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Administrative Assistant, Dean, Health, Human

3 months ago

Slave Lake, Canada Northern Lakes College Full time

Status:

full time ongoing

Location:

Slave Lake

Competition #:

NLC-2150

Open To:

All Applicants

Date Posted:

May 24, 2024

Closing Date:

June 10, :59pm

Compensation Rate:

51,396 $ to $63,084 per year

Hours Per Week:

36.25

Additional Information:

For over 50 years, the Northern Lakes College vision has been to increase accessibility to educational opportunities.

With 25 locations across northern Alberta, program sites throughout Alberta, and a unique Supported Distance Learning model, students can access quality educational opportunities without leaving their community.

Students can study from the comforts of home, work, on the road, or from one of the many College locations.

Northern Lakes College offers a variety of university transfer, diploma, and certificate programs, including Academic Upgrading, Business & Administrative Studies, Health & Human Service Careers, Pre-Employment & Apprenticeship Trades, Resource Technology, University Studies, and Continuing Education & Corporate Training certificates and courses.

We support and promote professional development and wellness opportunities, and provide our employees with an attractive benefits plan and competitive salaries.

The College service region offers numerous recreational activities for the entire family to enjoy

Northern Lakes College has the following
full time ongoing position available:

Administrative Assistant, Dean, Health, Human Services & University Studies

Reference #NLC-2150

Salary Range: 51,396 $ to $63,084 per year

June 2024 to ongoing

Location:
Slave Lake

Qualifications:

  • Minimum 1year certificate in Office Administration or related field.
  • Three or more years' experience working in an administrative assistant position.
  • Excellent organizational and communication skills
  • Proficiency using Microsoft Office Suite.
  • Ability to manage multiple projects simultaneously.
  • Ability to work independently and in a team environment.
  • Knowledge of Learning Management Systems would be considered an asset
  • A combination of education, training and experience may be considered.
  • Class 5 Driver's License is an asset.
This position is covered under the Collective Agreement between Northern Lakes College and the Alberta Union of Provincial Employees.

Northern Lakes College, Human Resources, 1201 Main Street SE, Slave Lake, AB T0G 2A3

Alternatively, fax resume to

Closing Date:
June 10, 2024

Position Description

Administrative Assistant, Dean, Health, Human Services, & University Studies

Nature and Scope of Work


The Administrative Assistant, Dean, Health, Human Services, and University Studies duties include managing and maintaining curriculum projects and contracts; assisting with creating and managing project processes and reporting, proofreading, editing, and formatting curriculum and various documents.

Administrative duties include, but are not limited to, recording and transcribing minutes; preparing training and learning material; arranging meetings and preparing high quality documents, reports, and correspondence.


Duties and Responsibilities

Project Management

  • Report on the status of assigned projects to the Centre's Dean.
  • Proofread, edit, and format curriculum and various documents and letters.
  • Prepare and maintain forms, reports and tracking systems for multiple contracts.
  • Participate in Centre for Teaching and Learning team and curriculum project meetings, and other meetings as required.

Administration

  • Record and transcribe Educational Technology Committee minutes and other meeting minutes, and help prepare agendas and post to Brightspace.
  • Support Health and Human Services program faculty and staff, including room bookings, hotel bookings, and completing required paperwork.
  • Enter student grades, when necessary.
  • Maintain an update to date project list.
  • Order and maintain office supplies including preparing the purchase orders and goods received.

Accounting, Budgeting and Contract

  • Assist Centre's Dean in budget preparation.
  • Code invoices and acquire necessary approvals.
  • Gather and code monthly receipts for Dean's Visa Cardholder Activity.
  • Liaise with finance regarding invoicing and contract payments.

Knowledge, Skills and Abilities

  • Excellent editing skills.
  • Proficient in Microsoft Office programs.

Required Qualifications

  • Minimum 1year certificate in Office Administration or related field.
  • Three or more years' experience working in an administrative assistant position.
  • Excellent organizational and communication skills
  • Proficiency using Microsoft Office Suite.
  • Ability to manage multiple projects simultaneously.
  • Ability to work independently and in a team environment.
  • Knowledge of Learning Management Systems would be considered an asset
  • A combination of education, training and experience may be considered.
**Suggested Additi