Department Administrative Assistant

1 week ago

Regina, Saskatchewan, Canada University of Regina Full time

Faculty/Department Faculty of Science Unit Science-Other Employee Group CUPE 5791 Collective Agreement Consideration Open with preference given to CUPE 5791 members(NON-RESEARCH).

CUPE 5791 Job Family Operational Services Category Staff Number of Vacancies 1 Position Summary


Are you ready to be the backbone of our Science Departments? We're seeking our next
Department Administrative Assistant to join us.

Reporting to the Faculty Administrator, you'll be the driving force behind the smooth operation of our Computer Science, Geology, and Mathematics & Statistics departments.


What You'll Do:

  • Be the administrative backbone of the dynamic Science departments at College West, supporting both student programs and faculty research endeavors.
  • Masterfully manage the Department Head's calendar, ensuring seamless coordination and execution of departmental activities.
  • Serve as the frontline liaison, connecting our departments with other offices, individuals, and external entities, tackling a wide array of daily challenges headon.
  • Collaborate with university offices to conquer administrative tasks like payroll, course scheduling, textbook orders, and travel arrangements with finesse.
  • Take charge of the intricate process of recruiting new faculty members and lab instructors, orchestrating every detail from interviews to financial logistics.
  • Craft compelling memos, reports, and academic materials, overseeing their production and distribution with precision.
  • Keep the department wellequipped and operational, overseeing supplies, equipment, and facilities with a keen eye for detail and efficiency.
  • Add your touch to departmental events and conferences, ensuring they run smoothly and leave a lasting impact.
  • Navigate financial waters adeptly, managing purchasing card transactions, reconciling data, and ensuring compliance with university policies.
  • Maintain the digital face of the departments, updating and enhancing departmental websites with uptodate information and engaging content.
  • Keep the wheels turning smoothly by managing supplies, verifying travel claims, and implementing policies and procedures as needed.
  • Keep the department's records in shipshape, gathering, updating, and maintaining data with meticulous care.
  • Foster intellectual exchange by organizing captivating weekly seminars that inspire and inform.
  • Above all, embrace the diverse and dynamic nature of your role, tackling any challenge with enthusiasm and professionalism.

Why Join Us?
At the University of Regina, we're more than just a campus - we're a community Join our team and enjoy:


  • Meaningful Impact:Your work directly contributes to creating a better environment for students, faculty, and staff.
-
Professional Growth: We support your development, offering opportunities for advancement and learning.
-
Work-Life Balance:We value your well-being and know your personal life is most important
-
Dynamic and Inclusive Workplace: We value diversity and inclusivity. You'll be part of a team that celebrates different perspectives, backgrounds, and experiences, making every day an opportunity for personal growth.
-
Innovation Culture:We encourage fresh ideas and innovative thinking.
-
Competitive Compensation: We offer competitive compensation package and benefits to reward your talent. A few of the these benefits include Health/Dental/Vision Benefits, flexible spending account, pension plan, and much more

Position Requirements

What You'll Bring to the Position:

  • Grade 12 supplemented by the successful completion of a recognized business course;
  • Minimum of three years' experience, preferably within a university environment.
  • An equivalent combination of education, training, and experience may be considered.

Skills That Will Ensure Your Success in this Role:

  • Knowledge of the University's programs, policies, and procedures with an emphasis on courses offered by the Faculty of Science is an asset.
  • Ability to make administrative/procedural recommendations on sensitive and confidential issues.
  • Ability to maintain confidentiality of records and information.
  • Demonstrated knowledge and skill in the use of Microsoft Office (Word, Excel, Access, and Outlook-Group Wise) and complex databases such as CASPUR Reports, Banner, and FAST.
  • Experience providing support with event planning.
  • Knowledge and skill in maintaining websites would be an asset.
  • Demonstrated knowledge of generallyaccepted accounting principles, procedures, and processes.
  • Knowledge of the University community and administrative offices is an asset.
  • Knowledge of supplies, services, and equipment ordering and inventory control.
  • Experience in records management and tracking of information.
  • Ability to communicate effectively, both verbally and in writing.
  • Ability to understand and execute oral and written instructions.
  • Ability to work independently with mínimal supervision.
  • Abil

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