Administrative Assistant

1 week ago

Regina, Saskatchewan, Canada University of Regina Full time

Faculty/Department Faculty of Media, Art, and Performance Unit Media, Art, and Performance-Dean's Office Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary

Are you ready to dive into the fast-paced world of academic administration?


We're on the lookout for a detail-oriented team player to join us as our next Administrative Assistant in the Faculty of Media, Art and Performance.

Reporting to the Faculty Administrator, you'll be the go-to person for everything from managing calendars to coordinating events, all while providing top-notch customer service to students, faculty, and visitors alike.

If you're organized, resourceful, and thrive in a dynamic environment, we want to hear from you

What You'll Do:

  • Provide basic administrative support for the administrative and academic operations of the Faculty relating to student programs, faculty research, and Faculty events;
  • Respond to student inquiries regarding classes, schedules, and registration;
  • Book and manage a Department Head or program coordinator's calendar;
  • Serve as a primary point of direct administrative contact and liaise with other offices,
individuals, and external institutions and agencies on a range of day to day issues;

  • Liaise with other university offices to complete administrative tasks such as, but not limited to,
payroll, course scheduling/timetabling using the Data Collection Utility (DCU), ordering
textbooks, travel authorization, etc.;

  • Ensure teaching assistant, applied music instructor job postings, workflows, and matters
pertaining to the appointment processes are completed;

  • Prepare meeting agendas/minutes, memos, reports, course materials, examinations, academic
papers, and coordinate printing, duplicating, and stationary functions;

  • Coordinate and oversee the management and restocking of supplies, equipment, and facilities
for the unit, including maintenance, inventory management, logistics, security, and related
activities;

  • Assist with the coordination and organization of events, rehearsals/performances, conferences,
and guest artists/speakers;

  • Reconcile purchasing card transactions while ensuring proper approvals, documentation, and
reports are completed by established deadlines and in compliance with University policies,
procedures, and practices;

  • Monitor, reconcile, and report financial data using a variety of systems and software, including
Banner, Caspur, FAST, and point of sale machine;

  • Administer processes around journal vouchers, requisitions, and purchasing card
  • Coordinate invoicing and payment processing for cost recovery units;
  • Maintain fixed asset records;
  • Provide administrative support to update and maintain department websites;
  • Verify accuracy of travel claims and travel requisitions;
  • Assist with the implementation of policies and procedures as requested;
  • Gather, enter, and update data to maintain departmental records and databases; establish and maintain files/records;
  • Act as backup for other administrative support positions in the Faculty;
-
Plus More:Be ready to take on additional related tasks as assigned - your role is dynamic and essential to our success

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community

Join our team and enjoy:
-
Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff.
-
Professional Growth:We support your development, offering opportunities for advancement and learning.
-
Work-Life Balance: We value your well-being and know your personal life is most important
-
Dynamic and Inclusive Workplace:We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
-
Innovation Culture:We encourage fresh ideas and innovative thinking.
-
Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, Defined Benefit Pension Plan, and much more

Join us and be a key player in the smooth operation of our faculty's daily activities.

Position Requirements

What You'll Bring to this Position:

  • Grade 12 supplemented by the successful completion of a recognized business course
  • Minimum of three years' experience, preferably within a university
environment.

  • An equivalent combination of education, training, and experience may be considered;

Skills That Will Ensure Your Success in the Role:

  • Knowledge of the University's programs, policies and procedures with an emphasis on
programs and courses offered by the Faculty of MAP is an asset;

  • Ability to make administrative/procedural

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