Reception & Administration

2 weeks ago


Burnaby, British Columbia, Canada International Cinematographers Guild, Local 669 Full time
The International Cinematographers Guild, Local 669 is seeking a professional to join our team as full-time
Reception & Administration.


The Reception & Administration role is often the first contact of the union, and provides support to its members and staff.

This role requires a team player with keen attention to detail, the ability to work independently, and strong organizational skills.

Please see the job description for a list of duties and responsibilities.

QUALIFICATIONS:

  • Proficiency in Adobe Acrobat, Office, and Mac OS
  • Familiarity with the film industry and databases (FileMaker) is an asset
  • Excellent interpersonal skills, with the ability to communicate with diplomacy and tact under pressure
  • Selfdirected individual with exceptional attention to detail and time management skills
  • Strong written and verbal communications; the ability to compose correspondence, reports, and other material using clear, concise language
  • Ability to work independently and as part of a team

JOB DUTIES & RESPONSIBILITIES:

  • Greet members and guests, direct to appropriate personnel
  • Provide general information to applicants and members about joining requirements and membership statuses
  • Maintain a clean and tidy office, including the reception area, copy room, and shared space
  • Save call sheets, deal memos, time sheets, and invoices on a daily basis
  • Process phone payments, post to database; enter online payments
  • Book, modify and cancel hotels, flights, and vehicle rentals
  • Order office supplies
  • Collect and distribute mail daily, process outgoing shipments as required
  • Retrieve quotes for office equipment and services, contact utilities when repairs are needed
  • Arrange gifts and/or cards for members and industry partners
  • Review and organize files on server
  • Create tutorials for general tasks and processes
  • Provide administrative support to the Elections and Balloting Committees for yearly election
  • Assist the Scholarship Committee with administering the annual Scholarship program
  • Organize the annual holiday parties and other union events as they arise
  • Cross train with Membership Services and Assistant Business Agent for vacation relief

ADDITIONAL INFO:

-
Hours:Monday to Friday, 9 am to 5 pm (40 hours/week)
-
Office location: Henning Drive, Burnaby, BC

-
Remuneration: $29.64/hour

-
Anticipated start date: As soon as possible
-
Please note this is a unionized position. A health benefits and RRSP package is included following the completion of a 3-month probationary period.

About Us:


Established in 1990 with 145 members, the International Cinematographers Guild, Local 669 of the International Alliance of Theatrical Stage Employees and Moving Pictures, has grown to represent over 1,100 Camerapersons, Digital Imaging Technicians, Video Assists, UAV Drone Aerial Camerapersons, Still Photographers and Publicists across Western Canada.


Job Types:
Full-time, Permanent

Salary:
$29.64 per hour

Expected hours: 40 per week

Benefits:

  • Dental care
  • Extended health care
  • Onsite parking
  • Paid time off
  • Vision care

Schedule:

  • Monday to Friday

Work Location:
In person

  • Burnaby, British Columbia, Canada Incredible Restorations Full time

    Are you looking for a change in your day-to-day and ready to become our next office superstar?We are a fun and up-beat mix of individuals that just "work" and are looking for a new addition to our "Incredible" familyIncredible Restorations has been an industry leader for over 30 years and are dedicated to providing exceptional customer service and the...


  • Burnaby, British Columbia, Canada Alexander College Full time

    TITLE:Administrative Assistant and ReceptionistPOSITION OVERVIEW: The Administrative Assistant and Receptionist will provide general reception duties and support the College in a variety of capacities. The Administrative Assistant and Receptionist will be providing front desk customer service to students, staff, instructors, and administration...

  • Office Administrator

    2 weeks ago


    Burnaby, British Columbia, Canada RDH Full time

    The Office Administrator is a multifaceted role that contributes to the efficient day-to-day operations of RDH by carrying out general office duties, providing support to staff, liaising with service providers and assisting with specialized projects. The successful applicant will also manage the reception area and provide frontline response to staff requests...


  • Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:Administrative and Professional Staff (APSA) Pay range:$64,973.00 to $77,589 annually SFU Department Descr:Student Services - International Student Services Position Grade:8- # of openings:1 Biweekly Hours:72Who We AreAs a division of Student Services, International Services for Students provides holistic programs and services to support...


  • Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:C.U.P.E. Local 3338 Pay range:$1,759.88 to $1,994.54 bi-weekly SFU Department Descr:Vice President Academic - Office for Aboriginal Peoples Position Grade:7- # of openings:1 Biweekly Hours:70Who We AreThe Office for Aboriginal Peoples was established in 2009 and its mandate is to take the lead on implementing the Aboriginal Strategic Plan...

  • Office Administrator

    2 weeks ago


    Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:C.U.P.E. Local 3338 Pay range:$27.08 hourly plus 14% in lieu of benefits SFU Department Descr:IT Services - Network Operations Position Grade:6- # of openings:1 Biweekly Hours:70Who We AreSimon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose - the essence of SFU - is to create...


