Executive Assistant

1 week ago

Toronto, Ontario, Canada CBI Health Full time

Executive Assistant - Rehab
CBI Health is Canada's leading community-based healthcare provider, delivering both rehabilitation and home health services.

Our integrated, interdisciplinary network delivers physical and mental health services in clinic, home and facility settings or remotely through virtual care / telehealth.

With over 12,000 dedicated staff supporting over 800 communities across the country, we deliver proven outcomes that meet the healthcare needs of Canadians.


If you're a dynamic, organized professional ready to play a key role in supporting senior leadership, CBI Health Group's Rehabilitation division, has an exciting opportunity for you.


As an Executive Assistant, you will support the day-to-day needs of the
Chief Operating Officer and Sr Vice President, Clinical & Operations Excellence.

You will prove to be a detail-oriented and experienced professional, taking pride in your work ethic as well as being able to juggle a multitude of complex projects.


Take an inside look at what you'll do each day

  • Manage correspondence and schedules/calendars for multiple executives/C-Suite level, to ensure optimal efficiency
  • Organize meetings and events, and prepare and distribute meeting notifications, correspondence, and agenda materials;
  • Attend meetings and record minutes when required;
  • Prepare, edit, and proofread documents, templates and PowerPoint presentations;
  • Manage documentation of expense submissions;
  • Make travel arrangements;
  • Manage files and ensure security, integrity and confidentiality of data;
  • Coordinate signature of documents;
  • Act as a point of contact with CBI departments and other stakeholders, as required;
  • Establish working relationships with senior management and Directors;
  • Communicate with all parties via verbal, written, and electronic correspondence;
  • Travel within Ontario on an occasional basis;
  • Perform other administrative tasks, as required.

Here's what you'll need to be successful

  • Strong experience in a similar administrative position;
  • Excellent verbal and written communication, organizational and time management skills;
  • Possess strong attention to detail;
  • Able to multitask and prioritize in a deadlinedriven, fastpaced environment;
  • Excellent customer service skills;
  • Selfmotivated and proactive;
  • Proficient in MS Office, with a strong understanding of Outlook and MS Teams
  • Comfortable hosting, and presenting PowerPoint presentations in virtual meetings
  • Basic Project management competence
  • Bilingualism (English / French) is considered an asset

What CBI Health offers you

  • Continuous learning and skills development, including management opportunities
  • Competitive compensation with comprehensive benefits and rewards package, including group health, dental and vision benefits, paid 100% by the employer
  • Flexible hours, which allow worklife balance and focus on quality of life

About Us
For millions of Canadians, CBI Health is where better begins.

We are Canada's leading community healthcare provider, reliably delivering innovative rehabilitation and home care programs that help our clients achieve their health goals.

With 250+ locations and supporting more than 800 communities, people are at the heart of what we do.

Every day, all across the country, our 13,000 staff work together to make a meaningful difference in our clients' lives and help shape healthcare for the better.

Learn more at

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