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Materials Management Assistant 1
3 months ago
Job ID: 38853
Job Category:
Finance, Accounting & Purchasing
Division & Section:
Toronto Paramedic Services, PS Operational Support
Work Location:4330 Dufferin St. Toronto, M3H 5R9
Job Type & Duration:
Full-time, Permanent
Hourly Rate and Wage Grade:
***$ $37.87, Wage Grade 9
Shift Information:
Mon to Friday 35 hrs per week per week
Affiliation:
L79 Full-time
Number of Positions Open: 1
Posting Period: 28-AUG-2023 to 11-SEP-2023
In this permanent full-time role of a Materials Management Assistant 1, you will be performing the following major responsibilities:
- Directs the administration of the Toronto Paramedic Services' Materials Management unit to ensure goods received and issued are entered in a timely and accurate manner utilizing the materials management module of the computerized system.
- Ensures tracking and distribution of staff uniform and equipment needs in accordance with collective agreement or negotiated entitlements, using the computerized system.
- Creates or processes purchase requisitions to purchase orders for the purpose of replenishing warehouse inventories and/or to provide a drop shipment service to Paramedic Multi-Function Stations to meet divisional requirements.
- Prepares, maintains and analyzes documentation of material purchased, warehoused and issued.
- Maintains an adequate stock of goods and materials including adequate dispensing solutions. Receives, warehouses and issues materials and tools.
- Requisitions stock and requested materials, supplies and equipment from suppliers and verifies upon receipt.
- Matches receiving documents with purchase orders. Expedites delayed orders by contacting suppliers.
- Provides work direction and training to administrative and warehouse staff.
- Maintains attendance and records hours worked by Stores personnel.
- Monitors the quality and quantity of inventoried materials, supplies, tools and equipment at various locations. Exchanges goods not meeting standards/specifications. Recommends new suppliers.
- Responds to enquiries and complaints from employees including outstanding shipments, incomplete orders, damaged or substandard goods. Coordinates with the Paramedic Services' warehouse to have materials physically checked to resolve quality or specification concerns. Advises Supervisor of deviations from required standards and requirements.
- Reviews and resolves pricing discrepancies.
- Contacts suppliers to get more information on delivery schedules, inventory, new products, and resolve discrepancies between purchase order, shipment and invoice and to expedite past due orders.
- Checks filled orders as required prior to issuance.
- Examines products from suppliers and recommends selection, based on quality and value.
- Processes invoices for payment by confirming receipt of equipment and materials and liaises with Paramedic Services' Finance unit.
- Monitors, makes recommendations and maintains records of expenditures. In conjunction with Paramedic Services' Finance unit, maintains awareness of divisional contracts including current spend capacity, expiry dates, renewal options and procurement process status.
- Sets up and maintains account and inventory records manually or on a PC.
- Oversees reconciliation of weekly cycle count variances to ensure quantity of materials, supplies and equipment matches the computer inventory system.
- Maintains inventory and usage data statistics, forwarding same for annual budget preparation.
- Assigns catalogue numbers and description of new stock and enters into computer file.
- Ensures the safe handling of goods by ensuring proper labelling and packaging, including updating current safety data information
Key Qualifications:
- Extensive experience in warehousing and inventory control practices and procedures, or related background within a large organization.
- Experience in the use of automated inventory system, preferably SAP Materials Management Module
- Experience in providing work direction and training.
You must also have:
- Ability to acquire forklift training
- Excellent communication skills, both orally and in writing to prepare effective correspondence and accurate reports.
- Demonstrated ability to analyze, calculate and reconcile numeric values.
- Ability to handle inquiries in a clear and concise manner.
- Excellent interpersonal, written and oral communication skills.
- Heavy lifting of occasional duration.
- Ability to obtain City of Toronto Driver's permit.
NOTE TO INTERNAL FULL-TIME AND PART-TIME CITY OF TORONTO EMPLOYEES:
Internal Job Posting Portal.
Equity, Diversity and Inclusion
The City is an equal opportunity employer, dedicated to creating a workplace culture of inclusiveness that reflects the diverse residents that we serve.
Accommodation
The City of Toronto is committed to creating an accessible and inclusive organization.
