Medical Office Administrator
1 week ago
JOB DETAILS
Job Title:
Medical Office Administrator (MOA)
Status:
Casual
FTE:
Up to hours / week), as needed.
Vacancies: 1
Schedule:
Monday - Friday, 8:00 a.m. - 4:00 p.m.
Location:
The Newly Institute Calgary Clinic (#120, St SW, Calgary, AB T2S 2S7)
ABOUT THE NEWLY INSTITUTE
The Newly Institute was founded to provide long-lasting change within the mental health industry, our community, and with our clients.
We are leading a paradigm shift in the Canadian healthcare system by building a network of purpose-built mental health clinics across Canada.
By fusing a bio-psycho-social-spiritual treatment model with medically managed therapies, our intensive outpatient programs provide rapid access, rapid resolution, and rapid return to work and healthy lifestyle programs for anxiety, depression, addiction, post-traumatic stress disorder (PTSD), trauma, and chronic pain.
We have an exciting opportunity for a Medical Office Administrator to join our innovative, purpose-driven, and multi-disciplinary clinical team.TOTAL REWARDS PACKAGE
You'll work as a valued member of a highly innovative, collaborative, multi-disciplinary team that's passionate about realizing positive client outcomes, and in which your voice is heard.
You'll be a part of a diverse and inclusive culture where employees feel empowered to show up as their authentic selves, and in which well-being is prioritized above all else.
Our total rewards package includes:
- Competitive salary
- Career and professional development opportunities
- Regular team and community engagement events
- A stunning clinic environment
WHAT YOU WILL DO
Reporting to the Manager of Clinical Services, you will enjoy a varied role that includes client service, finance, administrative, and technical duties.
You will be the warm and welcoming face of the Clinic and use your talent for customer service excellence to serve our clients.
You'll work in a fast-paced environment as an integral member of a dynamic multidisciplinary team, while sharing our core values of communication, community, excellence, health, and innovation.
Accountabilities
Client Service:
- Book and manage client appointments, including virtual appointments.
- Collaborate with Intake Coordinator to ensure the completion and booking of all client appointments, and processes.
- Attend the weekly multidisciplinary rounds to ensure uptodate schedule changes, and bookings.
- Welcome and orient clients to clinic space, providing highquality customer service.
Finance Administrative Accountabilities:
- Develop IOP/Flex/Top Up and other private client payment plans, indicating payer, payment amount, method, interval, and dates.
- Update and revise of revenue tracking sheet to accurately reflect monthly payments of clients in IOP, Flex, and other private programs.
- Complete timely and accurate billings including WCB and AHCIP. Ensuring accurate payment, and resolution of rejected bills.
- Invoice clients and funders in Flex/IOP programs timely and accurately. Track payments, with followup as needed.
General Administrative Accountabilities:
- Complete opening and closing duties, as required.
- Develop, maintain, and distribute client and clinical schedules such as WCB client IOP/Flex clients, physician schedules and absences, clinician schedules and absences.
- Develop and maintain of client files and associated information and documents in both EMR and shared drive. This includes but is not limited to WCB S Filters, referrals, historical documentation, and other supporting documentation and information.
- Prepare and distribute clinical documents such as WCB reporting, IOP/Flex discharge summaries, prescriptions, doctor's notes, and other associated documents.
- Handle and distribute mail.
- Prepare monthly data submissions.
- Facilitate the delivery and post office items and information.
- Fax, scan, shred, and photocopy documents.
- Oversee ordering of office equipment and supplies.
Technical Accountabilities:
- Book virtual meeting and appointments, as required.
- Ensure client have access to online services, including Pomelo and Homecoming.
WHAT YOU BRING
Experience
- A minimum of two years of experience in an office or clinic administration role in a fastpaced environment is required.
- A minimum of two years of experience providing superior customer service and support is required.
- Experience working in a public or private practice that provides mental health services is a significant asset.
- Experience with WCB billing, online billing, and scheduling is an asset.
- Equivalencies of experience may be considered.
Education
- A high school diploma is required.
- A postsecondary diploma in Medical Office Administration or a similar field is an asset.
Technical Competences
Proficiency in the Microsoft Office Suite, including
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada OASIS MEDICAL CLINIC Full timeOasis Medical Clinic - Bridgeland2 MONTH CONTRACT EXPIRING MID-APRIL 2024 WITH POSSIBILITY TO EXTENDWe are seeking a dedicated and organized Medical Office Assistant to join our healthcare team. As a Medical Office Assistant, you will be responsible for providing administrative support and ensuring smooth operations within our medical office. Your role will...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Maud Medical Inc Full timeMaud medical is an interdisciplinary vaginal health clinic aimed to embolden women through body and biology. We offer evidence-based medical care in a newly built facility in Bridgeland. We believe that knowledge is power. We are perfect just the way we are.We are seeking a highly organized medical administrator who is passionate about vaginal health,...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Maud Medical Inc Full timeMaud medical is an interdisciplinary vaginal health clinic aimed to embolden women through body and biology. We offer evidence-based medical care in a newly built facility in Bridgeland. We believe that knowledge is power. We are perfect just the way we are.We are seeking a highly organized medical administrator who is passionate about vaginal health,...
-
Medical Office Administrator
1 week ago
Calgary, Alberta, Canada LMC Healthcare Full timeLMC Healthcare (LMC) is Canada's largest specialist care provider in diabetes & endocrinology. We're transforming diabetes care by making it more accessible, comprehensive, and patient-centric than ever before. LMC has 12 multi-disciplinary centers of excellence located in 3 provinces (Ontario, Alberta, and Quebec). Our 60+ Endocrinologists, many of whom are...
