![The Children's Aid Society of Toronto](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant, Scarborough Branch
2 weeks ago
POSITION
ADMINISTRATIVE ASSISTANT
SCARBOROUGH BRANCH
- This position performs administrative support functions for the Scarborough Branch.
MAJOR RESPONSIBILITIES - Screens and responds to general telephone inquiries from the public, clients, suppliers, staff and external agency representatives. Relays messages, records details and refers to appropriate individual. Personally responds to routine calls.
- Conducts, in an efficient manner, accurate record searches using legacy, Child Protection Information Network (CPIN) and FastTrack to create Intakes based on information provided by protection workers.
- Accesses and updates information using the Child Protection Information Network (CPIN).
- Types from written or dictated information a variety of material such as memos, letters, schedules, lists and minutes. Occasionally composes correspondence.
- Participates in team meetings and, when required, in other branch or Agency meetings; takes minutes at meetings as required.
- Acts as back-up to other clerical or reception positions ensuring adequate coverage.
- Advises Supervisor of any problems in execution of administrative and team responsibilities and participates in the planning for resolution of problems.
- Performs a variety of administrative duties as required, such as: opens, logs and distributes mail and faxes; places advertisements in newspapers; photocopies, scans and faxes material; maintains office supplies; books rooms; inputs information in the Children's Transportation Centre (CTC) system; maintains team meeting, supervision and case assignment schedules; completes agency forms, etc.
- Acts in accordance with and incorporates the Society's Code of Ethics, Confidentiality, Anti-Oppression/Anti-Racism, Harassment & Discrimination policies, etc.
- Complies with Society's financial policies and procedures by using sound judgment in consideration of financial resources. This may include preparing payment requisitions, managing petty cash and TTC fare distribution.
- Works in a safe manner in accordance with the Society's health and safety policies and procedures and all relevant legislation.
- Performs other tasks as required.
QUALIFICATIONS
Education and Experience
- Secondary School Diploma, plus 2 years recent administrative experience; or
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Knowledge and Skills
- Demonstrates ability to work with confidential materials.
- Ability to work patiently and cooperatively with all stakeholders.
- Effective and pleasant communications skills, including excellent telephone manner.
- Ability to cope with job pressures originating both internally and externally.
- Ability to work independently.
- Excellent customer service and organizational skills, flexible and able to adapt to the changing needs of the team and the branch and work in a fastpaced, highpressure setting.
- Ability to be an active and effective member of the branch administrative assistant team as well as service teams.
- Demonstrated initiative, problem solving and deescalation skills.
- A good understanding of Branch and Agency systems and procedures.
- Proficiency in a second language an asset.
OTHER INFORMATION
Accommodation at CAST
- We are committed to a selection process and work environment that is inclusive and barrier free. Accommodation will be provided in accordance with the Ontario Human Rights Code. Applicants need to make any accommodation requests for the interview or selection process known in advance by contacting the Human Resources Department at x2300. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner._
Equity Hiring Strategy and Application Process
- racialized (visible minority)
- 2SLGBTQ+
Applications must be received in the Human Resources Department,
NO LATER THAN 11:59 PM on FRIDAY, JANUARY 20, 2023.
- Please note, internal applicants will be considered first in accordance with the CUPE Collective Agreement and the Equity Based Hiring Strategy.
-
Manager, Scarborough Ontario Health Team
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeCompany Biography:Scarborough Ontario Health Team (SOHT) is one of the largest OHTs in the province and based in one of Canada's most vibrant and diverse communities. We are a network of over thirty partner organizations with a rich history of collaboration providing health and community services across the continuum of care. Our OHT's attributed population...
-
Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeCompany Biography:Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and...
-
Temporary Administrator
2 weeks ago
Toronto, Ontario, Canada Scarborough Transit Connect Full timeWho We Are:Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and...
-
Student Centre Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeCompany Biography:Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and...
-
Health & Safety Administrator
2 weeks ago
Toronto, Ontario, Canada Scarborough Transit Connect Full timeWho We Are:Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and...
-
Health & Safety Administrator
1 month ago
Toronto, Ontario, Ontario, Canada Scarborough Transit Connect Full timeWho We Are:Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and...
-
Health & Safety Administrator
4 weeks ago
Toronto, Ontario, Ontario, Canada Scarborough Transit Connect Full timeWho We Are:Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and...
