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Receptionist

3 months ago

Burnaby, British Columbia, Canada Beedie Full time

Who We Are

At Beedie, we foster talent, encourage innovation, and reward success. We're always looking for like-minded people to join our team and share our passion for doing the best work of our lives.

Our approach is simple:
we work hard, we have fun, and we make a difference. And, we've been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization.

If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.



Position Overview


The Receptionist plays a pivotal role in ensuring Beedie's customer service to both internal and external customers and general administrative support are at the highest level of quality.

You are a customer service guru who thrives in a fast-paced environment.

Primary responsibilities include ownership of reception, cultivating vendor relationships and providing exceptional client service.

You are incredibly pro-active, not afraid to 'roll-up your sleeves' and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.


Key Responsibilities:

  • Welcome visitors inperson or on the telephone; answering/referring inquiries, guiding them to the appropriate meeting rooms, offering refreshments as needed
  • Opening/closing duties of the office
  • Maintain the reception in a tidy and presentable manner
  • Manage a multiline switchboard and direct callers as appropriate
  • Refer inquiries to appropriate individuals, divisions, or departments across the organization
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence such as faxes
  • Arrange and book meetings as requested
  • Coordination and cataloguing of files stored offsite (Iron Mountain)
  • Assist with organizing catered lunches
  • Maintain office stationery, washrooms, and kitchen supplies
  • Distribution of weekly office snacks; sourcing cost effective options and ordering as required
  • Daily servicing of coffee machines; troubleshooting as required
  • Ensure cleanliness and professionalism of office environment, including boardroom, lunchroom and kitchen maintenance
  • Maintain parking plan and record of users. Arrange for additional parking stalls as required
  • Liaise with cleaners and plant maintenance contractors as to added tasks, concerns etc.
  • Assist with coordination of office moves
  • Update/maintain office seating plan
  • Assist with various office duties (filing, document scanning/copying and binding and assembling binders and brochures)
  • Support with office fire warden responsibilities, in case of an emergency
  • Ensuring all shared spaces are equipped with disinfectant supplies
  • Ordering of name plates for new hires
  • Coordinating of our BeedieFIT program signin sheets
  • Coordinate floral arrangements to vendors, employees or clients for special occasions
  • Errands as required
  • Projects as assigned
**We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.