Operations Assistant

2 weeks ago

Toronto, Ontario, Canada The Brattle Group, Inc. Full time

THE POSITION


The Brattle Group, a privately held, global economics consulting firm, is looking for an Operations Assistant (Part time) to join our Toronto office.

This position is responsible for providing administrative and facilities support to The Brattle Group's Toronto office.

The Operations Assistant will provide facilities support including all reception related duties, office maintenance, and catering/meeting set-ups; administrative support to the admin team, principals and the consulting staff in the areas of expense reports, and special projects.

This position reports to the Toronto Office Manager.

Some of the day-to-day responsibilities of this role include:

  • Ensures kitchen, printer and copier stations are consistently neat and well stocked; maintains inventory list of supplies for stock and ordering
  • Ensure daily neatness and tidiness of general office space, common areas, and conference rooms. Maintain a neat, clean and organized reception area
  • Order, set up, and breakdown catering for Community Day lunches and other office meetings/events
  • Distributes mail and packages; orders and restocks mailing supplies. Responsible for ensuring that all daily outgoing mail requests including letters, FedEx, and courier are fulfilled and ready for pick up
  • Be first point of contact for visitors ensuring any security protocols are met with building and within Brattle standard; arrange work space; provide relevant helpful information to visitors
  • Work with IT department to troubleshoot local issues where needed
  • Ensure all new hire workspaces are clean and prepared prior to new hire joining, including IT equipment, new hire swag, nameplate, access card, etc.
  • Keep Office Manager informed of any office related issues such as repairs or building issues
  • Assist with Toronto office initiatives as needed
  • Update and maintain client contacts in InterAction and assist with annual Holiday Card Lists for consulting staff
  • Prepare and submit expense reports
  • Perform copying, binding, faxing, scanning, and materials distribution as requested
  • Assist with BSS initiatives as needed

THE CANDIDATE

  • 12 years of professional experience ideally in professional services environment, preferably in an administrative related position
  • Intermediate knowledge of Microsoft Word, Excel, PowerPoint, and Outlook required
  • Strong ability to take initiative and ownership of projects
  • Must be selfmotivated, work independently, and keep in constant communication with team members and manager
  • Takes pride in working within a highquality, highintegrity organization
  • Maintains strict confidentiality and exercises appropriate judgment
  • Fastpaced office environment handling multiple tasks and demands
  • Ability to work effectively and to interact with team members and manager
  • Ability to concentrate and pay close attention to detail
  • Requires physical activity including some bending and lifting up to twenty (20) pounds

THE EMPLOYER
The Brattle Group answers complex economic, finance, and regulatory questions for corporations, law firms, and governments around the world.

We are distinguished by the clarity of our insights and the credibility of our experts, which include leading international academics and industry specialists.

Brattle has over 400 talented professionals across four continents.

EQUAL OPPORTUNITY
The Brattle Group is an Equal Opportunity and Affirmative Action Employer.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, citizenship status, national origin, ancestry, sex, gender identity and expression, age, height, weight, domestic partner status, Acquired Immune Deficiency Syndrome or HIV status (AIDS/HIV status), genetic information, sexual orientation, disability (where the applicant or employee is qualified to perform the essential functions of the job with or without reasonable accommodation), marital status, veteran status, political affiliation, drug or alcohol abuse or alcoholism, or any other characteristic protected under applicable law.


We encourage all applicants to click to review our full Equal Employer Opportunity Statement and for more information on our commitment to promoting equity and inclusion across all identities and experiences.

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