Assistant Transactions Manager

2 weeks ago

Ottawa, Ontario, Canada BGIS Full time

Who We Are

SUMMARY


The Assistant Transactions Manager is responsible for managing the knowledge of leased properties, for coordinating leasing transactions for office space on behalf of one of our corporate clients.

The Assistant Transactions Manager works closely with the Workplace Solutions (space planning) team and Facilities Team as well as with the client's Facilities team.

In addition, the Assistant Transactions Manager will be involved in commercial real estate market research and shall manage the ongoing leasing documentation when required.


KEY DUTIES & RESPONSIBILITIES

  • Manage all aspects of existing leases, including lease renewal, expansion, reduction, and termination, coordinate feedback and advise all stakeholders involved in the transactions. Organize and coordinate leasing of surplus space as required.
  • Ensure third party occupancies do not adversely affect other tenants or our clients' business and operations, including but not limited to, when representing the client as a Landlord.
  • Obtain and retain knowledge of the client's Leasing documentation and terms contained within, in order to respond to any inquiries.
  • Assist in developing a strategy to align leased properties in client's portfolio with changing workspace requirements. Provides recommendations on how to improve business processes and best practices regarding processes, tools, with a view or improving and streamlining/clarifying roles and responsibilities.
  • Assist in change management procedures within the client's portfolio as workspaces transform into newer standards.
  • Source, negotiate, and interact with the Brokerage community to obtain optimal business terms and conditions for new leases, lease renewals, and license agreements across our clients' real estate portfolio. Servicing our clients' dynamic requirements in real time with creative solutions and compliance with applicable brokerage regulations.
  • Liaise with real estate brokers and planning consultants in markets across Canada, as well as with clients' legal counsel, Facilities team and Finance team, when representing the client as a Tenant. Internal stakeholders, including Project Management and Workplace Solutions (space planning),, will also be involved in most transactions.
  • Works closely with space planning to ensure that accommodation requirements are factored into the overall leasing and workspace strategy for the client.
  • Respond to queries from internal and external clients regarding requisitions, reports, records, and/or accounts. Prepare communications to landlords/tenants, letters, reports, cost/savings analysis, lists, tenders, presentations and/or other materials as requested.
  • Prepare an overall lease analysis to obtain senior management approval from the client which includes details pertaining to lease costs, impact on budgets, and a comparison of alternatives, as required.
  • Maintain a workload status report of ongoing and completed items/transactions.

KNOWLEDGE & SKILLS

  • Community college diploma preferably in business administration
  • Minimum 35 years of real estate transactions work experience in either commercial or retail sector
  • Advanced real estate acquisition, renewal and disposition strategy development and execution skills
  • Skilled at persuading, influencing and negotiating to achieve desired outcomes
  • Highly advanced relationship management skills and ability to develop and manage relationships with multiple stakeholders
  • Highly advanced analytical skills to identify optimum real estate cost structures, pricing and value for the client
  • Strong market research skills along with current knowledge of market trends and conditions
  • Current knowledge of industry practices, trends and requirements
  • Knowledge of real estate legislative requirements for assigned province

Licenses and/or Professional Accreditation

  • Real Estate License for assigned province
  • Demonstrated language proficiency (both verbal and written) in English and French.


At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric of our organization.

We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds.

We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success

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