Administrative Assistant 18-month Contract
1 week ago
We are seeking an Administrative Assistant for an 18-month contract opening at our office in London, Ontario.
In this role, you will be responsible for providing administration support to our London Building Sciences team.
- Benefits provided which include Life Insurance, Extended Health Care which consist of: Medical, Dental and Vision Care, as well as some other great perks such as: RRSP/DPSP Programs, paid days off, a referral bonus, as well as a gym membership to GoodLife Fitness. Our company welcomes upskilling and celebrates continuous education in various professional fields. We look forward to meeting with you_
Major Duties & Responsibilities
- Answer all incoming calls and relay messages
- Greet and direct all clients and visitors
- Receive and distribute all incoming mail and courier deliveries
- Prepare all outgoing mail and courier packages
- Create, print and distribute Work Orders to all necessary parties
- Enter Work Order data into Elite 3E
- Maintain accurate and comprehensive Excel spreadsheets used for tracking: Work Orders, Identification Numbers, Proposal Log and Invoicing
- Assist in the preparation of proposals, reports and tender packages
- Assist in the typing of correspondence letters, proposals and draft documents
- Maintain production reports for weekly meetings
- Provide backup administrative support for other departments, as needed
- Log and reserve scheduled meetings for the boardroom
- Maintain the boardroom in a presentable manner
- Maintain general filing
- Other assigned general administration duties as necessary
Requirements & Qualifications
- Postsecondary degree or diploma in an associated or related field
- Excellent written and oral communication skills
- Fluency in French is an asset
- Experience within similar industry is an asset
- Excellent problemsolving skills
- Superior telephone manners and strong interpersonal skills
- Strong customer service orientation
- Ability to act with business integrity and possesses strong attention to detail
How to Apply
Indeed1
Job Types:
Temporary, Contract
Contract length: 18 months
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- AEC / DEP or Skilled Trade Certificate (preferred)
Experience:
- office administrator: 2 years (preferred)
Work Location:
In person
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