications

Required

Bilingual in French and English Minimum 3-5 years related experience, preferably within professional services Bachelor's degree required Strong knowledge of Microsoft PowerPoint, Word, Excel, and Outlook

Preferred

Strong interpersonal and communication skills with the ability to effectively interact and respond to staff, leaders, and clients in an accurate and timely manner Experience exercising discretion and confidentiality with sensitive company information Ability to quickly and effectively comprehend, compose, and develop general business materials such as correspondence and presentations Experience with project management tools and supporting CRM activities; Microsoft Dynamics experience a plus Keen attention to detail Excellent organizational skills and the ability to handle and prioritize multiple and varied tasks Demonstrates good judgment and takes accountability for decisions and results Must be capable of working independently Willingness to operate in a flexible and ambiguous environment Additional Information

Roland Berger provides equal employment opportunity (EEO) to all persons without regard to race, color, religion, ancestry or national origin, pregnancy (including childbirth, or related medical conditions), marital status, sexual orientation, gender, gender identity, gender expression, transgender status, age, military and veteran status, physical or mental disability, or any other applicable legally protected characteristics.

Roland Berger is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. If you need any assistance or accommodations due to a disability, please contact your recruiter.

Current Company policy encourages that all employees be fully vaccinated against COVID-19, and all new hires must certify to their vaccine status by the time they start employment.Based on vaccine status, employees may have different safety protocols at different times based on COVID-19 levels.

If applying within the US, this role is not eligible for visa sponsorship now or in the future

Requirements:

Work Permit

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