Total Rewards Healthy Workplace Administrator

1 week ago

Calgary, Alberta, Canada City of Calgary Full time
If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, joinThe City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.

As a Healthy Workplace Administrator with the Total Rewards administrative team, you will provide administrative support to managers, leaders and staff within the business unit, including invoicing, project work and general administrative support. Primary duties include:

Manage the Job Library; liaise with Leaders, Ability Advisors and Vocational Rehabilitation Consultants on Job Library requests. Act as the main point of contact for the Case Management software, work with the vendor to resolve software issues, train new staff on use of the system. Work with IT on monthly downloads from the Case Management system to The City¿s server and with Records Management to ensure documents are downloaded to the content server and protected. Support the Vocational Rehabilitation Consultants (VRCs) and the Ability Advisors (AAs) to set up case files, attach relevant documentation and confirm employee information. Book meetings and send templated introduction letters and documents to employees. Arrange bookings with external vendors for testing, training or treatment, including flight and accommodation requests. Process invoices for payment, obtain purchase orders or account coding, and review and document invoices through the Accounts Payable workflow; reconcile corporate credit card statements. Support projects by tracking invoicing transactions in spreadsheets, organize meetings and activities, update documents such as project charters and business cases. Maintain databases and spreadsheets to capture metrics and statistics. Manage requests for system access, confirm access rights. Provide calendar management and resolve scheduling conflicts for the Total Rewards Manager. Coordinate business unit and divisional meetings, prepare agendas, take and distribute meeting minutes. Work with staff to gather required information for FOIP requests. Provide office support including ordering stationary, supplies and forms, maintain office equipment and assist with space management including moves, computers, and assets. Assist with recruitment and coordinate onboarding and departure of new and existing staff. Create and maintain files in accordance with corporate and business unit records management policies. Qualifications A completed 1 year certificate in Business Administration or a related field and at least 3 years of related experience. Intermediate proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint and Teams). Preference will be given to applicants with PeopleSoft HCM/FSCM and Content Server experience. Knowledge of Health & Wellness programs, services, and related legislation (such as the Workers Compensation Board (WCB) Act) will be considered an asset. Strong organization skills, attention to detail, a focus on customer service and the ability to maintain confidentiality and handle sensitive information. Excellent communication skills and the ability to work well independently and as a team.

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