Elementary Administrative Assistant

1 week ago

Victoria, British Columbia, Canada School District #62 (Sooke) Full time
ONE POSITION FOR MILLSTREAM ELEMENTARY SCHOOL.

THIRTY-FIVE HOURS PER WEEK.

PREFERRED KNOWLEDGE OF KEV CONNECT AND SCHOOL CASH ONLINE.

SEE ATTACHED FOR COPIES OF THE UPDATED DISTRICT SCHOOL CASH ONLINE DOCUMENTATION AS FOLLOWS:

KEV CONNECT MANDATORY WEBINAR TRAINING SESSIONS:

KEV CONNECT IS A SERIES OF INTERACTIVE ONLINE LEARNING SESSIONS THAT ARE DESIGNED TO HELP DISTRICTS AND SCHOOL STAFF LEARN FROM KEV TRAINERS AND INDUSTRY EXPERTS ON ALL AREAS OF THE SCHOOL CASH SUITE AND THE K-12 FINANCIAL MANAGEMENT INDUSTRY.

THIS ALLOWS DISTRICT CLERICAL STAFF TO REGISTER FOR INSTRUCTOR LED SESSIONS AND INTERACT WITH OTHER MEMBERS OF THE KEV COMMUNITY AND SHARE BEST PRACTICES.


SCHOOL CASH ONLINE RESOURCE CENTER:


DISTRICT AND SCHOOL STAFF HAVE ACCESS TO KEV'S ONLINE RESOURCE CENTER THAT INCLUDES USER GUIDES, TIP SHEETS, ELEARNING VIDEOS, AND FREQUENTLY ASKED QUESTIONS (FAQ'S).

THIS INCLUDES ACCESS TO MARKETING MATERIALS AND BEST PRACTICES TO INCREASE PARENT AND STUDENT USAGE.

QUALIFICATIONS:


Secondary school graduation or equivalent and completion of a 2-year program in Office Administration (which must include courses in accounting/bookkeeping and office procedures) or equivalent.

Advanced knowledge of relevant software programs, including the ability to import/export data between programs, (Windows, Outlook, Word, Excel, Microsoft)

Trauma Informed Practice training

Violence Prevention Protocol

Training to administer medications including Epi Pens


Advanced knowledge of MyEducation BC including the Parent Portal, year end reporting, supporting all staff with report card entry, and auditing medical and legal student alerts.

Advanced knowledge of Ministry requirements for data collection, school funding and District/school reporting processes.

Advanced knowledge of AtrieveERP (Payroll, Human Resources and Financial)

Advanced knowledge of KEV Cash Online payment program including SGF reconciliation.

Advanced knowledge of Traversa transportation software.

Advanced knowledge of communication platforms including Appazur, School Messenger and school website.

Advanced knowledge of IT Dashboard

Salto Pro door control software

Demonstrate financial management skills and ability to analyze financial data.

Advanced knowledge of the Sooke District online registration system.

Holder of a valid Occupational First Aid Certificate - Level 1 or is capable of obtaining certificate.

Knowledgeable about relevant WCB regulations and safe work practices necessary in a school/office environment.


Ability to work as a team member to establish effective working relationships using tact and diplomacy with principals, vice principals, teachers, students, parents, support staff and other professionals in order to resolve problems or obtain services.

Minimum of four years office experience with one year in a school office.

Ability to type a minimum of 50 words per minute

Able to operate and perform basic troubleshooting on all office machines and equipment.


Ability to plan, organize and establish effective office procedures and priorize the work of the office by using the knowledge of typical school cycles to predict upcoming workloads such as report cards, etc.

without supervision.

Excellent knowledge of business English spelling, grammar, punctuation, arithmetic and office practices.

Ability to work as a team member.

Ability to perform diversified tasks with constant interruptions without supervision.

Accountable for care, accuracy and attention to detail in all aspects of work and satisfactory provision of service.

RESPONSIBLE TO:
Principal

SUPERVISES:
Clerical Staff assigned

JOB GOAL:

The Elementary Administrative Assistant assists and relieves the Principal administrative detail so they may devote maximum attention to educational administration.

An employee of this class directs and assists in the effective provision of administrative, accounting, clerical and reception services in the school office.

The work is performed under mínimal supervision with a high degree of independent judgement and action in dealing with a variety of assignments and situations.

The incumbent exercises courtesy, discretion, and diplomacy in explaining policies and procedures and in supplying information and assistance to staff, students, parents and the public.

Judgement and independence are required to perform most duties.

PERFORMANCE RESPONSIBILITIES:


Coordinates the flow of clerical work in the school office to ensure maximum efficiency of all administrative functions; supervises, trains and assigns work to clerical staff.

Composes and types a variety of letters, memos, forms, financial reports, office procedures, etc.

Ensures that all work expected by the principal or vice-principal is accurately completed on time.

Operates office machines and uses relevant software programs as required including school website.

Ensures office supplies are maintained and orders class materials, learning resou

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