Office Manager

1 week ago

Calgary, Alberta, Canada Trinity Place Foundations Full time

JOB DESCRIPTION

Job Title:
Office Manager
Status:Full-Time

Department:
Administration
Reports to:General Manager

Location:
Templemont Gardens
Hours/Week: Varies (As needed)

PCN:
TGOMCASO1

***: The Office Manager manages multiple priorities that will help in ensuring all administrative and financial activities are completed with a high level of accuracy. This includes managing the intake process, trust accounts, payroll functions, Share-point system, Point Click Care system, as well as all accounts payable functions. The Office Manager's role will include engaging with residents from a range of socio-economic backgrounds and focused on engaging with them with compassion and solve any problem creatively

KEY ACCOUNTABILITIES (INCLUDE BUT NOT LIMITED TO):

  • Manage the intake process for both Templemont Place and Templemont Gardens
  • Oversee the trust accounts for clients in the building which includes, depositing, retrieving funds and balancing accounts
  • Manage the payroll system
  • Maintains the databases of both Share-Point and Point Click Care for the organization
  • Responsible for all accounts payable functions
  • Type, edit and submit correspondence for senior leadership team
  • Oversee and coordinate office administrative procedures.
  • Maintain employee uniform allocations
  • Review, evaluate and implement new administrative procedures.
  • Keep important information and documents organized physically and electronically.
  • Coordinate and plan for office services such as equipment, office supplies, parking etc.
  • Responsible for tracking inventory and maintaining records.
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Occasional coverage of the front desk/reception.
  • Assist in scheduling the onboarding of new staff.
  • Maintain strict confidentiality with regards to business and client information.
  • Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in TPFA's policies and procedures manual.
  • Complete other duties as assigned.

Attributes:

  • Customer service oriented.
  • Strong written and oral communication skills.
  • Ability to deal with continuous interruptions (remain focused during distracting and stressful situations).
  • Must be able to handle multiple tasks in a busy environment.
  • Ability to work in a team environment.
  • Great attention to detail and ability to meet strict deadlines.

EDUCATION AND EXPERIENCE:

  • Completion of a postsecondary certificate/ diploma from an Administrative Assistant program is strongly preferred.
  • Office Management or Administrative background will be a strong asset.
  • Minimum of three
- five (3-5) years' experience in a similar role is required.

  • Previous experience working in a supportive living environment will be an asset.
  • Good working knowledge of Microsoft Office Suite.
  • Advanced First Aid Certificate is strongly preferred.
  • A certificate in payroll system will be considered an asset.

WORKING CONDITIONS:


This industry requires empathy for and an understanding of the needs of seniors and requires a complete and current
(within six months) Vulnerable Sector Check including a Criminal Background Check.

This position is a fast-paced, challenging working environment. The ability to be flexible to meet the demands of this work environment is required for success.

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