Closed Out Coordinator

2 weeks ago

Richmond Hill, Ontario, Canada S&A Developments Full time

Title:
Closeout Coordinator and Assistant to Project Manager

Job Description:

Position Overview:


The Closeout Coordinator and Assistant to the Project Manager is a crucial role on a dynamic construction site overseeing the completion of a 14-story building set to be occupied in January.

This multifaceted position requires a detail-oriented professional who can manage the final stages of construction projects while supporting the Project Manager in various administrative tasks.


Key Responsibilities:
1.

Closeout Coordination:

  • Oversee the closeout process for the construction project, ensuring that all aspects are completed on time and within budget.
  • Collaborate with subcontractors, suppliers, and internal teams to obtain necessary closeout documentation, including warranties, manuals, asbuilt drawings, and permits.
  • Conduct thorough inspections to verify the quality of work and compliance with project specifications.
  • Create and maintain a comprehensive closeout schedule, tracking milestones and deadlines.
2.

Quality Assurance:

  • Implement quality control measures during the closeout phase to guarantee that the construction meets established standards and specifications.
  • Address any deficiencies or issues identified during the closeout process and coordinate with relevant stakeholders to resolve them promptly.
3.

Documentation Management:

  • Organize and maintain all project documentation related to closeout, ensuring that records are accurate, complete, and easily accessible.
  • Work closely with the Project Manager to compile and submit final project documentation to clients, regulatory authorities, and other relevant parties.
4.

Assistance to Project Manager:

  • Provide administrative support to the Project Manager, including calendar management, meeting coordination, and communication facilitation.
  • Assist in the preparation of project status reports, presentations, and other documentation for internal and external stakeholders.
  • Act as a liaison between the Project Manager and various project teams, ensuring seamless communication and collaboration.
5.

Timeline Management:

  • Collaborate with the Project Manager to update and maintain the project timeline, ensuring that deadlines for closeout activities align with the overall project schedule.
6.

Occupancy Planning:

  • Work closely with the Project Manager to plan and coordinate the transition to occupancy, including final inspections, permit acquisition, and coordination with relevant authorities.

Requirements:

  • Bachelor's degree in construction management, engineering, or a related field.
  • Proven experience in construction project closeout coordination.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Familiarity with construction documentation and quality control processes.
  • Proficiency in project management software and Microsoft Office suite.

Salary:
From $50.00 per hour

Expected hours: 40 per week

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday
  • Weekends as needed

Experience:

  • Construction: 3 years (required)

Work Location:
In person

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