Office Coordinator

1 week ago


Edmonton, Alberta, Canada Lifemark Health Group Full time

Office Coordinator

Location:
Edmonton
, Alberta

Status:
Permanent Full Time. Flexibility is required regarding daily start time/end time due to variability in service demand. Occasional weekend work.


For over 25 years
AssessMed has been completing independent, unbiased, evidence based medico-legal evaluations and file reviews to several markets including but not limited to, auto insurance, defense and plaintiff tort medicals, Accident Benefits, Catastrophic claims, Life and Health Disability referrals as well as cases from HR representatives throughout corporate Canada
.

AssessMed is a true national provider with strategically located regional offices in BC, Alberta, Ontario, Quebec and the Maritime Provinces.


Responsibilities

  • Examinee intake on the day of assessments (assisting with consent forms and paperwork)
  • Working closely with the assessors to ensure a smooth visit to our office
  • Covid19 screening
  • Answer phone in a timely manner, assist the caller or forward to the appropriate person/department
  • Scan documents and save to the appropriate drive
  • Handle daily filing, mail, couriers and manage supply cabinet
  • Chaperone for assessments as needed and prepare room distribution for the next day
  • Attend afterhours business related functions when required
  • Available to work flexible hours and weekends when required
  • Send appointment reminders for upcoming assessments
  • Send medical document reminders for upcoming assessments
  • Identify issues that will impact on service standards and notify management
  • Handle referrals, process in the database and process related documentation and correspondence
  • Follow up on cancellation and no shows, to see if the appointment should be rebooked
  • Process clinical note and record release requests
  • Ensures accurate timelines are reflected in the system and ensure timely processing of all bookings
  • Weekly report running and followup waitlist, report status (pending/awaiting), to be scheduled
  • Assist as required with the trial and arbitration process
  • Complete administrative tasks to support other business units as required
  • Take responsibility for and monitor the Vancouver office cell phone
  • Other duties as assigned
  • Handle incoming and outgoing mail

Required Qualifications

  • College diploma with a minimum of 1 year relevant work experience is preferred
  • 12 years work experience in medical, insurance, legal office an asset;
  • Exposure to customized databases, including running reports;
  • Must be able to assume responsibility for job duties and work independently;
  • Ability to effectively sort, prioritize, and execute multiple timesensitive tasks;
  • Ability to analyze and solve problems with autonomy demonstrated.
  • Superlative verbal, written and presentation skills required
  • Exceptional organizational and time management skills
  • High level of computer proficiency and experience with MS Office
  • Must have excellent communication skills (written and verbal); must be able to show initiative and good judgment; must be team player with the ability to work autonomously.
  • Must possess a passion for details

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Toronto Catholic District School Board Full time

    OFFICE COORDINATORJOB TYPE:FULL TIMESTART DATE:AUGUST 14, 2023JOB TITLE:Office CoordinatorDEPARTMENT:Main Office - STEM Collegiate Junior High SchoolREPORTS TO:PrincipalTYPE:Permanent***HOURS OF WORK: 7:30-4:30pm Mon., to Fri., with 1 hr. of cumulative break time per day.SALARY:$60,000 to $67,000, plus extensive benefits & ample paid vacation...


  • Edmonton, Alberta, Canada Source Office Furniture & Systems Ltd. Full time

    We make offices work better. We do this with expert, highly personalized service. With showrooms across Canada, we make it easy for our customers to experience our wide range of products. Our expansive warehouse network carries the largest in-stock inventory in the country, so our customers can get what they need, fast. Whether their office is large, small,...


  • Edmonton, Alberta, Canada Office of Dr. Matthew Curran Full time

    Referrals Coordinator - Part TimeDr. Matthew Curran's practice is a hand, wrist and peripheral nerve specialist whose office is located in Southwest Edmonton.Position SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Referrals Coordinator. In this part-time role, you will play a critical role in facilitating...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time

    Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 monthsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Kentrexs International Ltd. Full time

    Education: Secondary (high) school graduation certificate Experience: Experience an assetTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada RGO Full time

    ABOUT RGOCreating places that help people work, learn, heal, age, play, be inspired, and accomplish more.RGO is a privately held business in Calgary, Canmore, and Edmonton. We were founded in 1966 in Calgary with roots selling typewriters Now, RGO is proud to be 5 decades strong and growing. We have since grown to be the largest dealership in Western Canada,...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time

    Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 monthsTasks: Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Fort McMurray First Nation Group of Companies Full time

    EdmontonDepartment:MembershipLocation:EdmontonPosition Type:Full TimeSalary:Requisition:OFCT123Date:01/12/2023Description:Job Overview:Working under the direction of the Office Manager, the office coordinator will be responsible for general and clerical tasks around the office. This position also involves general office organization and streamlining business...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Ottewell K.G. Out of School Care Ltd. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Assemble data and prepare periodic and special reports,...


