Administrative Supervisor

2 weeks ago

Calgary, Alberta, Canada Avis Budget Group Full time
Avis Budget Group is an action-packed, high-energy workplace where things move forward every day.

We are a global leader in the travel services industry operating two of the most recognized brands in the vehicle rental business.

We are a customer-led, service-driven organization that offers an enthusiastic, family-friendly and collaborative work environment where you can expect to be developed, recognized and rewarded for a job well done.

If you want to GO somewhere in your career, Avis Budget Group is the place to be.

As an
Administrative Supervisor you provide support to the City Manager and other key management team members.

To be successful in this demanding role you will have strong communication skills and be able to multi-task in a fast-paced environment and able to make a positive impact on key responsibilities, some of which will include the following:

  • Completes a broad variety of administrative tasks for the Administration Manager, City Manager, and adhoc support other Managers as needed.
  • Assist with operational support for customer recovery
  • Researches, prioritizes, and follows up on incoming issues and concerns, including those of a sensitive or confidential nature.
  • Assists in managing special projects. Project management skills necessary.
  • Produces information by formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics. Microsoft Excel skills necessary.
  • Prioritizes conflicting needs; handles matter expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.
  • Assist in preserving and maintaining files
  • Provides a variety of reports to location managers.
  • Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
  • Assist in other roles/activities as assigned
  • Ensuring that vendor accounts are paid and kept up to date;
  • Organize and supervise other office activities (recycling, renovations, event planning etc.)
  • Handling employee related transitions including new hire paperwork and other routine changes;
  • Approving payroll for the corporate employees in the City;
  • Maintaining and updating closed contracts for the district's operators;
  • Providing confidential administrative and clerical support to the locations Administration Manager and City Manager.
  • Assist Administrative Manager with departmental reviews of Accounts Receivables, Accounts Payable, Payroll & Intercompany administration functions for the Prairies Region.

Required Experience

  • High school diploma.
  • Minimum of three years of general office experience.
  • Microsoft Office skills are required
  • Must have strong administrative skills

Required Knowledge, Skills and Abilities:

  • Must be able to communicate clearly, accurately, and effectively both orally and in writing.
  • Must be able to interact professionally with all levels of management.
  • Payroll and other administrative or secretarial education/experience a plus.
  • Ability to multitask in a fastpaced environment.
  • Selfmotivated, requiring little direct supervision.
  • Solid PC skills including Microsoft Office (Word, Power Point and Excel).
  • Demonstrated ability to learn new tasks and responsibilities.

We offer a wide range of exciting benefits for full time employees, including:

  • Medical, Dental, and Vision
  • Employee Assistance Program
  • Employee discounts
  • Opportunities for training and advancement

If you're motivated and dependable with a proven track record of success in a customer care environment, then we can put your career on the map.

Who are we?

The fine print:

Avis Budget Group is an equal opportunity employer - M/F/Veterans/Disabled.

This role requires the ability to sit, stand, and type for prolonged periods. This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require.

This position may be with any affiliate of Avis Budget Group.

Calgary

Alberta

Canada

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