Office Coordinator

7 days ago


Edmonton, Alberta, Canada RGO Full time

ABOUT RGO
Creating places that help people work, learn, heal, age, play, be inspired, and accomplish more.

RGO is a privately held business in Calgary, Canmore, and Edmonton.

We were founded in 1966 in Calgary with roots selling typewriters Now, RGO is proud to be 5 decades strong and growing.

We have since grown to be the largest dealership in Western Canada, offering total interior solutions with the broadest selection of Furniture, Window Coverings, Flooring, Technologies, Architectural Solutions, Moves, and Storage Management.


We believe space matters, and we want our clients to efficiently operate a modern space, whether it's a 40-storey tower, a public institution, education, healthcare, or a dazzling corporate showpiece.

As an Albertan company with a reputation for hands-on service and dedication to quality, we are looking for an individual who aligns with our core values to create great work experiences for our clients, partners, and people.


THE OPPORTUNITY

WHAT YOU WILL DO

Office Services

  • Answer and direct calls from main phone line
  • Be the first point of contact for all clients and retail appointments
  • Administer switchboard phone and programming; assist other managers with Telus Mobility cell phones and accounts as needed including outofcountry phone packages when necessary
  • Order office supplies, business cards, coffee/tea and other printed materials on an asneeded basis
  • Maintenance of Showroom/Office tidiness and assist with esthetics
  • Set up welcome display screen
  • Manage company fitness subsidy, internal recognition program and year end staff awards
  • Deliver new hire orientation on "Office Services" and company policies
  • Correspondence and corporate admin assistance for other managers and supervisors as needed
  • Liaise with rest of office on behalf of President

Social/Event Planning/Travel Coordination

  • Participate in Company Committees (Social, Safety, Christmas, United Way etc.)
  • Provide administrative support for company and client events
  • Coordinate ticket purchases and event registrations for the President and all other Edmonton Staff when necessary
  • Book travel arrangements (airfare, car rentals, hotels) for President and all other Edmonton staff as necessary
  • Arrange catering when required

Reporting/Reconciliations

  • Monthly VISA expense claim reconciliation management
  • Reconcile company VISAs for self and President
  • Reconcile company TELUS mobility billing
  • Create and produce reports from the company Hedberg and CRM system

President's Representative

  • Maintain President's calendar including sending and responding to invitations
  • Representative of the President at Social Club meetings and functions as well as RGOfunded functions
  • Manage donation requests and payments
  • Coordinate expense reports for the President
  • Manage President's subscriptions and memberships
  • Coordinate details with the President for special occasions
  • Update President's Outlook contacts
  • Manage President's family group benefits plans

WHAT YOU WILL BRING

  • Post-Secondary Administrative Diploma or equivalent
  • 3 + years of general office administrative experience
  • Experienced with and understand the responsibility of handling confidential material
  • An innovative, "gogetter" approach
  • Willing and able to research issues independently and collaboratively with various departments
  • Ability to use good judgment to implement effective decisions
  • Excellent computer skills (Outlook, Microsoft Word, Excel, PowerPoint) and SharePoint experience is an asset
  • Excellent phone mannerism with clear, articulate English skills
  • Very good organizational skills
  • Positive optimistic approach
  • Able to overcome obstacles and complete tasks
  • Capacity to learn new information and skills
  • Able to take control of challenging situations
  • Superior customer service skills

Job Types:
Full-time, Permanent

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Edmonton, AB: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada Toronto Catholic District School Board Full time

    OFFICE COORDINATORJOB TYPE:FULL TIMESTART DATE:AUGUST 14, 2023JOB TITLE:Office CoordinatorDEPARTMENT:Main Office - STEM Collegiate Junior High SchoolREPORTS TO:PrincipalTYPE:Permanent***HOURS OF WORK: 7:30-4:30pm Mon., to Fri., with 1 hr. of cumulative break time per day.SALARY:$60,000 to $67,000, plus extensive benefits & ample paid vacation...


  • Edmonton, Alberta, Canada Source Office Furniture & Systems Ltd. Full time

    We make offices work better. We do this with expert, highly personalized service. With showrooms across Canada, we make it easy for our customers to experience our wide range of products. Our expansive warehouse network carries the largest in-stock inventory in the country, so our customers can get what they need, fast. Whether their office is large, small,...


  • Edmonton, Alberta, Canada Office of Dr. Matthew Curran Full time

    Referrals Coordinator - Part TimeDr. Matthew Curran's practice is a hand, wrist and peripheral nerve specialist whose office is located in Southwest Edmonton.Position SummaryWe are seeking a highly organized and detail-oriented individual to join our team as a Referrals Coordinator. In this part-time role, you will play a critical role in facilitating...

  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time

    Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 monthsTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Kentrexs International Ltd. Full time

    Education: Secondary (high) school graduation certificate Experience: Experience an assetTasks: Review, evaluate and implement new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Coordinate and plan for...

  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada HOPE IMMIGRATION AND CONSULTANCY INC Full time

    Education: Secondary (high) school graduation certificate Experience: 1 to less than 7 monthsTasks: Review and evaluate new administrative procedures Delegate work to office support staff Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Administer policies and procedures...

