Administrative Assistant 18-month Contract

1 week ago


London, Ontario, Canada Rimkus Consulting Group Canada (formally known as: IRC Building Sciences Group) Full time
Join Rimkus and unlock your potential with endless opportunities for growth, learning, and making a difference

We are seeking an Administrative Assistant for an 18-month contract opening at our office in London, Ontario.

In this role, you will be responsible for providing administration support to our London Building Sciences team.

  • Benefits provided which include Life Insurance, Extended Health Care which consist of: Medical, Dental and Vision Care, as well as some other great perks such as: RRSP/DPSP Programs, paid days off, a referral bonus, as well as a gym membership to GoodLife Fitness. Our company welcomes upskilling and celebrates continuous education in various professional fields. We look forward to meeting with you_

Major Duties & Responsibilities

  • Answer all incoming calls and relay messages
  • Greet and direct all clients and visitors
  • Receive and distribute all incoming mail and courier deliveries
  • Prepare all outgoing mail and courier packages
  • Create, print and distribute Work Orders to all necessary parties
  • Enter Work Order data into Elite 3E
  • Maintain accurate and comprehensive Excel spreadsheets used for tracking: Work Orders, Identification Numbers, Proposal Log and Invoicing
  • Assist in the preparation of proposals, reports and tender packages
  • Assist in the typing of correspondence letters, proposals and draft documents
  • Maintain production reports for weekly meetings
  • Provide backup administrative support for other departments, as needed
  • Log and reserve scheduled meetings for the boardroom
  • Maintain the boardroom in a presentable manner
  • Maintain general filing
  • Other assigned general administration duties as necessary

Requirements & Qualifications

  • Postsecondary degree or diploma in an associated or related field
  • Excellent written and oral communication skills
  • Fluency in French is an asset
  • Experience within similar industry is an asset
  • Excellent problemsolving skills
  • Superior telephone manners and strong interpersonal skills
  • Strong customer service orientation
  • Ability to act with business integrity and possesses strong attention to detail

How to Apply
Indeed1

Job Types:
Temporary, Contract

Contract length: 18 months

Schedule:

  • 8 hour shift
  • Monday to Friday

Education:

  • AEC / DEP or Skilled Trade Certificate (preferred)

Experience:

- office administrator: 2 years (preferred)

Work Location:
In person

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