HR & Safety Coordinator

2 weeks ago


VaudreuilDorion, Quebec, Canada XTL Transport, Logistics, Distribution Full time

Summary:

This position is responsible for activities related to HR and Safety. Also, responsible for receiving and processing all violations received by owner-operator or driver. Provide assistance for the Safety Department as well as the HR Department

1. Violations Department

  • Receive, research, record and enter Ontario, Quebec and US violation data.
  • Research offender's history of violations and record in Lotus Notes discipline file.
  • Receive monthly CVOR report and compare to CVOR database. Identify if any items were not reported and research discipline history of offender. Record in discipline file.
  • Maintain all North American violation files.
  • Under the Director of Safety's direction, generate, distribute and file driver's disciplinary notices.
  • Distribute letters and billing paperwork to appropriate departments
  • Receive, research and process all spotter reports and road observations. Issue appropriate notices to drivers
  • Receive, research and process all unreported trailer defects. Issue appropriate notices to drivers
  • Assist in regulatory audits and external audits requested by customers
  • Prepare paperwork and appoint legal counsel in contesting fines and followup
  • Maintain all the violations statistics.

2.

Compliance:
Driver Contact/files


  • Follow up with drivers for missing paperwork
  • Contact drivers to ensure fine payments
  • Obtain driver statements when required for accidents, court cases, or violations

3. HR Responsibilities

  • Help placing the ads
  • Help with phone interviews
- booking for interviews and appointments
- conduct references

  • Headhunt applicants
  • Follow up with drivers for missing paperwork
.

  • Job Offer Letters and preparation of Driver Files
  • Make sure arrangements are made for Drivers Orientations
  • Help with basic warning letters
  • Any HR admin work

XTL OFFERS:

  • Group insurance paid 100% by the employer after 3 months of probation
  • Access to our RRSP match program after 3 months of service
  • Competitive salary
  • Schedule that allows worklife balance.
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