Administrative Assistant

2 weeks ago


Regina, Saskatchewan, Canada University of Regina Full time

Faculty/Department Faculty of Engineering and Applied Science Unit Engineering-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Position Summary:

Duties and Responsibilities:

  • Initial point of contact for undergraduate students which includes answering students' general questions about programs, registration procedures, troubleshoot issues, etc.;
  • Maintain electronic student files and confidential student information;
  • Assisting with convocation and textbook processing;
  • Prepares academic letters for signature of Associate Dean and Program Chairs;
  • Operate within a teamwork structure and provide backup assistance in the General Office, which may include assisting with graduate queries and various other tasks;
  • Compiling and analyzing data and creating reports;
  • Provide support for Faculty and/or University related events and activities;
  • Schedule and maintain advising appointments;
  • Liaise with the Registrar's Office, Admissions, Enrollment Services, URI and other units on campus as required; and,
  • Other job related duties as assigned.
Position Requirements

Position Requirements:

  • Graduation from Grade 12 supplemented by the successful completion of a recognized business course with a minimum of three years experience related to the duties specified. An equivalent combination of education and experience may be considered;
  • Demonstrated knowledge of office practices, principles and procedures;
  • Strong interpersonal and communication skills to convey information in an effective, courteous, cooperative manner;
  • Experience using University information systems such as Banner, Caspur reports, and URDocs; experience using other equivalent business systems may be considered;
  • High level of organizational skills and ability to prioritize and handle multiple tasks efficiently and meet deadlines while maintaining accuracy;
  • Ability to work independently and as part of a close knit team to complete projects;
  • Ability to work with mínimal supervision and make informed, independent decisions in accordance with established policies and procedures;
Physical Demands Pay Grade CUPE Phase 4 Salary Range $42, ,457.40 Annually Status Term Work Hours

Monday to Friday, 8:15 am to 4:30 pm

Duration (if Term/Temporary) Dec 31, 2023 (may be extended or become permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted

Additional Information

Contact Information

Job Open Date

  • 05/10/2023
    Job Close Date
  • 05/16/2023
    Open Until Filled
  • No
    Special Application Instructions
  • Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.
    Diversity StatementCompetition Number** A/S


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