Office Administrator

2 weeks ago

Montreal, Quebec, Canada Otis Full time
Date Posted:

Country:
Canada

**Location**:
LOC Gladstone Street,Montreal,Quebec,H4E 1C5,Canada

Otis Elevator Company est à la recherche d'une personne très motivée pour apporter un soutien administratif à la direction, aux ventes et au personnel opérationnel de la succursale.

Responsabilités
- Assurer la gestion du système téléphonique, trier et distribuer le courrier et satisfaire aux besoins quotidiens de la succursale.
- Assurer la gestion des fournitures de bureau, y compris les fournitures de cuisine et de salle de bain.
- Gérer et tenir à jour les dossiers du personnel.
- Travailler en étroite collaboration avec les différents services internes en ce qui a trait à la paie, la facturation et les comptes fournisseurs.
- Gérer les demandes de fournisseur pour les factures en souffrance, résoudre les problèmes relatifs aux comptes fournisseurs et assurer le soutien au service de la facturation.
- Traiter les bons de travail des mécaniciens et répondre à toute question s'y rapportant.
- Préparer les documents relatifs aux essais, coordonner la documentation sur la sécurité et créer des bons de commande.

Études
- Détenir un diplôme d'études secondaires ou l'équivalent.

Expérience/compétences
- Avoir le souci du détail.
- Maîtriser parfaitement le français et l'anglais, tant à l'oral qu'à l'écrit.
- Être très à l'aise dans un environnement technique utilisant les logiciels informatiques de Microsoft.
- Être apte à respecter des échéances serrées, à demeurer calme lors de situations difficiles et à travailler efficacement sous pression avec des interruptions fréquentes.
- Posséder 1 à 5 ans d'expérience en tant que responsable de l'administration serait un atout.

Otis est la plus grande entreprise au monde dans la fabrication, l'entretien et le dépannage d'ascenseurs, de monte-charges, d'escaliers mécaniques, de trottoirs roulants et d'autres systèmes de transport horizontal. Nous desservons une clientèle répartie dans plus de 200 pays et territoires et nous assurons l'entretien de plus de 2 millions d'ascenseurs, de monte-charges et d'escaliers mécaniques dans le monde. Notre système d'ascenseur Gen2, notre technologie d'entraînement ReGenTM à faible consommation d'énergie et nos solutions d'escaliers mécaniques Link ont défini les normes de l'industrie en matière d'innovation et de rendement. Otis compte plus de employés, dont des ingénieurs, des experts en technologie numérique, des spécialistes des ventes, des spécialistes fonctionnels, ainsi que des techniciens en usine et en clientèle. Nous sommes fiers d'être une équipe mondiale qui continue à relever les défis d'une entreprise performante et en constante évolution. Ensemble, nous créons de nouvelles idées et possibilités en collaborant au-delà des fuseaux horaires, des zones géographiques et des cultures pour mieux servir nos clients. Imaginez les possibilités

Otis Elevator Company is searching for a highly motivated Office Administrator to provide administrative support to branch management, sales, and operations staff.

Essential Responsibilities
- Answer incoming calls to the office, sort and distribute incoming mail, and perform day-to-day office needs
- Maintain office supplies including supplies for kitchen, bathroom, and office to keep proper inventory
- Manage and maintain employee personnel files
- Liaise with various internal departments for payroll, billing, and accounts payable matters
- Manage vendor accounts and inquiries on past due invoices, resolve accounts payable issues, and assist the billing department
- Process time tickets for mechanics and answer any questions that may arise
- Complete paperwork for testing, coordinate office safety documentation, and create purchase orders

Education / Certifications
- High school diploma or equivalent required

Basic Qualifications
- Precise attention to detail is required
- Ability to meet tight deadlines, remain poised during difficult situations, and work well under pressure with frequent interruptions

Preferred Qualifications
- 1-5 years of experience as an administrative professional desired

Otis is the world's largest elevator and escalator manufacturing, installation and service business. We serve customers in over 200 countries and territories around the world and maintain more than 2 million elevators and escalators globally. Our Gen2 elevator system, energy-saving ReGen drive technology and Link escalator solutions have set industry standards for innovation and performance. Otis has more than 69,000 employees, including engineers, digital technology experts, sales and functional specialists, as well as factory and field technicians. We are proud to be a global team that continues to rise to the challenges of a fast-moving, high-performance company. Together, the people of Otis are creating new ideas and opportunities by col

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