-
Medical Office Administrator
1 week ago
Calgary, Alberta, Canada Recruitment Partners Full timeMedical Office Administrator Our client is searching for a Medical Office Administrator to join their team. This is a fully in office contract role. Your success will be defined by your ability to: Professionally answer and manage multiple phone lines Maintain a friendly demeanor when greeting and checking in patients to the office Set up and manage patient...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Riverbend Medical Clinic Full timeRiverbend Medical is a Collaborative, Comprehensive, Continuous Primary CareClinic located in Calgary, Alberta.We are looking for a Genius Customer Service based MOA with Telus Med-Access EMR experience.Thank you very much for your interest.Medical Office Assistant Position Overview MOAs use initiative, problem-solving and leadership skills to work together...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Eisan Occupational Health Full timeIMMEDIATE OPENING:Medical Office Administrator (MOA)Monday - Friday, typically 7:30AM – 4:00PM THE ROLE:This position provides administrative support to a busy occupational health clinic. As Eisan's Medical Office Administrator, you are comfortable supporting physicians and/or nurses with rout
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Eisan Occupational Health Full timeIMMEDIATE OPENING: Medical Office Administrator (MOA)Monday - Friday, typically 7:30AM – 4:00PMTHE ROLE:This position offers administrative support in a busy occupational health clinic. As Eisan's Medical Office Administrator, you will assist physicians and/or nurses with clinic tasks such as patient reception, appointment scheduling, patient follow-up,...
-
medical administrative assistant
1 week ago
Calgary, Alberta, Canada Warsi Medical Professional Corporation Full timeEducation: Secondary (high) school graduation certificateExperience: 1 to less than 7 monthsWork settingClinicTasksCoordinate the flow of informationInterview patients to obtain case historiesOpen and distribute regular and electronic incoming mail and other materialSchedule and confirm appointmentsTrain staff in procedures and in use of current...
-
medical administrative assistant
1 week ago
Calgary, Alberta, Canada Warsi Medical Professional Corporation Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateWork settingClinicTasksCoordinate the flow of informationInterview patients to obtain case historiesOpen and distribute regular and electronic incoming mail and other materialSchedule and confirm appointmentsTrain staff in procedures and in use of current softwareComplete...
-
Medical Office Assistant Program
1 week ago
Calgary, Alberta, Canada Makami College Inc Full timeMedical Office Assistant Certificate ProgramProvide professional and valuable administrative skills to healthcare teams in a variety of medical office settings with this 10-month blended program. New medical office assistant courses start every two months in Edmonton and Calgary, Alberta Blended online and in-person Medical Office Assistant program designed...
-
Medical Office Assistant
4 weeks ago
Calgary, Alberta, Canada Satori Health Full timeSalary: Medical Office Assistant – Gynecological PracticeAbout the job Satori is currently seeking a full-time Medical Office Assistant (MOA) to join our fast-paced specialty clinic at Greenview Medical Centre. The MOA will work alongside an experienced gynecologist and other healthcare professionals to provide specialized health support services in a...
-
Medical Office Assistant
2 months ago
Calgary, Alberta, Canada Satori Health Full timeSalary: Medical Office Assistant – Gynecological PracticeAbout the job Satori is currently seeking a full-time Medical Office Assistant (MOA) to join our fast-paced specialty clinic at Greenview Medical Centre. The MOA will work alongside an experienced gynecologist and other healthcare professionals to provide specialized health support services in a...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Satori Health Full timeMEDICAL OFFICE ASSISTANT - Part timeSchedule: Monday, Tuesday and Thursday (25 hours per week)Clinic: Greenview Calgary AB - 112, 4804 Edmonton Trail NE Calgary, AB T2E 3V8About Satori HealthSatori Health is a network of health care practitioners and clinics, all collaborating to improve healthcare. Our innovative new health care model prioritizes the...
-
Office Administrator
1 week ago
Calgary, Alberta, Canada Momentum Health - Westbrook Location Full timeOffice AdministratorCompany: Momentum Health WestbrookPosition: Full-Time Medical Office AdministratorIndustry/Company Description:Momentum Health empowers patients through the delivery of collaborative healthcare. Join us as we guide Albertans through evidence-informed multidisciplinary care (including Physiotherapy, Chiropractic, Massage Therapy,...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Canadadiagnostics Full timePosted Thursday, April 18, 2024 at 6:00 AM Passionate about Exceptional Patient Care? Look no furtherCDC is looking for talented Medical Office Assistants to work in an organization delivering exceptional patient care in the communities we serve by focusing on our core values.As a multi-modality diagnostic imaging provider committed to delivering...
-
medical office assistant
1 week ago
Calgary, Alberta, Canada Martindale Medical Clinic Full timeEducation: Expérience: EducationSecondary (high) school graduation certificateTasksGreet people and direct them to contacts or service areasObtain and process information required to provide customer serviceOrder office suppliesRecord and relay informationSchedule and confirm appointmentsReceive and issue paymentsAnswer telephone and relay telephone calls...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada Calgary West Central Primary Care Network Full timeStatus: Casual, PermanentVacancies: OneSchedule: VariableLocation: Primary Care CentreThe Medical Office Assistant (MOA) is responsible for providing administrative support to the Calgary West Central Primary Care Network (CWC PCN) clinical team and plays a key role in the organization and flow of clinic operations for the CWC PCN. This casual position is...
-
Medical Office Assistant
1 week ago
Calgary, Alberta, Canada WELL Health Technologies Corp Full timeEntity: Clinic NetworksPosition: Medical Office AssistantType: CasualLocation: Beacon Hill, ABShifts: FlexibleAbout the Company:Position Summary:The Company is currently searching for a motivated team player to join the exciting, fast-growing company. You will be working in a team-based environment to support physicians in delivering excellent patient care....
-
office manager
1 week ago
Calgary, Alberta, Canada Best Office Inc. Full timeEducation: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...