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Legal Administrative Assistant
2 weeks ago
Work Term:
Permanent
- Work Language: English
- Hours: 40 hours per week
- Education: Bachelor's degree
- Experience: Experience an asset
- Nursing, Other
- Business administration and management, general
Tasks:
- Determine and establish office procedures and routines
- Arrange travel, related itineraries and make reservations
- Open and distribute regular and electronic incoming mail and other material and coordinate the flow of information
- Prepare and key in correspondence and legal documents
- Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
- Work with other disciplines
- Research and prepare occupational classifications, job descriptions and salary scales
- Manage routine office functions including reception, telephone and booking appointments
- Research and document data requirements, data collection and administration policy, and data access rules
- Record and prepare minutes of meetings, seminars and conferences
- Organize and supervise activities such as the processing of incoming and outgoing mail
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Set up and maintain manual and computerized information filing systems
- Prepare draft agendas for meetings and take, transcribe and distribute minutes
- Supervise and train other staff in procedures and in use of current software
Computer and technology knowledge:
- MS Word
- Electronic mail
- MS Excel
- MS PowerPoint
- MS Windows
- MS Office
Area of work experience:
- Charts, tables, graphs and diagrams
- Correspondence
- Reports and records
Area of specialization:
- Training and professional development
- Nursing research
Security and safety:
- Criminal record check
Transportation/travel information:
- Public transportation is available
Work conditions and physical capabilities:
- Fastpaced environment
- Work under pressure
- Tight deadlines
- Attention to detail
Personal suitability:
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Organized
- Reliability
- Team player
- Ability to multitask
Screening questions:
- Are you available for shift or oncall work?
- Are you willing to relocate for this position?
- What is the highest level of study you have completed?
- What is your current field of study?
Health benefits:
- Dental plan
- Disability benefits
- Health care plan
- Vision care benefits
Financial benefits:
- Bonus
Long term benefits:
- Group insurance benefits
Other benefits:
- Free parking available
- Team building opportunities
- Parking available
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