  • Office Coordinator

    1 week ago


    Edmonton, Alberta, Canada Fort McMurray First Nation Group of Companies Full time

    EdmontonDepartment:MembershipLocation:EdmontonPosition Type:Full TimeSalary:Requisition:OFCT123Date:01/12/2023Description:Job Overview:Working under the direction of the Office Manager, the office coordinator will be responsible for general and clerical tasks around the office. This position also involves general office organization and streamlining business...

  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada Ottewell K.G. Out of School Care Ltd. Full time

    Education: Secondary (high) school graduation certificate Experience: 1 year to less than 2 yearsTasks: Review, evaluate and implement new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of establishment Assemble data and prepare periodic and special reports,...

  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada Lifemark Health Group Full time

    Office CoordinatorLocation: Edmonton, AlbertaStatus:Permanent Full Time. Flexibility is required regarding daily start time/end time due to variability in service demand. Occasional weekend work.For over 25 years AssessMed has been completing independent, unbiased, evidence based medico-legal evaluations and file reviews to several markets including but not...


  • Edmonton, Alberta, Canada NationaLease Full time

    In 1944, a group of regional truck leasing company owners met in Chicago to discuss how they could work together to provide maintenance for one another as their trucks began to travel across the country. Today, maintenance and the technicians who provide it still form the backbone of the NationaLease system. We are looking to strengthen our team with people...

  • Office Coordinator

    7 days ago


    Edmonton, Alberta, Canada V3 Companies Full time

    _V3 IS AN EQUAL OPPORTUNITY EMPLOYER, INCLUDING DISABILITY AND PROTECTED VETERAN STATUS._Build Your World, Build Your Career:V3 Companies believes in development by providing you with an environment to enhance your professional growth and in transforming the world around us for the better.Our name reflects that commitment to you and those who live, work and...


  • Edmonton, Alberta, Canada Blackstone Homes Ltd. Full time

    Blackstone Homes Ltd. is Edmonton based home building company with 6 Show Homes in the Edmonton area. Our homes are built with the highest of standards - from foundation - finishing. Our motto is Better homes Better PricesWarranty Coordinator/Office AdministratorReporting to the Vice-President, the Warranty Coordinator/Office Administrator will be...


  • Edmonton, Alberta, Canada TWD Technologies Ltd. Full time

    Health and Safety Coordinator/ Office AdministratorAbout GNEC:We are Consulting Engineers Specializing in the key disciplines Roadway and Area Lighting, Traffic Engineering, Intelligent Transportation Systems, Utility and Telecom, and Building and Specialty Electrical, GNEC provides outstanding service with a culture of curiosity and innovation. Our team is...


  • Edmonton, Alberta, Canada Parsons Full time

    In a world of possibilities, pursue one with endless opportunities. Imagine NextWhen it comes to what you want in your career, if you can imagine it, you can do it at Parsons. Imagine a career working with intelligent, diverse people sharing a common quest. Imagine a workplace where you can be yourself. Where you can thrive. Where you can find your next,...


  • Edmonton, Alberta, Canada IG Wealth Management Full time

    Division:IG Strategy & Business OperationsIGM Financial Inc. is one of Canada's leading diversified wealth and asset management companies with approximately $271 billion in total assets under managements. The company provides a broad range of financial planning and investment management services to help more than two million Canadians meet their financial...

  • office coordinator

    1 week ago


    Edmonton, Alberta, Canada The Roshni Immigration Consultant Inc Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsWork settingConsulting firmTasksReview and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAdminister...


  • Edmonton, Alberta, Canada Edmonton Japanese Community Association Full time

    EJCA/ACL Facility & Centre Office Manager and Community CoordinatorEJCA is looking for applicants to fill the following roles.- EJCA/ACL Facility Manager and Centre Office Manager (approximately 20 hours per week in total)Reporting relationship: The Edmonton Japanese Community Association (EJCA) BoardWorking Relationship: The Argyll Community League (ACL)...

  • Office Assistant

    7 days ago


    Edmonton, Alberta, Canada Toronto Catholic District School Board Full time

    OFFICE ASSISTANTJOB TYPE:PART-TIME (approximately 26 to 32.5 hours a week)START DATE:AUGUST 21, 2023JOB TITLE:Office AssistantDEPARTMENT:Main Office - STEM Collegiate Junior High SchoolREPORTS TO:Office CoordinatorTYPE:Permanent***HOURS OF WORK: 8:15-3:15pm Monday to Friday on regular instructional school days.SALARY:$20.00 to $27.00 per hour, according to...

  • Office Manager

    7 days ago


    Edmonton, Alberta, Canada AutoCanada Inc. Full time

    Company: AutoCanada Inc.Department: People & CultureJob Title: Office ManagerLocation: Edmonton, AlbertaFull-Time Permanent, Onsite - In OfficeHours of work: 8:30 am to 5 pmCompensation: $55, ,000Position Overview:The Office Manager plays a crucial role in ensuring the smooth operation of our office environment. This role is responsible for managing the...

  • Case Coordinator

    1 week ago


    Edmonton, Alberta, Canada Government of Alberta Full time

    Role Responsibilities The Advisor Office for Alberta Workers' Compensation has an exciting opportunity for you to join our team as a Case Coordinator The Advisor Office has two independent Branches: one representing the interests of workers (Worker Advisor Branch), and the other representing the interests of employers (Employer Advisor Branch)....