Operations Assistant

2 weeks ago

Toronto, Ontario, Canada Passport Health Full time

About Passport Health

  • Passport Health is the largest provider of travel medicine services in North America with more than 250 clinics in the U.S., Canada, and the UK. Although Passport Health began working with international travels, universities, and international aid groups; the company has increasingly been able to leverage its large nationwide network to service vaccination and related healthcare needs of large corporations, government agencies, and other organizations.

Position Summary

  • Reporting to the General Manager of Operations, the Operations Assistant plays a crucial role in supporting the Operations Department by assisting with various administrative tasks related to operations and supply chain. The Operations Assistant is responsible for assisting with the company's overall supply chain, logistics, and daily operations to maximize the process of productivity and efficiency. This role requires the individual to be highly organized, have a strong work ethic, and strong communication skills.

Responsibilities & Duties

  • Order general supplies to all clinics and office in a daily, weekly and monthly basis
  • Search for different suppliers, compare prices and present to management option to optimize operational budget
  • Use scheduling software (Passageware & ADP) effectively to upload the schedules of all the nurses every quarter, make necessary changes every week, and fulfill staffing and client needs
  • Provide nursing staff with accurate schedules on a weekly and quarterly basis
  • Communicate effectively with the management and the nurses to ensure schedules are fulfilled, including finding coverage for vacations and last minute sick calls
  • Support the call center team during their after hours to communicate and follow up with patients with schedule challenges /when sick calls arise, and problemsolve effectively
  • Maintain accurate records of nurse availability
  • Ensure accurate, timely documentation and/or phone calls, both external and internal
  • Respond tickets from the clinical team and external suppliers related to operations activities that are submitted through Zendesk ticketing system
  • Help senior management to prepare KPI reports and follow up metrics to reach objectives
  • Help with the renewal of Yellow Fever Designation Centres / Public Health and any other registration/certification needed in the clinics
  • Act as first point of contact regarding any and all building maintenance issues and work with building management for each clinic facility to ensure clinics are operational
  • Act as first point of contact with clinical team for operations enquiries, and escalate to operations management the ones that requires their attention
  • Support Supply Chain team with completing inventory updates in the system, process Zendesk tickets, and manage temperature excursions on a daily basis
  • Support Supply Chain team with weekly vaccines and/or medications orders Organize biohazards and sharps pickups for all clinics
  • Organize logistic for transfer of supplies between clinics: blocking time, contacting nurses, creating shipping

Requirements and qualifications- Completed post secondary degree/certification preferably in an operations or supply chain related field Must be able to work in-person part-time hours per week (Tuesday and Thursday or Tuesday to Thursdays 9am - 5pm),
must be available to work at locations in Downtown and available to travel to clinics within the Toronto GTA region.- Excellent verbal and written communication skills Great work ethic and positive attitude Effective attention to detail and a high level of accuracy Excellent interpersonal skills and building relationships Great computer skills and ability to learn new software programs Demonstrate excellent telephone etiquette Comfortable working in a fast paced environment Combine strong interpersonal skills with analytical problem-solving abilities Be self-directed, goal-oriented and able to manage time and priorities- Flexible to travel to clinics on an as needed basis, have a reliable vehicle is required

**Inclusion and Equal Opportunity Employment

  • Operations Assistant

    1 month ago

    Toronto, Ontario, Canada Passport Health Full time

    About Passport HealthPassport Health is the largest provider of travel medicine services in North America with more than 250 clinics in the U.S., Canada, and the UK. Although Passport Health began working with international travels, universities, and international aid groups; the company has increasingly been able to leverage its large nationwide network to...

  • Assistant Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada EightSix Network Inc Full time

    Since its Canadian operations began, our client has overseen the development, acquisition, and management of signature projects, spanning various product types. Join them in Toronto as Assistant Operations Manager. Your New Employer Your prospective employer is spearheading the revitalization of a planned land redevelopment project, fostering the...

  • Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada The Brattle Group, Inc. Full time

    THE POSITIONThe Brattle Group, a privately held, global economics consulting firm, is looking for an Operations Assistant (Part time) to join our Toronto office. This position is responsible for providing administrative and facilities support to The Brattle Group's Toronto office. The Operations Assistant will provide facilities support including all...

  • Assistant Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Downsview Full time

    OverviewWhen you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come.ResponsibilitiesAs an Assistant Operations Manager with Hines, you will assist the Property Manager in the decommissioning of the site area,...

  • Claims Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Tokio Marine Canada Ltd Full time

    Tokio Marine Canada is looking for a Claims Operations AssistantWho We AreWe are Tokio Marine Canada (TMCAN), a new, entrepreneurial, start-up Canadian insurance company based in Toronto, with a focus on the commercial Property and Casualty industry. We are part of the Japanese-based Tokio Marine Group of Companies, one of the world's largest and most...

  • Campus Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Northeastern University Full time

    About the Opportunity This job description is intended to describe the general nature and level of work being performed by people assigned to this classification. It is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified._Summary:The Toronto Campus is seeking a motivated, creative,...

  • Assistant Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Hines Full time

    Overview:When you join Hines, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and you'll be a part of shaping our future in the years to come.Responsibilities:As an Assistant Engineering Manager with Hines, you will assist the Property Manager in the decommissioning of the site...