  • Edmonton, Alberta, Canada NationaLease Full time

    In 1944, a group of regional truck leasing company owners met in Chicago to discuss how they could work together to provide maintenance for one another as their trucks began to travel across the country. Today, maintenance and the technicians who provide it still form the backbone of the NationaLease system. We are looking to strengthen our team with people...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada V3 Companies Full time

    _V3 IS AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS._Build Your World, Build Your Career:V3 Companies believes in development by providing you with an environment to enhance your professional growth and in transforming the world around us for the better.Our name reflects that commitment to you and those who live, work and...


  • Edmonton, Alberta, Canada Blackstone Homes Ltd. Full time

    Blackstone Homes Ltd. is Edmonton based home building company with 6 Show Homes in the Edmonton area. Our homes are built with the highest of standards - from foundation - finishing. Our motto is Better homes Better PricesWarranty Coordinator/Office AdministratorReporting to the Vice-President, the Warranty Coordinator/Office Administrator will be...


  • Edmonton, Alberta, Canada TWD Technologies Ltd. Full time

    Health and Safety Coordinator/ Office AdministratorAbout GNEC:We are Consulting Engineers Specializing in the key disciplines Roadway and Area Lighting, Traffic Engineering, Intelligent Transportation Systems, Utility and Telecom, and Building and Specialty Electrical, GNEC provides outstanding service with a culture of curiosity and innovation. Our team is...


  • Edmonton, Alberta, Canada Parsons Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Edmonton, Alberta, Canada IG Wealth Management Full time

    Division:IG Strategy & Business OperationsIGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial...

  • office coordinator

    1 week ago


    Edmonton, Alberta, Canada The Roshni Immigration Consultant Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...


  • Edmonton, Alberta, Canada Edmonton Japanese Community Association Full time

    EJCA/ACL Facility & Centre Office Manager and Community CoordinatorEJCA is looking for applicants to fill the following roles.- EJCA/ACL Facility Manager and Centre Office Manager (approximately 20 hours per week in total)Reporting relationship: The Edmonton Japanese Community Association (EJCA) BoardWorking Relationship: The Argyll Community League (ACL)...

  • Office Assistant

    1 week ago


    Edmonton, Alberta, Canada Toronto Catholic District School Board Full time

    OFFICE ASSISTANTJOB TYPE:PART-TIME (approximately 26 to 32.5 hours a week)START DATE:AUGUST 21, 2023JOB TITLE:Office AssistantDEPARTMENT:Main Office - STEM Collegiate Junior High SchoolREPORTS TO:Office CoordinatorTYPE:Permanent***HOURS OF WORK: 8:15-3:15pm Monday to Friday on regular instructional school days.SALARY:$20.00 to $27.00 per hour, according to...

  • Office Manager

    1 week ago


    Edmonton, Alberta, Canada AutoCanada Inc. Full time

    Company: AutoCanada Inc.Department: People & CultureJob Title: Office ManagerLocation: Edmonton, AlbertaFull-Time Permanent, Onsite - In OfficeHours of work: 8:30 am to 5 pmCompensation: $55, ,000Position Overview:The Office Manager plays a crucial role in ensuring the smooth operation of our office environment. This role is responsible for managing the...

  • Case Coordinator

    1 week ago


    Edmonton, Alberta, Canada Government of Alberta Full time

    Role Responsibilities The Advisor Office for Alberta Workers' Compensation has an exciting opportunity for you to join our team as a Case Coordinator The Advisor Office has two independent Branches: one representing the interests of workers (Worker Advisor Branch), and the other representing the interests of employers (Employer Advisor Branch)....