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Purchasing Analyst

3 months ago

Toronto, Ontario, Canada City of Toronto Full time

Job ID: 33851

Job Category:
Finance, Accounting & Purchasing

Division & Section:
Toronto Water, TW Environment and Administration

Work Location:
METRO HALL, 55 John Street, Toronto, M5V 3C6

Job Type & Duration:
Full-time, Permanent Vacancy

Hourly Rate:
$ $42.03

Shift Information:
Monday to Friday, 35 hours per week

Affiliation:
L79 Full-time

Number of Positions Open: 1

Posting Period: 05-Jan Jan-2023

Major Responsibilities:

Reporting to the Supervisor Purchasing, Toronto Water, the Purchasing Analyst provides purchasing support to the Toronto Water Division, as follows:

  • Provides purchasing support and coordination in the development of RFQs, RFPs Low Value quotes (LVQ) and Tenders with respect to identification of product/service specifications, contract deliverables, terms, annual estimates across the Water Division, ensuring that there are appropriate provisions in the RFQ/RFP/ Tenders (e.g. letter of credit, performance bond, insurance, managing vendor performance) and enters sourcing requests into Ariba.
  • Provides support in the development and implementation of purchasing practices for the client division(s).
  • Lead contact for the client division(s) with the City of Toronto Purchasing Division (PMMD).
  • Monitors existing blanket contracts and co-ordinates commodity and services estimates across the assigned division(s); and where applicable, and acts as the Blanket Contract lead.
  • Provides purchasing support in preparing, issuing, receiving, evaluating and awarding of Divisional Purchase Orders (DPOs).
  • Provides support, advice and training for assigned divisions in Cluster B relating to purchasing procedures and automated systems (SAP, Ariba). Provides research and analytical support as required.
  • Monitors divisional compliance with City, Provincial and Federal purchasing regulations and requirements, e.g. Health and Safety, Fair Wage, Municipal Codes 195 and 71, and assist in this interpretation.
  • Prepares and writes reports and/or purchasing documents for Division staff, Committee and Council concerning purchasing related issues (e.g. over-expenditures, requests for sole sourcing, extensions, contract awards).
  • Reviews and recommends possible time frames, annual estimates, product specifications for term quotations to set-up new and/or renew blanket contracts.
  • Attends committees/meetings dealing with procurement matters.
  • Maintains a running evaluation of the divisional purchasing activities (e.g. divisional purchase orders, blanket contracts, purchase orders).
  • Reviews updated statistical techniques of trend analysis including the consumer and industrial price indexes for market information and specific commodity information as it relates to economic purchasing of goods and services.
  • Researches information on price changes of specific commodities for estimating of future inflation costs and feasibility of extending contracts where options exist.
  • Researches and conducts benchmarking studies, and surveys regarding policies, procedures and practices used by other Purchasing functions throughout North America, i.e. By-laws, policies, procedures, practices.
  • Researches and prepares reports on corporate issues.
  • Updates and monitors information in databases used for divisional statistics on purchasing activity and policies and procedures.
  • Extracts information from the Financial Information System (SAP) to compile information relating to purchasing activity, history, benchmarking and information as it relates to economic purchasing of goods and services required by client divisions.

Key Qualifications:

  • Post-Secondary Education in a related field and/or a purchasing designation, i.e. from the Ontario Public Buyers Association (OPBA) or National Institute of Governmental Purchasing (NIGP), or enrollment in either program, or an equivalent combination of education and experience. Must be willing to enroll in OPBA or NIGP program in not already enrolled.
  • Extensive practical procurement experience in a governmental environment or broader public sector (BPS), i.e. development and preparation of RFXs, evaluation and award.
  • Considerable experience in performing purchasing functions and analysis related to the areas listed above.

Considerable experience using Microsoft Office Suite:
Word, Excel and PowerPoint software to develop and maintain reports, spreadsheets and database information. Considerable experience with the Financial System - SAP logistics module or an equivalent financial information system involving purchasing. Considerable experience managing internal customer interactions to ensure consistently excellent customer service to clients. Must have G drivers' license and be willing to travel to various work locations for meetings as required

You must also have:

  • Highly developed interpersonal skills, ability to interact effectively with all levels of staff in the organization, outside service agencies and