Part-time Accounting Coordinator

7 days ago

Etobicoke, Ontario, Canada Women's Habitat of Etobicoke Full time

Part-Time Accounting Coordinator (3 days per week, 22.5hrs per week)

REPORTS TO:
Finance Manager

DIRECT REPORTS:
None

AGENCY SUMMARY


Women's Habitat is a multi-service feminist organization supporting women-identified individuals and their dependents impacted by intimate partner and familial violence and poverty.

Women's Habitat provides shelter and services to self-identified women and their dependents who are survivors of violence. Our 25 bed emergency shelter has been providing a safe place to rebuild since 1978.

An Outreach Centre was opened in South Etobicoke in 2006 to provide services to women and children in the community.


JOB SUMMARY
The Accounting Coordinator is responsible for processing payroll, accounts payable, accounts receivable, banking, and credit card transactions.

KEY RESPONSIBILITIES

Payroll Responsibilities:

  • Process biweekly payroll using an external payroll provider system.
  • Prepare payroll journal entries as required, process ROEs, annual T4 and T4A reconciliation and other payrollrelated reconciliations such annual taxable benefits and LTD employee contribution reconciliation.
  • Add new employees to time management system and provide support to staff on use of the system
  • Process and remit promptly employees' WSIB and union dues on a monthly basis and perform annual reconciliation process.
  • Respond in a timely fashion to payroll and timesheet management inquiries.
  • Process and remit promptly Employer/Employee Group RRSP contributions on a monthly basis.
  • Prepare and submit annual EHT reconciliation as required by the Ministry of Finance.

Accounting/Finance Responsibilities

  • Perform fullcycle Accounts Payable including: reviewing and matching invoices with delivery receipt, issuing cheques and EFTs, recording payments and ensuring cheques are signed in keeping with the agency finance policies and procedures; advise supplier on EFT payments and monthly reconciliation of supplier statements.
  • Responsible for fullcycle Accounts Receivable including: bank deposits, create invoices, follow up to ensure prompt payment; prepare promptly all City of Toronto invoices and request for reimbursements for clients' personal needs allowance (PNA) ensuring proper documentation from the Shelter.
  • Prepare monthly PNA reports and invoices.
  • Prepare monthly credit card reconciliation and ensure all charges are supported with receipts.
  • Complete donation deposits ensuring donation deposit record matches the bank statement and in collaboration with Philanthropy department reconcile donations from donation platforms with Quick Books on a monthly basis.
  • Track gift card usage.
  • Prepare monthly journal entries for gift card expenditures by regularly coordinating with users and obtaining receipts for monthly use of gift cards.
  • Distribute petty cash as required and obtain receipts.
  • Filing of all accounts payable/receivable and bookkeeping documents.
  • Assist the Finance Manager in the preparation of the annual financial audit.
  • Assist the Finance Manager in the preparation of TPAR report to MCCSS.
  • Assist the Finance Manager with reporting to the United Way Toronto and York Region.
  • Recommend improvements to the organization's accounting/financial policies and procedures to properly monitor and manage cash flows.
Assist with other duties as required, from time to time, aiding with the efficient operation of the organization

QUALIFICATIONS

  • In depth knowledge of business administration, accounting or office management which is normally acquired through the completion of a community college related field.
  • Minimum 3 years related work experience including experience in a social service setting; combination of experience and formal education will be considered.
  • Minimum 2 years of experience using QuickBooks.
  • Minimum 2 years of experience using payroll and time and attendance tracking software ideally ADP.
  • Advanced knowledge of Excel including: VLOOKUP and PIVOT.
  • Nonprofit experience is an asset.
  • Proven experience of accounting processes, procedures, controls and reporting including management of payroll, AP, AR and general ledgers.
  • Ability to use discretion, judgment and tact in handling sensitive and confidential information.
  • Excellent verbal, listening and written communication skills
  • Maturity and experience managing multiple priorities; well organized and able to work independently; and utilize sound judgment to perform all assigned duties with mínimal supervision.
  • Excellent client service skills; ability to establish and maintain effective working relationships with coworkers, clients and community agencies.
  • Demonstrated knowledge and understanding of issues such as woman abuse and child abuse, mental health and trauma
  • Ability to interact with a diverse community of women and children within the shelter from an antiracist and antioppressive approach
  • Sensitivity and awareness of cultural, racial, ec

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