  • Burnaby, British Columbia, Canada Canlan Sports Full time

    Canlan Sports is the largest private-sector owner and operator of recreational sports complexes in North America. The company's success in the sports and recreation industry is attributed to a focus on innovative programming, service excellence, world-class sports communities, and an understanding of its customers' expectations and the commitment needed to...

  • Administrative Clerk

    2 weeks ago


    Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:C.U.P.E. Local 3338 Pay range:$27.08 hourly plus 14% in lieu of benefits SFU Department Descr:IT Services - ITS Administration Position Grade:6- # of openings:1 Biweekly Hours:70Who We AreWe are a leading research university, advancing an inclusive and sustainable future. Our purpose - the essence of SFU - is to create and connect...


  • Burnaby, British Columbia, Canada Xpera Risk Mitigation and Investigation LP Full time

    Company:Xpera Risk Mitigation and Investigation LPAdministrator, Operations Support - Permanent, Part Time (Burnaby, British Columbia)At Xpera Risk Mitigation and Investigation, we work with you and encourage your personal growth and achievement, while empowering you to become better in all that you do. We value diversity and are committed to creating an...

  • Office Administrator

    2 weeks ago


    Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation: C.U.P.E. Local 3338 Pay range: $27.08 hourly plus 14% in lieu of benefits SFU Department Descr: IT Services - Network Operations Position Grade: 6 # of openings: 1 Biweekly Hours: 70 Who We Are Simon Fraser University is a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU...


  • Burnaby, British Columbia, Canada exp Full time

    Administrative Assistant - Temporary**Burnaby, BCAt EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a...


  • Burnaby, British Columbia, Canada Property Pistol Realty Full time

    Responsibilities: Greet and welcome visitors in a professional and friendly manner Answer and direct phone calls to the appropriate department or individual Provide accurate information to callers and visitors regarding company services and products Perform general clerical duties, such as photocopying, faxing, filing, and data entry Manage and maintain...

  • Administrative Clerk

    2 weeks ago


    Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation: C.U.P.E. Local 3338 Pay range: $27.08 hourly plus 14% in lieu of benefits SFU Department Descr: IT Services - ITS Administration Position Grade: 6 # of openings: 1 Biweekly Hours: 70 Who We Are We are a leading research university, advancing an inclusive and sustainable future. Our purpose – the essence of SFU – is to create...


  • Burnaby, British Columbia, Canada Blue Line Solutions Full time

    We are a wholesale company specializing in importing and distribution in Canada and the United States.We are looking for a well-organized person with excellent communication skills, who can prioritize their work. Previous experience is an asset for this position, but an entrepreneurial spirit and outstanding work ethic are even more important.The Office...


  • Burnaby, British Columbia, Canada Vancouver & Lower Mainland Multicultural Family Support Services Society Full time

    '''Duties''' Provide administrative support to project team and project manager Assist in the coordination and execution of project activities Maintain project documentation, including contracts, schedules, and budgets Prepare and distribute project reports and communications Schedule meetings, prepare agendas, and take meeting minutes Coordinate travel...


  • Burnaby, British Columbia, Canada Fraser Health Full time

    Why Fraser Health?:Fraser Health continues to be recognized as one of BC's Top Employers, are you someone who is passionate about making a difference in the lives of others?Fraser Health is responsible for the delivery of hospital and community-based health services to over 1.9 million people in 20 diverse communities from Burnaby to Fraser Canyon on the...


  • Burnaby, British Columbia, Canada Lex Engineering Inc Full time

    JR. ADMINISTRATIVE ASSISTANTREPORTS TO Vice President, Lex EngineeringREVIEWEDROLEThe Junior Administrative Assistant will be responsible for a wide variety of administrative duties in support of the Vice President and other senior-level engineers.Responsibilities include typical administrative duties and more complex functions: management of calendars,...

  • Office Administrator

    2 weeks ago


    Burnaby, British Columbia, Canada Westmar Advisors Full time

    Job OverviewWestmar Advisors (Westmar) is a dynamic and growing advisory and engineering company focused on industrial and public infrastructure. We strive for technical excellence and innovation within a culture of professional integrity. Our values are centered on caring for people and encourage diversity, equity, and inclusion across our company. We...


  • Burnaby, British Columbia, Canada BC Housing Full time

    POSITION SUMMARY Reporting to the Supervisor, Business Support Services, the Corporate Receptionist is responsible for providing professional front-line reception and customer service for the Home Office. He/She/They ensures all callers and visitors receive a positive first impression of BC Housing and are treated with respect and discretion. The...


  • Burnaby, British Columbia, Canada Simon Fraser University Full time

    Union/Affiliation:C.U.P.E. Local 3338 Pay range:$1,759.88 to $1,994.54 bi-weekly SFU Department Descr:Faculty of Environment - Office of the Dean Position Grade:7- # of openings:1 Biweekly Hours:70Provides confidential senior level administrative and secretarial support to the Faculty of Environment (FENV) Dean including management of their schedule and...