administrative assistant

7 days ago


Vaughan, Ontario, Canada Anvi Services Ltd. Full time
  • Durée de l'emploi: Permanent
  • Langue de travail: Anglais
  • Heures de travail: 34 hours per week
  • Education:
  • Expérience: Education
  • Secondary (high) school graduation certificateTasks
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entryComputer and technology knowledge
  • MS Excel
  • MS Outlook
  • MS Windows
  • MS Word
  • Electronic schedulerTechnical terminology
  • Engineering
  • BusinessArea of specialization
  • Correspondence
  • Reports and records
  • InvoicesTransportation/travel information
  • Public transportation is availableWork conditions and physical capabilities
  • Tight deadlines
  • Attention to detail
  • Large caseload
  • Work with minimal supervisionPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Team player
  • Accurate
  • ReliabilityScreening questions
  • Are you currently legally able to work in Canada?
  • Do you have previous experience in this field of employment?Experience
  • 1 year to less than 2 yearsSupport for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths
  • Offers mentorship, coaching and/or networking opportunities for youth
  • Provides awareness training to employees to create a welcoming work environment for youthSupport for Veterans
  • Provides awareness training to employees to create a welcoming work environment for Veterans Support for Indigenous people
  • Offers mentorship, coaching and/or networking opportunities for Indigenous workers
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers Supports for visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities


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