  • Assistant Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada Cartier Full time

    Reference Code: 95178Assistant Operations Manager: Toronto Bloor, ON, CA PermanentThe story of Cartier is founded on audacity and passion. For more than 170 years we have embraced a bold, pioneering spirit that continues to inspire our teams across all Métiers from our boutiques to our workshops and corporate offices. Our 9000+ colleagues of 105...

  • Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada York University Full time

    Purpose:The Operations Assistant supports the administrative and technical operations within the department.Education:Must be a current student.Experience:Previous work experience may be considered.Skills:Compliant with the University health and safety standards and procedures at all times.Effective customer service and organizational skills.Effective...

  • Assistant to Operations Manager

    2 weeks ago

    Toronto, Ontario, Canada CARGO CABBIE™ Professional Movers Full time

    Assistant to Operations ManagerAs an Assistant to Operations Manager at CARGO CABBIE, you will work closely with the CEO and Operations Manager to assist with day-to-day moving and storage activities to achieve established operating goals, sales, and profits. You will be autonomous in making daily operational decisions and should have a strong knowledge of...

  • Assistant Building Operator

    2 weeks ago

    Toronto, Ontario, Canada Brookfield Properties Full time

    LocationBay Adelaide Centre - 333 Bay Street, Suite C131BusinessAt Brookfield Properties, our global network and relationships are here for our tenants and partners — wherever they are in the world. Where going to work never feels routine. We integrate commercial real estate with world-class shops, restaurants, and entertainment, creating spaces where work...

  • Telecommute Campaign Coordinator

    2 weeks ago

    Toronto, Ontario, Canada Push Operations Full time

    Owned by Janet Zuccarini, Gusto 54 Restaurant Group is a tribute to food, family, innovation, and design that respects the past while rewriting the rules. Our mission is to build the most culturally relevant and celebrated collective of restaurants and culinary experiences in the world. Each of our concepts are rooted in transporting experiences – complete...

  • Facilities Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Brookfield Asset Management Full time

    locations- Toronto, Ontario- time type- Full time- posted on- Posted Today- job requisition id- R LocationBrookfield Place - 181 Bay Street Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a longterm focus and whose values align with our Attributes of aBrookfield Leader: Entrepreneurial, Collaborative and...

  • Assistant Controller, Operations

    2 weeks ago

    Toronto, Ontario, Canada Starlight Investments Full time

    Starlight Investments, in conjunction with WP Osborne Executive Search, is seeking an Assistant Controller to join their Finance team. Reporting to the Controller, the Assistant Controller will be responsible for managing the overall financial operations of various entities and to provide accurate information, including analysis, budgeting, forecasting and...

  • Assistant Building Operator

    2 weeks ago

    Toronto, Ontario, Canada Allied Full time

    Allied is looking for an Assistant Building Operator to join our Technical Services team in Liberty Village.At Allied, everything starts with purpose. In the role of Assistant Building Operator, you will support the Technical Services team to ensure our portfolio is performing well in terms of building systems, physical attributes and curb appeal. This, in...

  • Marketing & Communications Manager

    2 weeks ago

    Old Toronto, Ontario, Canada Push Operations Full time

    Owned by Janet Zuccarini, Gusto 54 Restaurant Group is a tribute to food, family, innovation, and design that respects the past while rewriting the rules. Our mission is to build the most culturally relevant and celebrated collective of restaurants and culinary experiences in the world. Each of our concepts are rooted in transporting experiences – complete...

  • Business Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Skills for Change Full time

    JOB CLASSIFICATION: Business Operations AssistantPROGRAM/DEPARTMENT: Business OperationsCOMPANY: Skills for ChangeLOCATION: 791 St. Clair Avenue West, Toronto, ONCONTRACT TYPE: Contract (Union)HOURS: 35 hours per week (Monday-Friday with occasional evening and/or weekend hours)PAY RATE: $23.00 per hourREPORTS TO: Manager, Digital TransformationSTART DATE:...

  • Intern, Assistant Building Operator

    2 weeks ago

    Toronto, Ontario, Canada QuadReal Property Group Full time

    About QuadReal Property GroupQuadReal Property Group is a global real estate investment, operating and development company headquartered in Vancouver, British Columbia. Its assets under management total $67.1 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities to invest in equity and...

  • Technical Assistant, Operations

    2 weeks ago

    Toronto, Ontario, Canada HUB International Full time

    Position Overview:Totten is looking for a Technical Assistant, Operations for a 4 month contract from May to August to provide exceptional operations support in our Oakville office reporting to the Senior Underwriter. The position requires the individual to have strong attention to detail, time management and data entry skills. This is an excellent role to...

  • Branch Operations Assistant

    2 weeks ago

    Toronto, Ontario, Canada Royal Bank of Canada Full time

    Come Work with UsAt RBC, our culture is deeply supportive and rich in opportunity and reward. You will help our clients thrive and our communities prosper, empowered by a spirit of shared purpose.Whether you're helping clients find new opportunities, developing new technology, or providing expert advice to internal partners, you will be doing work that...