Executive Assistant

2 weeks ago

Toronto, Ontario, Canada Hill & Knowlton Full time

About Hill & Knowlton

Hill & Knowlton is the global strategic communications leader for transformation. We help brands, businesses and leaders build reputation, manage risk, and create breakthrough opportunities for growth. Founded in 1927, today's Hill & Knowlton operates 70 offices in over 30 countries, providing advisory, public relations and creative solutions to local and global clients. Our global team offers integrated strategic services, grounded in deep sector expertise, and enabled by creativity and intelligence. Headquartered in New York, Hill & Knowlton is part of WPP, one of the world's largest communications services groups.

About the Role

H&K is looking for an Executive Assistant to support our CEO and General Manager in Toronto. This represents an exciting opportunity to work with our leadership, administration, and client-facing teams both nationally and globally.

This role requires the ability to prioritize a high volume of important and confidential information and accomplish a range of complex activities simultaneously, ensuring every priority reaches the finish line. Precise attention to detail—coupled with intuitive problem-solving and superior communication skills—is required.

While organizational expertise and rigour form the foundation of the Executive Assistant position, successful applicants will also bring passion and a discerning eye to event planning and creative projects, acting as the eyes and ears of the CEO to make important (and exciting) decisions around the look and feel of our materials and celebrations. This role requires deep familiarity with both the needs of the CEO and the broader operations, services, and values of the company.

Here's what you'll do:

  • Assist the CEO and GM with daily administrative duties involving a broad variety of tasks that include managing an active and frequently changing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Liaise directly with senior members of H&K and WPP, maintaining confidential files and contact information, coordinating meetings, conferences and committees both on and off site to support the CEO's agenda.
  • Support the coordination of internal and external events such as executive and client meetings, overseeing all scheduling, communication, technology, catering, logistics and related follow-up activities.
  • Communicate with H&K staff, clients, and other key stakeholders on the CEO's behalf, working collaboratively with other national and global assistants to facilitate.
  • Plan, design, budget, and execute events and projects on behalf of the CEO.
  • Draft reports, presentations, charts with adherence to the company's brand guidelines; prepare and coordinate oral and written communication (including meeting minutes) with internal and external parties at all levels.
  • Support the CEO in external commitments related to H&K, including service on external clients, committees, and other groups.

What you'll need to get here:

  • Bachelor's degree or equivalent experience with an interest in communications, business
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Eight or more years of experience providing support for executive-level management, preferably in a client service organization.
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients, and external vendors.
  • Business acumen and ability to work independently, with professional discretion, cultural awareness, sensitivity, and confidentiality.
  • Excellent management, time-management and problem-solving skills.
  • Proficiency in Windows, including MS Word, Outlook, Excel, and PowerPoint.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Occasionally work flexible hours, including the occasional weekend, early morning or evening hours as the CEO's travel or schedule requires.

Hill & Knowlton is dedicated to employment equity, welcomes diversity in the workplace and encourages applications from all qualified applicants. If you require any accommodation during the recruitment process, please reach out to us.

We thank all applicants for their interest; only those selected for an interview will be contacted.

Hill & Knowlton is more than an agency. It's a collection of thousands of brilliant, collaborative and driven employees – all united around a single vision of transforming our clients, our company and the world.

Across 70 offices in 30 countries our people are the heartbeat of our business. Bridging countless cultures, backgrounds and lived experiences, we are drawn together by a common drive and a collaborative spirit – called to our craft each day by the desire to deliver the best work. And at H&K, diversity, equity and inclusion are not just values; they are strategic imperatives that fuel our future in an industry built on the art of understanding, connecting and developing relationships. We believe that a diverse workforce is essential for inspiring bold ideas, fostering constructive dialogue and cultivating meaningful experiences that drive innovation and creativity.

When you click the "Submit Application" button below, this will send any information you add below to Hill & Knowlton. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy . California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.

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