Administrative Assistant
2 weeks ago
Faculty/Department Faculty of Engineering and Applied Science Unit Engineering-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).
CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position SummaryPosition Summary:
Duties and Responsibilities:
- Initial point of contact for undergraduate students which includes answering students' general questions about programs, registration procedures, troubleshoot issues, etc.;
- Maintain electronic student files and confidential student information;
- Assisting with convocation and textbook processing;
- Prepares academic letters for signature of Associate Dean and Program Chairs;
- Operate within a teamwork structure and provide backup assistance in the General Office, which may include assisting with graduate queries and various other tasks;
- Compiling and analyzing data and creating reports;
- Provide support for Faculty and/or University related events and activities;
- Schedule and maintain advising appointments;
- Liaise with the Registrar's Office, Admissions, Enrollment Services, URI and other units on campus as required; and,
- Other job related duties as assigned.
Position Requirements:
- Graduation from Grade 12 supplemented by the successful completion of a recognized business course with a minimum of three years experience related to the duties specified. An equivalent combination of education and experience may be considered;
- Demonstrated knowledge of office practices, principles and procedures;
- Strong interpersonal and communication skills to convey information in an effective, courteous, cooperative manner;
- Experience using University information systems such as Banner, Caspur reports, and URDocs; experience using other equivalent business systems may be considered;
- High level of organizational skills and ability to prioritize and handle multiple tasks efficiently and meet deadlines while maintaining accuracy;
- Ability to work independently and as part of a close knit team to complete projects;
- Ability to work with mínimal supervision and make informed, independent decisions in accordance with established policies and procedures;
Monday to Friday, 8:15 am to 4:30 pm
Duration (if Term/Temporary) Dec 31, 2023 (may be extended or become permanent) Full-Time/Part-Time Full Time Preference Posting Target Posting Not Targeted
Additional Information
Contact Information
Job Open Date
- 05/10/2023
Job Close Date - 05/16/2023
Open Until Filled - No
Special Application Instructions - Applicants must submit a cover letter and an updated resume that clearly states how they meet the posted qualifications.
Diversity StatementCompetition Number** A/S
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