-
Case Aide, Scarborough Branch
2 weeks ago
Toronto, Ontario, Canada The Children's Aid Society of Toronto Full timePOSITIONCASE AIDE, SCARBOROUGH BRANCHProvides a support function to social work staff with respect to Family Service clients and children in care.MAJOR RESPONSIBILITIES Assists workers with placement of children by accompanying them and by handling instrumental and supportive tasks. Arranges transportation for children at home and in care, to visits,...
-
Branch Administrative Assistant
2 weeks ago
Toronto, Ontario, Canada Ministry of Children, Community and Social Services Full timeThe Ministry of Children, Community and Social Services, Child Development and Specialized Services Branch is seeking an energetic, well organized individual to provide administrative support in a dynamic, collaborative and fast paced environment.OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism: We are committed to build a workforce...
-
Scotiamcleod Assistant Branch Administrator
2 weeks ago
Toronto, Ontario, Canada Scotiabank Full timeRequisition ID: 169420As a cornerstone business within Scotia Wealth Management, ScotiaMcLeod has earned a reputation for integrity based on service excellence and trusted investment advice. Our advisors and teams pride themselves on exploring innovative approaches to protecting and growing their clients' assets.When you join ScotiaMcLeod, you'll be...
-
Branch Administrator
2 weeks ago
Toronto, Ontario, Canada Wellington-Altus Private Wealth Inc. Full timeBranch AdministratorLocation: This position will be located in our Toronto office (10 Alcorn - Rosedale Office)._ Note__: This role is located in-person, 5 days per week, at the Wellington-Altus Rosedale Office._Our organization:Founded in 2017, Wellington-Altus Financial Inc. (Wellington-Altus) is the parent company to Wellington-Altus Private Counsel Inc.,...
-
Administrative Assistant, Intake Branch
2 weeks ago
Toronto, Ontario, Canada The Children's Aid Society of Toronto Full timePOSITIONADMINISTRATIVE ASSISTANT, INTAKE BRANCH(WORKING HOURS:7:30am-3:30pm) This position performs administrative support functions for the Intake Branch.MAJOR RESPONSIBILITIESScreens and responds to general telephone inquiries from the public, clients, suppliers, staff and external agency representatives. Relays messages, records details and refers to...
-
Toronto, Ontario, Canada Scotiabank Full timeBranch Systems Administrator/Branch Operations Assistant Looking for a proactive and hands-on individual to join our winning team at ScotiaMcLeod in Toronto, Ontario. You will play a key role in ensuring the effective functioning of the branch team and providing technical expertise to address issues and improvements for Branch Staff. Key...
-
Branch Assistant
2 weeks ago
Toronto, Ontario, Canada CIBC Full timeWe're building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what's right for our clients.At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are and...
-
Toronto, Ontario, Canada Scotiabank Full timeAs one of the cornerstone businesses in Scotia Wealth Management, ScotiaMcLeod has earned a strong reputation for integrity, focused on delivering excellent service and trusted investment advice. Advisors at ScotiaMcLeod take pride in exploring creative ways to safeguard and grow their clients' assets.About the Job and the CompanyWhen you become part of...
-
Development Associate
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeCompany Biography:Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and...
-
Anesthesia Assistant
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeCompany Biography:Across our three hospitals and eight satellite sites, Scarborough Health Network (SHN) is shaping the future of care. Our many programs and services are designed around the needs of one of Canada's most vibrant and diverse communities. We are home to North America's largest nephrology program, as well as the designated cardiac care and...
-
Full Time Director of Care
2 weeks ago
Toronto, Ontario, Canada Scarborough Health Network Full timeDirector, Scarborough Ontario Health Team Job Title: Director, Scarborough Ontario Health Team Scarborough Ontario Health Team (SOHT) is one of the largest OHTs in the province and based in one of Canada′s most vibrant and diverse communities. We are a network of over thirty partner organizations with a rich history of collaboration providing health and...
-
Risk Analyst
2 weeks ago
Toronto, Ontario, Canada Scarborough Transit Connect Full timeWho We Are: Scarborough Transit Connect (STC) has been awarded the design and early works of the Scarborough Subway Extension project. The Scarborough Subway Extension will bring the TTC's Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan Road, providing quick and...
-
Physiotherapy Assistant
2 weeks ago
Toronto, Ontario, Canada Preferred Rehab Physiotherapy - Scarborough Full timePreferred Rehab Physiotherapy - Scarborough is looking for a Kinesiologist or Physiotherapy Assistant to join our growing interdisciplinary team.The successful applicant will meet the following qualifications:University degree in Kinesiology or Physiotherapy Assistant diploma from an accredited college Excellent communication skills with an ability to build...