People and Operations Coordinator

1 week ago

Richmond Hill, Ontario, Canada Canadian Health Food Association Full time

JOB POSTING

POSITION:
People and Operations Coordinator

REPORTS TO:
Senior Director, Internal Operations

DIRECT/INDIRECT REPORTS:
None

We're the Canadian Health Food Association, aka CHFA. And we're certified as a "Great Place to Work"

Are you passionate about people and processes? As Canada's largest trade association dedicated to natural health and organic products we're on the hunt for a People and
Operations Coordinator to help support the internal team.

Working both remotely and out of our Toronto office, and reporting to the Senior Director

Internal Operations, the People and Operations Coordinator will be responsible for a variety of internal operations and human resources-related duties.


Life at CHFA
Our people are incredibly important to us and we are proud to be recognized as an employee
- validated great workplace by Great Place to Work.

On top of a generous salary, we are happy to offer the following benefits:

  • Hybrid work environment and flexible working hours
  • Competitive bonus structure
  • RRSP matching program up to 5%
  • Wellness benefits including: o medical, dental, vision, wellbeing resources, Employee Assistance Program and Health Spending
Account o $750 annual "Healthy Mind and Body Account" to support wellness, fitness, and personal development

  • Paid vacation plus eight (8) paid personal days
  • Summer hours (May-September) 4day long weekends


 Holiday closure (Christmas
  • New Years)
  • Paid Community volunteering time
  • Educational resources and financial support to access the training you want

Qualifications

To be successful in this role, you will:

  • Have a minimum three (3) years of experience working as an Administrative or Executive Assistant, HR
Coordinator or comparable

  • Have a university degree, college diploma or certificate in Business, HR, Administration or related field
  • Have excellent organizational and timemanagement skills, with a strong attention to detail
  • Be a curious and resourceful selfstarter and have a demonstrated ability to work independently
  • Have a proven ability to build trust and credibility at all levels of an organization
  • Possess superior Englishlanguage communications skills, both written and oral
  • Have a proven ability to handle sensitive and confidential data and information
  • Have a high proficiency in technology (e.g., Microsoft Office Suite including SharePoint, HRIS).
  • Have the ability to work inperson at our Toronto office at least once a week
  • Demonstrate the ability to multitask in a fastpaced, timesensitive environment
  • Demonstrate attention to detail and willingness to "go the extra mile"
  • Demonstrate a passion for natural health and natural living
  • Be legally entitled to work for us in Canada
  • Project management skills are an asset
  • Frenchlanguage communications skills are an asset

Accountabilities
Office Administration

  • Create, update and manage documents, processes, presentations, reports, forms and internal systems
  • Assist various committees and departments with administrative tasks as needed, including our Joint
Health and Safety, Diversity, Equity and Inclusion, and Executive Steering Committees

  • Schedule, coordinate and organize meetings and travel
  • Track team expenses
  • Manage office and other supply inventory and ordering
  • Work closely with building management and ensure work orders and maintenance requests are communicated and completed
  • Manage the flow of incoming and outgoing packages and mail
  • Communicate and correspond with a variety of internal and external parties
Human Resources

  • Develop strong working relationships at all levels of CHFA, demonstrating credibility and knowledge of basic HR principles
  • Data entry and maintenance of our HRIS (Collage)
  • Work closely with the Sr. Director Internal Operations on policy and process updates and communication
  • Administer engagement surveys, compile and communicate responses and make recommendations on action items
  • Onboard new team members. Manage onboarding documents and records in an organized and legally compliant manner
  • At the end of the employment journey, assist in offboarding processes and arrange exit interviews
  • Manage and track vacations, time off, and leaves of absence
  • Organize and facilitate team birthdays, service gifts, team events and recognition programs
  • Stay connected and informed on workplace trends and HR best practices
IT Administration

  • Act as the first point of contact for our IT and systems services providers. Ensure equipment, phones and internet accounts are set up, and coordinate troubleshooting activities on behalf of team members
  • Track all team issued tools and equipment and manage our inventory lists, ensuring appropriate equipment distribution and returns
Board of Directors

  • Schedule and set up meetings. Coordinate hotels, travel and expenses, and meeting rooms as needed
  • Assist in preparing presentations, documents and other resources
CHFA is gro

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